аЯрЁБс > ўџ ? B ўџџџ 8 9 : ; < = > џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС c јП C7 bjbjДД 8 жуfжуf1/ џџ џџ џџ З 0 0 u u u u u џџџџ 8 С Є e АЈ r i i i i i Б t % $ I /Ј 1Ј 1Ј 1Ј 1Ј 1Ј 1Ј $ "Ћ Ж и b UЈ u ] Б Б ] ] UЈ u u i i H jЈ O" O" O" ] т u i u i /Ј O" ] /Ј O" O" B T ? i џџџџ оBdе џџџџ ? В з f Ј Ј 0 АЈ = :Ў ё Ф :Ў Ь ? ? Ш :Ў u ] ] O" ] ] ] ] ] UЈ UЈ Е! ] ] ] АЈ ] ] ] ] џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ џџџџ :Ў ] ] ] ] ] ] ] ] ] 0 ; : TERMS OF REFERENCE (TOR) GENERAL INFORMATION Country: Ethiopia Services/Work Description: Contract Manager Project Title: Capacity Building for Addis Ababa City Municipality- Beautifying Sheger Project Office Duty Station: Beautifying Sheger Project Management Unit, Addis Ababa Type of the Contract: National Consultant Duration: 12 Month Expected Start Date: Immediately after signing BACKGROUND AND CONTEXT Addis Ababa is one of the fastest growing cities in Africa, whose population increased mainly through rural- urban migration. The current population of the city is estimated at about 5 million. As cities in many Sub-Saharan African (SSA) countries, population growth has outstripped infrastructure development and that in turn has stretched the need for basic service provision in areas such as sanitation and safe water supply, transport, housing and energy. It has also generated considerable strain on institutions especially the Addis Ababa City Administration which has limitations in skills, systems, financing and capacities for urban planning, land management and service delivery have not kept pace with the speed of change. This has led, among other things, to the growth of informal settlements, widespread un- and under-employment, especially among youth, poor access to and quality of services, air, water and soil pollution and degradation, uncontrolled solid and liquid waste disposal, absence of green spaces for citizens to enjoy and increased flood risk. These challenges have adversely affected the urban ecosystem, socio- economic environment and the overall quality of life of those who live in Addis Ababa. In the meantime, rising temperatures and a changing climate pose growing risks and complicate the situation. A major concern is the poor management and utilization of natural resources, including rivers exposed to environmental pollution. Noteworthy among them are two major rivers running from Mount Entoto down to the bottom of the Akaki area, stretching for 23.8 kms and 27.5 kms, Kurtime and Bantiyiketu respectively. The rivers cut through the heart of the city, passing through the heavily populated part of Addis Ababa finally flowing into the Akaki river. Addis Ababas rivers serve as garbage disposal points and sewerage outlets. The situation becomes more acute during rainy seasons; heavy flooding causes the sewage system to overflow, which contaminates water lines, overflows over the streets and pollutes the city. Generally, these challenges have adversely affected the urban ecosystem, the wellbeing of the people and the overall quality of life in the city. The Prime Minister of Ethiopia is committed to urban renewal of Addis Ababa. He has launched a flagship initiation titled Beautifying Sheger Project which aims at renewing the Addis Ababa City as its name implies and making it green as well as clean. Following the launch of the initiative, the Addis Ababa City Mayors office has taken the lead in implementing the Shgere project including the overall project management and its day to-day issues. In view of these understanding, UNDP Ethiopia Country Office (CO) is providing capacity building support to the mayors office in establishing a Project Management Unit (PMU) which will execute the overall project and facilitate planning, implementation, monitoring and evaluation as well as manage the day to-day activities related to the project. Among others, UNDPs support includes deploying of high caliber experts for a period of one-year. Therefore, UNDP envisages contracting a duly experienced and high caliber international consultant in the area of contract management who will be part of as well as respectively deliver expected outputs in a timely and quality manner. II. OBJECTIVES OF THE SERVICE / WORK The ultimate objective of the consultancy work is to act as Clerk of Works on behalf of the project and the PMU. Actively involved in the supervision of contractors, providing inspections and completion statements and signing-off work stages this person will also manage costs the scheduling of works across the scope of the project. III. SCOPE OF THE SERVICE / WORK In order to achieve the broad and specific objectives, the consultant in collaboration with the PMU team, will be expected to perform the following functions: Inspecting the work on site and comparing it with drawings and specifications. Inspections could be underground and may include specialized aspects of construction Measuring and sampling building materials to check their quality they also identify any defects and suggest ways to correct them Monitoring and reporting on progress to construction managers, architects and clients Keeping detailed records Liaising with contractors, engineers and surveyors Ensuring that time, cost and quality are adequately managed and contracts are delivered as per the agreed timeline, cost and quality Coordinating contractors in adjoining phases and reaches of the river to ensure smooth delivery and integration Liaison with the Technical Expert Lead regarding details and material amendments to specifications Checking that standards, building regulations, health and safety and legal requirements are met IV. EXPECTED OUTPUTS / DELIVERABLES The consultant will present a consolidated draft Inception Report upon completion of the desk review and preliminary assessment of the Sheger Project, with clear methodology and detailed work plan. This draft will be subjected to clearance and approval by the project manager and mayors office within the first two weeks of the assignment. While incorporating feedbacks and comments, the consultant will continue working on the main assignment, which should be delivered over a maximum period of 12 month. The consultant provides quarterly progress report to the project manager, mayors office and UNDP Senior management. Key deliverables of this assignment are summarized as follows: A consolidated Inception Report and work plan that includes methodology/tools and a clearly defined schedule for the implementation; Developing standard contract agreements are produced in consultation with the Mayors office legal unit; Quarterly progress report; Final report incorporating recommendations, best practices and lesson learnt. V. LOCATION, DURATION AND TIMEFRAME OF THE WORK /DELIVERABLES/OUTPUT No.Deliverables /OutputsEstimated duration (days)Review and approvals required 1.Inception Report, which includes methodology/tools and a clearly defined schedule for the implementation15 days, after signing of the contract Project Manager and UNDP CO 2.1st Quarter progress report In 3 month time, after signing of the contract Project Manager and UNDP CO 3.2nd Quarter progress report In 6 month time, after signing of the contract Project Manager and UNDP CO4.3rd Quarter progress report In 9 month time, after signing of the contract Project Manager and UNDP CO5Consolidated annual performance report In 12 month time, after signing of the contract Project Manager and UNDP CO* The consultant is expected to suggest an estimated duration for each deliverable illustrated above VI. INSTITUTIONAL ARRANGEMENT / REPORTING RELATIONSHIPS The consultant will work under the overall guidance of the mayors office and under the direct supervision of the Project Manager. The consultant will closely liaise with the project manager and other team member of the unit. S/he shall also cooperate and closely work with partners, donors, contractors, community and other stakeholders as necessary. S/he shall submit the required reports to UNDP. VII. PAYMENT MILESTONES AND AUTHORITY Installment of Payment/ PeriodDeliverables or Documents to be DeliveredApproval should be obtained from:Percentage of Payment1st InstallmentSubmission of Inception report Project Manager and UNDP CO20%2nd InstallmentSubmission of 1st quarter progress report 20%3rd InstallmentSubmission of 2nd quarter progress report 20%4th Installment Submission of 3rd quarter progress report 20%5th Installment Submission of Consolidated annual performance report20% VIII. MINIMUM REQUIREMENTS Academic Qualifications: LLM in Laws, Public Policy, Contract Management, Governance or joint related subjects. Trainings/certificates pertinent to the subject matter is a plus. Experience and competency requirements: A minimum of seven years of practical experience ideally related to riverside regeneration projects in urban area; Legal and public policy analytical skill; Experience in leading similar programmes and projects; Pervious working experience in Ethiopia and knowledge of the local context; Strong attention to detail and focusses on task completion; Ability to multi-task changing priorities and projects; Demonstrated creative problem-solving abilities; Ability to interface easily with cross functional groups; Ability to create and present executive ready presentations in Power Point; Strong analytical skills; Well organized, detail-oriented, team player; Good written and verbal communication skills. Experience in organization, coordination as well as logistics issues; Self-starter with ability to work independently; Excellent leadership track record is required. Language and other skills: Excellent knowledge of English and local languages, including the ability to set out a coherent argument in presentations and group interactions; Capacity to communicate fluently with different stakeholders (civil society, government authorities, local communities, project staff and community): and Computer skills: full command of Microsoft applications (word, excel, PowerPoint) and common internet applications will be required. IX. CRITERIA FOR SELECTING THE BEST OFFER Upon the advertisement of the Procurement Notice, qualified consultant is expected to submit both the Technical and Financial Proposals. Accordingly; the consultant will be evaluated based on Cumulative Analysis as per the following conditions: Responsive/compliant/acceptable as per the Instruction to Bidders (ITB) of the Standard Bid Document (SBD), and Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. In this regard, the respective weight of the proposals are: Technical Criteria weight is 70% Financial Criteria weight is 30% Criteria Point out of 100Educational relevance 15Understanding the scope of work and organization of the proposal 20Experience of similar assignment 15Oral Interview 50Financial (Lower Offer/Offer*100) 30% 30 Total Score Technical Score * 70% + Financial Score * 30% X. LOGISTICAL SUPPORT The PMU under the mayors office will provide office space, equipment and internet access for the duration of the consultancy. The PMU will avail a vehicle and driver for travels related to the work and for mission outside Addis (if any). XI. RECOMMENDED PRESENTATION OF TECHNICAL PROPOSAL For purposes of generating proposals whose contents are uniformly presented and to facilitate their comparative review, a Service Provider advised to use a proposed Table of Contents. Hence, your Technical Proposal document must have at least the preferred content as outlined in the respective RFP Proposal Submission Form. XII. CONFIDENTIALITY AND PROPRIETARY INTERESTS The consultant shall not either during the term or after termination of the assignment, disclose any proprietary or confidential information related to the consultancy or the Government without prior written consent. Proprietary interests on all materials and documents prepared by the consultant under the assignment shall become and remain properties of the PMU. 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