Documents
Section 4: Proposal Cover Letter Submission FormSection 5: Documents Establishing the Eligibility and Qualifications of the Proposer
Section 6: Technical Proposal Form
Section 7: Financial Proposal Form
Request for Proposal
Audit of UNCDF Directly Implemented Projects (DIM)
Procurement Process
RFP - Request for proposal
Office
New York - UNITED STATES OF AMERICA
Deadline
15-Jul-14
Published on
17-Jun-14
Reference Number
16373
Section 5: Documents Establishing the Eligibility and Qualifications of the Proposer
Section 6: Technical Proposal Form
Section 7: Financial Proposal Form
Request for Proposal
Overview
The Office of Audit and Investigations (OAI) of the United Nations Development Programme (UNDP) wishes to engage the services of audit firms to undertake audit in accordance with International auditing standards and UNDP/OAI reporting requirements of UNDP – Directly implemented development projects by United Nations Capital Development Fund (UNCDF) in New York, USA.
GENERAL INTRODUCTION
In carrying out its development mission, the United Nations Capital Development Fund (UNCDF) provides a range of support services to the implementation of development projects. In specific circumstances such as special development situations, UNCDF may take on the role of implementing partner. Projects that are implemented directly by UNCDF are known as Directly Implemented (DIM) projects. As the implementing partner of a DIM project, UNCDF has overall management responsibility and accountability for project implementation. UNCDF is therefore, entrusted with and fully responsible and accountable for successfully managing and delivering a project’s outputs. As the designated implementing partner of a DIM project, UNCDF may either implement all the activities of the project, or alternatively, have some parts of the activities implemented by a “responsible party”[1] such as another UN agency, an NGO or a national institution.
DIM project audits are carried out to provide assurance to UNCDF senior management and donors, that resources are being used effectively and efficiently for the purposes intended and in accordance with UNCDF policies and procedures.
The current audit is to be conducted under the mandate of OAI that decided to engage an audit firm through contracting to carry out the audit.
AUDIT OBJECTIVES
The objective of the financial audit is to express an opinion on a project’s financial statements[2] which include:
1.1 Expressing an opinion on whether the financial expenses incurred by the project over a specified period and the funds utilization as at the end of a specified period are fairly presented in accordance with UNCDF accounting policies and that the expenses incurred were: (i) in conformity with the approved project budgets; (ii) for the approved purposes of the project; (iii) in compliance with the relevant regulations and rules, policies and procedures of UNCDF; and (iv) supported by properly approved vouchers and other supporting documents. The Combined Delivery Report (CDR) and the accompanying Funds Utilization[3] statement are the mandatory and official statements upon which the audit opinion should be expressed. Other forms of statement of expenses that may be prepared by a project office are not accepted.
1.2 Expressing an opinion on whether the statement of fixed assets presents fairly the balance of assets of the UNCDF project as at given dates. This statement must include all assets available as at 31 December 2012 and 31 December 2013 and not only those purchased in a given period. Where a DIM project does not have any assets or equipment, it will not be necessary to express such an opinion.
1.3 Expressing an opinion on whether the statement of cash held by the project presents fairly the cash and bank balance of UNCDF project as at given dates. Disbursements made against a DIM project are usually financed from the regular local office bank accounts. Exceptionally,a dedicated bank account may be opened and used solely for the cash transactions of a DIM project, e.g. if the project is in a remote location. The audit firm is required to express an opinion on the Statement of Cash only where a dedicated bank account for the DIM project has been established. In cases where the cash transactions of the audited DIM project are made through the UNCDF corporate bank accounts, this type of opinion is not required.
The Financial Audit will be conducted in accordance with the International Standards of Auditing (ISA), the 700 series.
Please refer to the attached Request For Proposal (RFP) , which includes Terms of Reference and background information on the projects to be audited for more information. The MS Word format of Section 4, 5, 6 and 7 are also uploaded for your convenience.
For hardcopy submissions of proposals:
United Nations Development Programme
Office of Audit and Investigations
Daily News Building, DNB-2318 (23rd floor)
220 East 42nd Street,
New York, New York 10017
Marked with: “RFP_UNCDF_2012_2013”
Please note that the submission of bidder proposals should reach OAI office by: July 15, 2014 2:00 PM (New York time).
Any questions pertaining to this RFP may be electronically sent to oai.bids@undp.org. All questions received at this mail address by July 8, 2014 . 5 PM. (New York time) will be answered and copied together with the questions to all potential bidders.
Subject of the e-mail: “RFP_UNCDF_2012_2013”
Body of the e-mail: Your company’s name; address; focal point’s name and contact details
[1]A responsible party is an entity that has been selected to act on behalf of UNCDF when is the latter directly implements a project. The role of a responsible party on a project that is directly implemented by UNCDFSave Changes would be somewhat similar to that of a “sub-contractor”.
[2] Financial statements of a UNCDF project include: the statement of expenses with related annexes as well as, where applicable, the statement of assets and the statement of cash position.
[3] The Funds Utilization statement includes the balance, as at a given date, of five items: (a) outstanding advances received by the project; (b) depreciated fixed assets used at the project level; (c) Inventory held at the project level; (d) Prepayments made by the project; and (c) Outstanding commitments held by at the project level.