Procurement Notices

UNDP Turkey will support the Ministry of Interior of Turkey for "Improvement of Civilian Oversight of Internal Security" through an EU funded technical assistance project. The overall objective of the project is to structurally embed expanded enjoyment of civil rights by Turkish citizens and democratic control of internal security in the regulatory system and public administration practice of Turkey.

 

The specific objective of the Project is to contribute to the progress towards the overall objective spelled out above, the project aims at establishment of institutional and regulatory framework conditions for an effective oversight by the MoI of Internal Security Forces at the central and local level. The Project aims at making transition from narrowly conceived, bureaucratically and legalistically managed oversight of policing to a system of security sector governance based on human centered understanding of security and public safety and transparency in partnership with the civil society.

 

The project is composed of 3 components:

 

Component A - Legislative Framework: This component aims at enabling the Ministry of Interior and the public administrators (governors and sub governors) to exercise civilian oversight over law enforcement bodies.

 

 

Component B - Capacity Building: This component aims at increasing the capacity at the MoI to realize its mission as regards the administrative management of security forces at the central and local level and establishment of institutional structures needed in order to meet the EU standards for HR protection and for a strengthened civilian oversight.

 

Component C - Civil Society and Media: This component aims at contributing to strengthen independent oversight on law enforcement bodies and increase citizens participation in oversight.

The overall objective of this assignment is to enhance the visibility activities of the project through high level technical support and guidance and also the improvement of the relations between the Civilian Oversight of Internal Security Sector Project with the civil society, public and the media. In addition, the assignment will aim at enhancing the visibility activities of the project (in particular the website feeding and key project events) through technical and substantive support. More specifically, the assignment is expected to contribute to raise awareness and visibility about the Project and its activities.

 

Under this setting, the scope of assignment shall include the following;

 

Visibility and Media expert will work in coordination with the Project Administrator (PA) and the other responsible Project staff. The expert will work with PA to develop an overall concept for the visibility activities. The expert will also liaise with the Key expert on Civil Society and Media for the development of the design materials in line with the European Union visibility rules guidelines.

 

All the design works need to be done in consultation with UNDP and Ministry of Interior. The expert will be provided with the necessary substance included but not limited to texts for the publications, project logos, photos, any necessary information/visuals.

 

Duties will be grouped as below;

 

•    Submit the preliminary design layouts for discussion with UNDP, MoI and the key expert who is responsible from component C,

•    Revise the selected layouts as discussed with UNDP and MoI,

•    Submit the layouts for proofreading (2 rounds of correction to be covered under the agreement can be done via e-mail, or with an exchange of a hard copy with proofreaders marks)

•    Ensure all corrections have been inserted,

•    Create PDF from final electronic files for the project website,

•    Submit all final design files to UNDP in an external hard-disk that will be provided by UNDP (Press quality "pdf" or photoshop "psd" file formats),

•    Identification of photos to be used in the materials in consultation with UNDP and MoI,

•    Through all the stages responding to the requirements determined by UNDP and MoI and providing necessary presentation if necessary,

•    The design should adhere to UNDP and MoI style and standards, specifically regarding font, color and the correct use of project logos in consultation with key expert who is responsible from component C of the project.

 

•    Provide technical guidance to the project assistants regarding the preparation of the technical specifications for the tender process to identify the printing house

•    Obtain the final approval for each material to be printed from MoI and UNDP before submitting electronic files prior to printing,

•    Prepare the electronic files for printing house,

•    Send electronic files to printing house, and liase with printing house, during printing process receive and mark up final blueprint with final corrections from the Project Administrator and the other responsible project staff.

 

•    Management of the project website, including but not limited to review of the draft content of the project website and provide the Project Management and Technical Assistance Team (TAT) with editorial support,

•    Advise and support the Project Management and the Technical Assistance Team with respect to workshops, training events, regional conferences, kick-off meetings at the pilot local authorities etc.

•    Collaborate as required with TAT and other project team experts to develop the possible guest list, contact key people and coordinate the activities.

 

All printed materials will be under the responsibility of the Visibility and Media Expert which must be in line with European Union and UNDP Visibility Rules.

 

 

* The payment conditions indicated herein represents the maximum amount to be paid for the particular deliverable and will be based on the actual number of working days invested for the development of each deliverable.

** Contingency: Depending upon the additional requirements of the assignment, UNDP may/may not request investment of additional 2 w/days during the same period. Use of contingency days is bind to approval of Project Administrator. Without the approval contingency days are not subject to use.

 

The expected qualifications of the expert are as follows:

 

 

* If the candidates could not meet the requirements, assets will not be evaluated.

** Only candidates who met the requirements will be contacted and will be requested price proposals.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal:

2. Personal CV including similar past experience and at least 3 references

3. P11form

The candidates will be requested to submit ‘Financial Proposals’ upon completion of technical evaluation.

 

The financial proposals shall be submitted in UNDP’s standard format which will be communicated to successful candidates. The financial proposal shall specify the daily fee, travel expenses and per diems quoted in separate line items, and payments are made to the Individual Consultant based on the number of days worked.

The short-term expert will be paid in TRY Equivalent of USD on the basis of the number of days invested for each deliverable (i.e. monthly progress reports), as approved by UNDP;

 

The Expert shall be paid monthly, on the basis of activity report the number of days invested in each month upon acceptance and approval of the services provided by him/her in that respective month. The Expert shall also prepare a timesheet that shows the number of days invested for the specific month upon submission of deliverables.

 

The amount paid shall be gross and inclusive of all associated costs such as social security, pension and income tax. Assignment-related travel and accommodation costs will be borne by UNDP upon submission of documentation.

Applicants meeting the minimum requirements listed in the Terms of Reference will be short-listed and asked for price proposals. The selection of the Consultant will be made in accordance with the quality- cost based selection method (70 % technical component and 30% price component).