| Overview : Dear Sir / Madam:
The United Nations Development Programme (UNDP) hereby invites you to submit a Technical and Financial Proposals to this Request for Proposal (RFP) for the provision of residential drug treatment services in Liberia as a part of the UNODC Project – GLOJ71- Treating drug dependence and its health consequences / OFID-UNODC Joint Programme to prevent HIV/AIDS through Treatment Phase II as per details provided in the Terms of Reference.
Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. This RFP
includes the following documents;
- Description of Requirements (Annex 1)
- Form for Submitting Service Provider’s Proposal (Annex 2)
- General Terms & Conditions for Services (Annex 3)
- Terms of Reference (Annex 4)
Proposals may be submitted on or before Thursday 21st August 2014 at 11:00 AM and via email, courier mail or fax to the address below:
Your offer, comprising of a Technical and Financial Proposal, in separate sealed envelopes, should be submitted in accordance with Section 2.
Your proposal should reach the following address in hardcopy or softcopy sent electronically to
the following address no later than Thursday 21st August 2014 at 11:00 AM Liberia local time. The submission should be marked and titled RFP/UNDP/LR/RDT Services Women/UNODC/025/2014 (Re Advertised)
Proposal Submission Address via Courier:
United Nations Development Programme
Registry, 1st Floor, Simpson Building, Mamba Point
Monrovia, Liberia
Attention: Shahzad Khan Bangash
Head of Procurement
UNDP Liberia
Proposal Submission Address via email:
Clarification or further information on the bid advert must be sought no later than the Tuesday 5th August 2014.
In order to facilitate the submission of both Technical and Financial proposals, the submission duly stamped and signed can be done electronically in PDF format to the email address; bids.lr@undp.org
Technical and Financial proposals should be sent as separate PDF files. To secure your financial offer please set up a password that will be used at a later stage once the evaluation of the Technical proposal is complete. The bidders who achieve the minimum score will be requested to provide passwords
If you request additional information, we would endeavor to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal.
You are requested to acknowledge the receipt of this letter and to indicate whether or not you intend to submit a proposal.
The acknowledgement letter should be received by UNDP no later than 1st August 2014 before Close of Business. The same letter should advise whether your company intends to submit a Proposal. If that is not the case, UNDP would appreciate your indicating the reason, for our records.
Your Proposal must be expressed in the English and valid for a minimum period of 120 days from the date of closing.
In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your Proposal by email, kindly ensure that they are signed and in the pdf format, and free from any virus or corrupted files.
Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.
The Proposal that complies with all of the requirements meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail and the total price shall be corrected. If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected.
No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal. At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 3.
Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.
UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml.
UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.
UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf
Should you require further clarifications, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this RFP.
UNDP looks forward to receiving your Proposal and thanks you in advance for your interest in UNDP procurement opportunities.
Yours Sincerely
Shahzad Khan Bangash
Head of Procurement
UNDP-LIBERIA
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