| Overview : Project Description The Philippines is one of the participating countries in a global Low Emission Capacity Building Programme focused on climate change capacity building for low emission development, primarily of the public sector. The global programme is supported by the UNDP with funding assistance from EU, Germany and Australia over a four-year period. The Programme is being undertaken in the Philippines through the Low Emission Capacity Building Philippines Project (LECB PHL Project). It is executed by UNDP Philippine Country Office with the Climate Change Commission as Implementing Partner. The expected outcomes of the project are as follows: - Robust national system for preparation of GHG emission inventories have been established at a national level;
- Nationally Appropriate Mitigation Actions (NAMAs) and/or Low Emission Development Strategies (LEDS) sectoral road maps have been formulated within the context of national development priorities; and
- Measurable, Reportable and Verifiable (MRV) systems have been designed to support implementation and evaluation of NAMAs and/or LEDS sectoral road maps.
The current support focused on building the capacities of the public sector to take on the national GHG inventory, formulating the NAMA roadmap and setting up the domestic MRV system as crucial contribution to the mitigation strategy of the Philippines. A new initiative under the LECB PHL Project is an Enhanced Support Programme (ESP) which aims to strengthen private sector participation in climate change mitigation activities. The ES will focus primarily on increasing the participation of the private sector in mitigation activities. Two main areas of interests will be undertaken. First is the provision of an enabling environment to facilitate their participation, i.e., a private sector roadmap for LEDS. A voluntary reporting protocol, i.e., a national GHG accounting and reporting program for the private sector and a corresponding platform will be set up. Second is the enhancement of capacities of the private sector to undertake strategies to reduce its greenhouse gas (GHG) emissions. Activities will include training on corporate/entity-level GHG inventory and the integration of GHG management in business plans. Background Information The Climate Change Commission (CCC) has engaged the private sector in the various activities of the LECB PHL Project. The private sector is represented in the: (1) National Steering Committee which acts as the Project Board that provides overall guidance and direction in implementing the project, (2) in the Core Technical Working Group (TWG) and, (3) in the six TWGs established in the different focus sectors of agriculture, waste, industry, transport, forestry and energy (AWIT-FE). The TWGs were created to assist in the implementation of the Project’s activities and attain its objectives and expected outputs. The government would also like to build on the synergies created by the business summits which were held in 2013 and 2014 to engage the private sector in climate change adaptation and mitigation activities. The Project therefore aims to develop long-term comprehensive climate change strategies with the private sector. Project partners will be encouraged to set corporate-wide greenhouse gas (GHG) reduction goal and inventory their emissions as a business practice to track or measure the same. They would be encouraged to develop an inventory protocol which would define how project partners (through industry associations/organizations) inventory and report their GHG emissions. The protocol would neither be a regulatory imposition nor a reporting requirement to any government agency. With the protocol, partners would be able to maintain a lasting record of their accomplishments. Also, by participating in the project and preparing GHG emissions inventory data, partners go beyond the usual corporate social responsibility (CSR) aspect of their operations. Partners would be able to manage their GHG risks and identify reduction opportunities, obtain public support by reporting and participating in GHG programs, participate in GHG markets and be recognized by Government and other institutions for their best practices in climate change activities. Partners would also strategically position themselves for any climate change policy that the Government may pursue not only in fulfillment of the country’s commitments to the UNFCCC but also for economic growth and development. In general, what gets measured gets managed. A company would have a better understanding of its emissions profile and any potential GHG liability or “exposure” by regularly compiling its GHG inventory. A company’s GHG exposure is increasingly becoming a management issue worldwide in light of heightened scrutiny by the insurance industry, shareholders, and the emergence of environmental policies by governments that are designed to reduce GHG emissions. In various meetings/workshops conducted by the Project and in the Business Summits with the private sector, it was recognized that significant GHG emissions in a company’s value chain may result in increased costs or reduced sales. Thus, investors are beginning to view significant indirect emissions of a company’s operations as potential liabilities that need to be managed and reduced. Consumer awareness of climate change and its impacts has also been heightened by the series of disasters that recently hit the country. Thus, consumers are beginning to take into consideration in their purchase brands or products that they perceive as “environment-friendly”. In recognition of their voluntary action, the Government in turn shall provide technical assistance to the industry in the development of the GHG inventory protocol, provide baseline data inventories for GHG emission, identify mitigation action/LEDS options or opportunities, conduct regular public announcement or press conferences on accomplishments, attend industry conferences/workshops, highlight case studies or best practices on climate change and establish or institutionalize a government award/recognition system for industries. Scope of Work The LECB PHL Project requires the services of a Consulting Firm referred herein as “Contractor” that shall undertake the following tasks: - Develop a roadmap for relevant, complete, consistent, transparent, and accurate corporate-wide GHG accounting and reporting.
- Establish the GHG Inventory Protocol. An accounting and reporting framework based on a GHG protocol, its standards, and its tools shall be established. The protocol shall be based on a framework that integrates widely accepted approaches and methodologies. It shall be used to develop a corporate-wide GHG inventory of all sources of the six major gases. The different GHG accounting and reporting protocols used by businesses and industries (e.g. WRI and US-EPA) shall be identified, assessed and compared. A stakeholder consultation shall be conducted on the adoption of the most appropriate protocol to be used for the corporate-wide GHG inventory.
- Development of the GHG Program specifications. The following specifications of the national GHG accounting and reporting program for the private sector may be considered: a) Program objectives and principles, (b) Elements of the GHG Program structure such as sectors, sources, and gases as well as geographical boundaries, and (c) Accounting and reporting specifications including definition of organization boundaries and reporting of indirect emissions; base year establishment, emission accounting thresholds, adoption of sector-specific calculation protocols and identification of reporting requirements. Government policies in the development of the specifications may be observed such as the use of 2010 as base year and the 2006 IPCC Guidelines for National Greenhouse Gas Inventories. The program development will be done through an open, transparent, and inclusive multi-stakeholder approach. This approach will ensure that the program will consider local conditions and a sense of ownership among partners and stakeholders.
- Development of a GHG Inventory Management Plan (IMP). After understanding its emissions profile and any potential GHG liability or “exposure” from its GHG emissions inventory, companies can now set their GHG emissions reduction goals. GHG reductions can be measured by comparing absolute changes in the company’s overall GHG emissions over time, or by developing ratio indicators to track relative performance. An IMP template shall be developed or adopted on the process for completing a high-quality, corporate-wide inventory and document progress towards a reduction goal. Companies use an IMP to institutionalize a process for collecting, calculating, and maintaining GHG data. The IMP is an internal process for the Partner to institutionalize the completion of a high quality inventory and not strictly as a government reporting requirement. The IMP may include the following: partner information, boundary conditions, emissions quantification, data management, management tools, auditing & verification.
- Develop and establish reporting platform. The platform is an online registry and knowledge management system on corporate GHG inventories using the GHG Protocol. It shall be a web-based network of resource centers that is accessible to all businesses and industries at the national and local levels. Partners can publicize their participation, reduction pledge, and accomplishments achieved through the platform. The NICCDIES being set-up by the Project may be used for this purpose.
- Establishment of a Recognition Program. A program which will recognize the levels achieved by companies or organizations involved in the management of GHG through a system of logos, categorized and ranked in different levels shall be developed. The logos are presented annually and may be included in the Awards Program being developed by the Project. The “HuellaChile official program for the quantification, reporting and management of corporate carbon footprint may be considered in the development of this recognition program. It is a free, voluntary and online program where organizations, companies, etc. can participate, regardless of category, size or activity. Its Recognition Program which awards 4 distinctions logos according to level of management should be looked into for possible adoption into the reporting system and platform.
- Program Promotion and Capacity Building. A program on building technical and institutional capacity of stakeholders shall be developed. The program may include training for participating companies and organizations and the conduct of a GHG Reporting Conference to jumpstart the Protocol.
- Develop the GHG Inventory Protocol and Management Plan Manual. The manual provides the necessary guidelines and information in implementing the GHG Inventory Protocol and Management Plan.
- Create knowledge products on the final output for dissemination to stakeholders.
- Assist in the conduct of necessary fora and workshops to raise awareness and build capacity on the Program.
- Serve as resource person for the presentation of the output.
Expected Outputs Based on the aforementioned Scope of Work, the Contractor has the following specific outputs/deliverables: - Inception Report with detailed approach/strategies and the corresponding work plan to be submitted two (2) weeks after receiving the Notice of Award.
- 1st Interim Report (to be submitted one week after the 2nd month of engagement) summarizing the activities undertaken and outputs generated explaining variances from the TOR/Inception Report and identifying the specific work plan for the succeeding period. The 1st Interim Report shall likewise include the following deliverables:
- The roadmap for GHG accounting and reporting;
- GHG Inventory Protocol, its framework and the GHG protocol, its standards, and its tools;
- Result of the assessment and comparison of the different GHG accounting and reporting protocols used by businesses and industries;
- Result of stakeholder consultation on the adoption of the most appropriate protocol to be used for the corporate-wide GHG inventory; and
- GHG Program specifications.
3. 2nd Interim Report (to be submitted 1.5 months after the submission of the 1st Interim Report) summarizing the activities undertaken and outputs generated explaining variances from the TOR/Inception Report and identifying the specific work plan for the succeeding period. The 2nd Interim Report shall likewise include the following deliverables: - GHG Inventory Management Plan (IMP) and the corresponding template;
- Reporting Platform for the registry and knowledge management system on corporate GHG inventories using the GHG Protocol;
- Recognition Program;
- Program Promotion and Capacity Building; and
- GHG Inventory Protocol and Management Plan Manual.
4. Draft Final Report (to be submitted 1.5 months after the submission of the 2nd Interim Report) integrating all the above-mentioned deliverables and results of the studies conducted. The Report shall likewise include the following deliverables: - Final versions of the GHG Inventory Protocol and Management Plan for the Business Sector including hard and soft copies of information materials; and
- Report on the conduct of meetings, training, and workshops, if any, for the above deliverables.
5. Final Report to be submitted one (1) week after the deliberation of the Draft Final Report by the LECB PHL Project Management Team, the Core TWG, the Sectoral TWGs and the Climate Change Office of the Climate Change Commission. All deliverables shall undergo a peer review. The Contractor shall present the major findings on the subject deliverables in a consultation meeting to be convened by the LECB PHL Project for the purpose. The Contractor may be further required to attend additional consultation meetings to answer questions and clarify issues that may arise from the review of its deliverables. Institutional Arrangements The Contractor shall work closely with the following institutions/personnel: - The Climate Change Office of the Climate Change Commission for the overall management of activities and source of additional information/data;
- The LECB PHL Project Manager and/or LECB Technical Officer for the execution and implementation of the Terms of Contract and for the approval and acceptance of outputs/deliverables;
- The LECB PHL Project Management Unit for administrative and technical support during the conduct of the activity;
- The UNDP Country Office for guidance of activities;
- The Philippine Chamber of Commerce and Industry (PCCI) for technical support in the conduct of activities;
- The following groups established specifically to assist the Project achieve its objectives:
- Core Technical Working Group for climate change mitigation for the review and endorsement of deliverables to the LECB PHL Project Manager; and
- The Sectoral Technical Working Groups (i.e., TWG for Agriculture Sector, TWG for Waste Sector, TWG for Industry Sector; and TWG for Transport Sector) for inputs/outputs of the study, review of deliverables and source of additional information.
The Contractor is expected to present and discuss its deliverables with the Project Management Unit (PMU) and other parties/experts that the PMU may find necessary, such as the Project National Steering Committee (PSC), CCC, and the UNDP. Duration of the Work The Contractor shall be engaged for six (6) months over a period of nine (9) months. Duty Station The Contractor should be based in Manila for accessibility and availability should discussions/reporting on progress of activities is required by either the CCC or UNDP. Domestic travel contingent upon the scope of work may be required. Qualifications and Experience The Contractor or any of its key personnel should have successfully executed at least one similar contract (i.e., climate change mitigation and/or national or project/entity-level GHG inventory) within the last 5 years. It shall also demonstrate that it will have the personnel for the key positions that meet the following requirements: - Degree in agriculture, industrial engineering, energy engineering, environmental planning, environmental science, or related field. Advance or graduate degrees are preferable;
- At least 5 years work experiences on climate change mitigation, GHG inventory and/or projects;
- Strong familiarity with environmental laws and regulations, planning processes and regulations at the national, subnational and local levels;
- Strong familiarity with 2006 IPCC Guidelines for National Greenhouse Gas Inventories. Familiarity with international climate change negotiations issues would be an advantage; and,
- Strong communication skills, including demonstrated written and presentation skills and the capacity to relate to both internal and external constituencies of the project.
Scope of Bid Price and Schedule of Payments The contract price should be all-inclusive, fixed and output-based regardless of extension of the herein specific duration. The Conractor shall receive payments based on the following schedule: 1. 10% upon signing of contract; 2. 10% upon submission and acceptance of the Inception Report; 3. 15% upon submission and acceptance of the First Interim Report; 4. 15% upon submission and acceptance of the Second Interim Report; 5. 20% upon submission and acceptance of the Draft Final Report; and 6. 30% upon submission and acceptance of the Final Report. The LECB Project shall cover the cost of the following activities as support to the deliverables of the Consultant: - Consultation meetings with the relevant stakeholders;
- Training and seminar workshops for capacity building for stakeholders; and
- Meetings and/or focus-group discussions with the Project’s various technical working groups (Core and AWIT sectors), program partners and stakeholders.
Presentation of Proposal The bid proposal should contain at least the following: - Company profile and/or personal CV of Team Members indicating all past experiences from similar projects;
- Understanding of the TOR;
- Plan of Approach and Methodology;
- Allocation of Resources/Facilities/Logistical Requirements; and
- Implementation Schedule (Gantt Chart or PERT/CPM)
- Financial proposal indicating all-inclusive fixed contract price, supported by a breakdown of costs.
Criteria for Evaluation of Proposal A. Qualifications/methodology – 70% - Track record of the firm in undertaking similar/related work – 20%
- Practicality and appropriateness of the approach and methodology – 30%
- Qualifications of the contractor/team members – 20%
B. Financial Proposal – 30% Application Requirements 1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; 2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; 3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. Application requirements should be emailed to procurement.ph@undp.org and registry.ph@undp.org on or before 03 September 2015. |
