Procurement Notices

• UNDP’s democratic governance practice focuses on fostering inclusive participation, strengthening responsive governing institutions, and promoting democratic principles;
• The project was formulated under the economic governance sub-area of the 2008-2013 10th EDF for the PALOP & TL, which allocates EUR 33.1 million to supporting governance initiative projects in PALOP & TL countries. This project is formulated on the basis a EU-UNDP partnership allocating 6.4 million Euros in support of Supreme Audit Institutions (SAI), Parliaments, Parliamentarians &Civil Society Organizations  in the PALOP and Timor-Leste in the domain of external control of public expenditure and accounts;
• This project aims at promoting economic governance in the PALOP and TL strengthening technical and functional skills of Supreme Audit Institutions (SAIs), National Parliaments and Civil Society in the six beneficiary countries. The project is fully funded by the European Union through the 10th EDF A envelope in support, among others, of Supreme Audit Institutions (SAI), Parliaments, Parliamentarians and Civil Society Organizations in Angola, Cabo Verde, Guinea Bissau, Mozambique, São Tomé and Principe (PALOP Countries) and Timor-Leste;
• The project is consistent with PALOP partner countries’ national strategies for poverty reduction and national development plans, with UNDP Country Programmes and Development Frameworks, and the 2008-2013 10th EDF for the PALOP & TL. These policies and strategies are adapted to the specificities and priorities of each country, but converge to promote good governance as an important support for development and economic growth. This is achieved, in particular, through the strengthening of capacities in (i) legislative and oversight functions of the State, (ii) the management system of public finances, including internal and external control, (iii) support services to Parliament and (iv) State’s accountability;
• The multi-country intervention logic of this project aims to intensify the PALOP and Timor-Leste dialogue, drawing on the holistic approach to democratic governance. A special emphasis placed on joint, transversal, south-south and peer-to-peer capacity-building within the selected areas of economic governance, namely external control, audit and oversight capacities of the public finances;
• The project will use training actions as a tool to enhance skills and credentials of stakeholders for controlling public finances while establishing eLearning platforms in Portuguese ensuring means of durable access to existing database and information in Portuguese. The project will also contribute to establishing a first time multi-country CSO PALOP-TL platform showcasing lessons and progress made by civil society organisations’ within the PALOP/CPLP Open Budget Initiative.  Other activities aiming to promote sustainability will complement and support the OSAI CPLP multi-country plan and promote cooperation with the Training Institute for Financial and Economic Management in Portuguese Language (IGEF), involving this institution in training and capacity building activities at transnational level (joint learning involving actors from all beneficiary countries);
• Improved access to information (in terms of availability of information, quality of the information available)  is a pre-condition for effective public oversight and therefore to achieve the project’s key outputs. In the long run, the project impact will depend on the success of its exit strategy and sustainability of its actions and activities. It is critical that the project beneficiaries develop synergies and dynamics that will still be there after the end of the project. This will be best done through capacity development of human resources within national institutions. Such capacity development needs to target professional skills and enhancement/development of in-house training capacities in the field of external control of public accounts and finances, in particular CAs in the PALOP and Timor-Leste;
• The overall objective is to promote economic governance in the PALOP and Timor-Leste (TL) strengthening technical and functional skills of SAIs, Parliaments, Parliamentarians and Civil Society (including media);
• The specific objective is to improve the effectiveness of external political, judicial and civilian control of public finances in the PALOP and TL for a more efficient use of public resources. SAIs play an important role to prevent mismanagement and corruption. Therefore, whenever possible, the project will also help strengthen the links between SAIs and other oversight agencies, in particular anti-corruption and procurement agencies;
• This project will directly address good governance and democracy strengthening the accountability system with external and independent control of public finances standing as the specific objective. As part of the action, responding to the right of citizens to information, and cross cuttingly supporting the promotion of gender equity in public spending will yield transformational results to be sustained beyond the project life cycle (among others, training and sensitization activities on gender equality addressed to Parliaments and CSOs). UNDP will associate UN Women units at country office level in designing the AWPs and training activities. ICT platforms and solutions will play a central role in this strategy and will be transversal to the action (among others, use of videoconference and IT tools). Environmental issues will be taken into consideration in specific activities when appropriate and consistent with partner countries’ national strategies and priorities, such as the strengthening of oversight capacities in the natural resource extraction domain in Mozambique.

The project foresees two results directly contributing to the specific objective:

• SAIs’ control and audit capacities over public finances in the PALOP and TL are strengthened in a context of joint learning;
• Parliaments and Civil Society oversight capacities over public finances are developed for an informed analysis of public finances in the PALOP and TL in a context of joint learning;
• The strategy defined by the project takes into account the different contexts of the six beneficiary countries and the multi-country PALOP and TL cooperation intervention logic. The strategy will seek to improve political, judicial and civilian control and oversight of government action and public accounts through actions benefiting SAIs, Parliaments and CSOs;
• The action plan includes multi-country activities fostering the south-south PALOP-TL cooperation (face-to-face and eLearning training, workshops, study trips and peer learning initiatives) and national activities aimed at addressing specificities of each beneficiary country (training, organizational changes, drafting of manuals, capacity development, etc.);
• The implementation of the foreseen activities during the three-year project’s duration period will be articulated on the basis of annual work plans. Project start-up will have an initial phase of a maximum of four months from the signature of the Contribution Agreement with UNDP. In this inception phase annual work plans will be developed in a participatory manner and approved for each country, identifying accurately the pivotal countries and triggers of a change dynamics supporting the project’s sustainability strategy.

• The Duty Station/location for the contract duration is UNDP Country Office in Mozambique. The contractor will not be required to travel outside Mozambique within the framework of the contract and all travel outside of Maputo will be agreed previously with UNDP Country Office in Mozambique;
• The contractor is required to provide a weekly brief to UNDP Country Office in Mozambique, more specifically to the Project Manager and/or to the Head of Governance Unit. The briefings will be held normally at UNDP premises;
• The Gender Expert will work under the direct supervision of the Pro PALOP/TL SAI Programme Manager and the Programme Specialist responsible for following Pro PALOP-TL SAI’s output in UNDP Mozambique. He/she will be required to work from home and in Maputo, Mozambique, in order to support and advice the Cabinet of Women Parliamentarians, the Parliament Gender Committee, other project relevant beneficiaries and UNDP Country Office, with regards to:
• the best practices and possible ways to develop a more efficient Gender responsive budget in Mozambique, in line with current legislation, available budgetary documents and public expenditure reports;
• setting up a public expenditures and accounts monitoring and evaluation system, in line with current legislation, available budgetary documents and public expenditure reports;
• Enhancing legislative budgetary oversight focusing on gender gaps, in line with current legislation, available budgetary documents and public expenditure reports;
• The IC will take place in Maputo, Mozambique. A working group will be formed including: Gabinete da Mulher Parlamentar (Women Caucus), 3ª Comissão – CASGTCS (Gender and Social Issues Committee), 2ª Comissão – CPO (Plan and Budget Committee), national entity responsible for the implementation of national gender policies, UNDP and UN Women;

In line with current legislation, available budgetary documents and public expenditure reports, the gender expert will support Mozambique’s national parliament, particularly the Cabinet of Women Parliamentarians, to:

Understand and apply the concepts, methodologies and practices related with gender budgeting and control of public expenditure.

Conduct  a Gender analysis of the National Budget with a special focus on the analysis of costs and the differential impact on women and men, through:  

• Inclusive analysis of national budgeting process involving women parliamentarians and other relevant actors in Mozambique;
• Analysis of 2016 Enacted Budget to prepare Women MPs for the legislative discussion of the 2017 Executive Budget Proposal;
• Capacity development of men and women MPs to influence 2017 State budget formulation process in order to include gender sensitive approach;
• Design of a Monitoring System/Tool with performance indicators on gender, and evaluation of the budget implementation;
• Considering the legislature’s calendar and timetable for the Annual State Budget process, the expert shall provide the necessary technical support to the Cabinet of Women Parliamentarians and the gender relevant legislative committee focusing on the analysis of the analysis of gender budget statement of 2016;
• The expert will use as main reference documents the Gender National Policy documents, as well as 2015 in-year, end-year and audit reports, using the 2016 Enacted Budget, to be provided by the beneficiaries. The expert will capacitate the beneficiaries on GBR principles and inform them on current gender disparities and gaps in Mozambique, as well as national priorities in line with the most recent and updated country reports on the issue;
• Aimed at strengthening the capacity of women MPs and allies, the expert will facilitate training in Gender Sensitive Budgeting, which will also represent a preparatory work for more effective Gender streamline in the 2017 Budget process. Simultaneously, this training will develop critical baselines for inclusive mechanisms for monitoring public expenditure which will involve different stakeholders (e.g. the civil society organizations, particularly women's organizations) and a set of performance indicators on gender to be identified as part of this system;
• The consultant will support in development of an awareness and advocacy plan for the adoption and institutionalization of gender sensitive budgets (legislative and institutional dimensions). This support will target the Cabinet of Women MPs along with other relevant legislative committees, in particular the Gender and the Budget Committees. It will also involve the leaders of the political party legislative groups;
• The IC will take place in Maputo, Mozambique. A working group will be formed including: Gabinete da Mulher Parlamentar (Women Caucus), 3ª Comissão – CASGTCS (Gender and Social Issues Committee), 2ª Comissão – CPO (Plan and Budget Committee), national entity responsible for the implementation of national gender policies, UNDP and UN Women.

Expected Outputs / Deliverables

The Gender Expert will produce clear measurable deliverables, as follows:

Deliverable 1:  

• Prepare a work plan for the consultancy within two days after beginning the assignment.

Deliverable 2:

• Conduct a desk review of key documents related to the Mozambican budgetary process and gender equality policies and elaborate an analysis of the budgetary institutional framework and opportunities identified to promote gender responsive budgeting in the country linked to the Parliamentary role;

Deliverable 3:

• Conduct online and on location interviews with MPs, government staff and other key stake holders in the field to raise awareness of gender sensitive budgeting.

Deliverable 4:

• Formulate a methodological proposal for a gender budget analysis adapted to the Mozambican context and apply it to conduct the assessment of the 2016 Enacted Budget (2016 State Budget).

Deliverable 5:

• Facilitate working sessions to support the Cabinet of Women Parliamentarians preparing the discussions of the 2017 Executive Budget Proposal, and develop an Advocacy Plan and the Partnership Strategy putting forward analysis and creation of messages and strategies for the process.

Deliverable 6:

• Develop the conceptualization and conduct a training on Gender Sensitive Budgeting, addressed the MPs of the Network of Women Parliamentarians, the MPs of the Budget and Gender Committees, and other relevant Committees and Parliament Staff (can capture information referred in deliverables 2, 4 and 5).

Deliverable 7:

• Develop a draft proposal for a monitoring system/tool of the gender dimension in the State Public Expenditure, integrating a minimum set of gender performance indicators.

Deliverable 8:

• Produce a final report integrating all deliverables’ and assignment results.

Methodology

The Individual Contractor (IC) will determine the most appropriate methodology. In terms of methodology, the actions will be developed through analysis of evidences of disparities and inequality of budget allocations and expenditure.

This will also involve a fair amount of training and sensitization/advocacy strategies, all contributing for the following results:

• National Parliament, in particular women MPs, has increasingly acknowledged the importance of GRB;
• Women Caucus develop and present a proposal to enhance gender equality principles for the budget process in Mozambique (including a strategy and advocacy campaign outline for the expected legislative discussion for approval of the 2017 state budget);
• A gender monitoring and evaluation system of the national budget and public expenditure is drafted by the Women Caucus and proposed to parliament in Mozambique.

Report Requirements:

• Upon presentation of the work plan, the IC will receive the first payment of 20%;
• Before each payment, the IC will produce a progress report on his/her work. The report shall reflect the deliverables foreseen in point C and correspondent table;
• Before the final payment, the IC will produce a final report compiling all his/her deliverables.

Core Competencies:

• Promoting ethics and integrity/creating organizational precedents;
• Building support and political acumen;
• Building staff competence, creating an environment of creativity and innovation;
• Building and promoting effective teams;
• Creating and promoting enabling environment for open communication;
• Creating an emotionally intelligent organization;
• Leveraging conflict in the interests of UNDP & setting standards;
• Sharing knowledge across the organization and building a culture of knowledge sharing and learning;
• Fair and transparent decision making;
• Calculated risk-taking;

Functional Competencies:

• Contributing to positive outcomes for the client in a client based approach that anticipates client needs;
• Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
• Demonstrates understanding of client’s perspective;
• Keeps the client informed of problems or delays in the provision of services;
• Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively;
• Solicits feedback on service provision and quality;
• Strong interpersonal and written and oral communication skills;
• Ability to work well in multi-disciplinary teams.

Education:

• Advanced degree in statistics and information management, social sciences, economics, governance or related fields;
• Proven facilitation skills (workshops, training courses, etc.) and work experience with governments, parliamentarians and civil society organizations;

Experience:

• Minimum 7 years of “relevant” work experience in planning initiatives for Women Empowerment and gender mainstreaming in policies, programs and projects with particular focus on one or more PALOP and Timor-Leste;
• Practical experience in budgeting analysis from a gender perspective and in facilitating processes of Gender Responsive Budgeting, with particular focus in one or more PALOP countries and Timor-Leste;
• Extensive experience in terms of strategic planning and elaboration of documents such as reports, plans, programs and guides with a gender focus;
• Proven experience in the statistical data analysis, as well as the knowledge of the country’s context in terms of gender.

Language:

• Fluent in English;
• Knowledge of Portuguese is an asset.