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Questions and answers as a result of pre-bidding conference, which took 
14 July 2017, 14-00, at UNDP Ukraine Office in Kyiv (Klovskyi uzviz, 1, Conference room Alexanyan)
040-2017-UNDP-UKR-RFP-RPP  
LONG-TERM AGREEMENT (LTA) FOR PROVISION OF MOBILE AND SECURE PRINTING SERVICES TO UN SYSTEM IN UKRAINE  

QUESTION 1.
Which version Sharepoint is used by UNDP Ukraine?
What kind of cloud platform is used?

ANSWER 1. 
UNDP Ukraine uses Sharepoint Online on the platform of  Sharepoint 2016, Microsoft.
Cloud platform -  Office 365.

QUESTION 2.
Scope of assignment and final result are not clearly defined in Terms of References. What should be proposed by the Bidder?

ANSWER 2. 
The Bidder must propose a technical solution taking into account the best practices in accordance with the provided initial scheme for arranging indoor equipment prepared by UNDP specialists (see annexes 3-8 to the amendment of the tender document). The solution must comply with the requirements of the TOR and take into account the needs listed in it.

In case there’s a need for additional inspection of premises, UNDP will provide such an opportunity at the request of the Bidder.

Currently, within the framework of this tender, the implementation of secure mobile printing is considered only in the UN Office in Ukraine (2 buildings in Kiev - Klovskiy Uzviz, 1 and Instytutska 29).
In the future, it will be possibly extended to other UN agencies and projects in Ukraine.

QUESTION 3.
What kind of equipment is installed now and to whom it belongs?

ANSWER 3. 
Currently installed equipment (see attachments 3-8) belongs to UNDP.  
Possibility of buying out this equipment based on independent professional assessment is referred in TOR.

QUESTION 4.
What’s a procedure for mapping provision?
What kind of questionnaire will be filled in?

ANSWER 4. 
The initial layout of the equipment in the premises was produced by UNDP staff and is provided in the annexes 3-8.
Average quantities of print outs per month were also estimated by UNDP, see annex 9.
If there are additional questions, UNDP will provide comments.

QUESTION 5.
The requirements in the terms of reference specify specific parameters:
- printing technology;
- resolution;
- A3 sheet printing.
On what basis are they formulated?
Is it possible to change the requirements?

ANSWER 5. 
UNDP will re-consider these requirements and issue an amendment to the solicitation document.

QUSTION 6.
How critical is the requirement for a print speed of 20 sheets A3 / min.
This leads to an increase in the supply (due to more expensive equipment).
What is the percentage of A3 usage?
Is it possible to change the requirement?

ANSWER 6. 
Print statistics data is provided in Appendix 9.
UNDP will re-consider these requirements and issue an amendment to the solicitation document.

QUESTION 7.
What quantity of machines should allow A3 format printing?

ANSWER 7. 
This calculation must be provided by the Bidder on the basis of the information concerning the needs and should be reflected in the proposal of the technical solution.

QUESTION 8.
Is there a possibility of a pilot project being considered before the conclusion of the Long-Term Agreement?

ANSWER 8. 
Pilot project is not foreseen

QUESTIONS 9.
What kind of equipment should be supplied – new or used one?

ANSWER 9. 
New

QUESTION 10
When preliminary estimation can be done?

ANSWER 10. 
Estimation provided by UNDP experts in annexes to the changes in solicitation document.

QUESTION 11.
If one bidder asks the question (including e-mail requests), will everyone get the answers?

ANSWER 11. 
Yes, all potential bidders will receive an answer to a question from one of the tender participants through publishing additional Q & A on the Procurement Notices website and sending them to the addresses to which direct invitations to participate were sent.

QUESTION 12.
Please clarify the term mobile printing.

ANSWER 12. 
Mobile printing – printing from mobile devices. Roaming printing – printing on the nearest equipment using authentication ID card.

QUUUESTION 13.
What is the attitude to the cloud solution with the involvement of a third party.
On whose servers should the work be done?
Is the server infrastructure included in the request for the proposal?

ANSWER 13. 
Involvement of a third party is excluded, UNDP will provide its server for work.

QUESTION 14.
Can alternative solution be proposed?

ANSWER 14. 
Yes, but you need to clearly identify the main solution that meets all the requirements of TOR, and the alternative one.
If the main solution does not meet the minimum acceptable technical requirements, then alternative solutions will not be considered.

QUESTION 15.
Probably, part of the additional function is to be performed by the software, and part - by the equipment. Is this taken into account in the terms of reference?

QUESTION 15. 
TOR foresees both supplying the equipment and the software.

QUESTION 16.

UN Global Compact – обязательно ли участие в нем.

ANSWER 16. 

UNDP recommends to check whether the manufacturer of the proposed equipment/solutions is registered in UN Global Compact (https://www.unglobalcompact.org/), and to join it if possible.

If a manufacturer of the equipment is registered in  UN Global Compact, your company complies with this requirement of UNDP

QUESTION 17.
Type of consumables?

ANSWER 17. 
Technical solution of the bidder must be grounded on original consumables only.

QUESTION 18.
Hoe options will be evaluated?

ANSWER 18. 
The absence of an option proposal is not a reason for disqualification. Providing additional options will be considered an advantage.

QUESTION 19.
Preferable currency USD – what is the date of the currency rate?

ANSWER 19. 
Clause 15 – currency course is taken for July 
UNDP will re-consider these requirements and issue an amendment to the solicitation document.

QUESTION 20.
Каков метод оценки предложения?

ANSWER 20. 
UNDP will re-consider these requirements and issue an amendment to the solicitation document.

QUESTION 21.
Is password protection of financial proposal a mandatory requirement?

ANSWER 21. 
Yes it is.

QUESTION 22.
Table of Technical Evaluation Criteria – wrong division of scores

ANSWER 22. 
UNDP will re-consider these requirements and issue an amendment to the solicitation document.

QUESTION 22.
Financial proposal – lots – what is included in the price?

ANSWER 23. 
Changed format of financial proposal is provided in Annex 2

QUESTION 24.
Lots should be re-considered

ANSWER 24. 
UNDP will re-consider these requirements and issue an amendment to the solicitation document.

QUESTION 25.
How to calculate weighted click price?

ANSWER 25. 
Deleted from price proposal format.

QUESTION 26.
Participants of the tender offer the Financial proposal to be redesigned into several blocks:
- Equipment rental per month;
- The cost of clicking different types of printing;
- Software rental
- Maintenance services
- Consumables

ANSWER 26. 
UNDP will re-consider these requirements and issue an amendment to the solicitation document.
 See annex 2

QUESTION 27.
Deadline for submission is July 24, 2017 – very short term.

ANSWER 27
Deadline for submission is changed. Please see amendment to solicitation documents.

QUESTION 29.
What is the procedure for interaction with the Contractor (transfer of statistics and debugging information)?

ANSWER 29. 
Remote access to the UNDP network is prohibited. The equipment must be set up so that the reporting is either sent automatically by the equipment, or the data should be taken out in premises.

QUESTION 30.
If the bidder asks for maximum 20% of prepayment, is guarantee needed?

ANSWER 30. 
Yes it is.
Guarantee is provided together with Financial proposal.
The necessity of prepayment should be also reflected in proposal.