Procurement Notices

All the bidders are advised that the RFP document has been updated, also the deadline for submission has been extended to 5 May 2016.

The  Kurdistan  Regional  Government  (KRG)  Joint  Crisis  Coordination  Centre  (JCC)  is  headed  by  a  Director  General  and  operates  under  the  direct  supervision  of  the  KRG’s Minister  of   Interior  and  is  mandated  to  support  a  coordinated  and  strategic  response to  crises  in  the  Kurdistan   Region  of  Iraq  through  an  “all  hazards”  approach.  The JCC is  a  governmental  civil  protection   institution  with  a  mandate  to  protect  the  core values,  population  and  critical  societal  functionality   of  the  Kurdistan  Region.  It  is primarily  a  facility  to  enable  key  stakeholders  to  take  decisions  on   matters  of  policy, strategy  and  strategic  resource  management  in  relation  to  natural  and  man-made  crises. The  JCC  is  composed  of  four  principal  directorates  including  Information  and  Data   Exchange,  Resource  Mobilization,  Crisis  Response  and  Management,  and  Finance  and   Administration.  UNDP is providing technical assistance to JCC through the project “Component One” under the Iraq Crisis Response and Resilience Program (ICRRP). The aim of the project is to help GoI and KRG establish and build institution and human capacity for effective coordination in crisis management through JCMC and JCC and their respective government networks.

As part of JCC capacity building, the project has taken initiatives to strengthen the operational capacity of the organization through further automation of business process. The Financial and Accounting Software will constitute the basic technological solution for most, if not all, operational and transactional requirements. The system should support all directorates and its multiple users.  Financial and Accounting System will be instrumental in ensuring efficiency,   accountability and transparency in the financial management and reporting. Hence establishment of an appropriate and functional system to cater the needs of the JCC is an urgent and important priority. Herein after UNDP will be termed as "Procuring Authority" in this RFP.

(Scope of Work to be performed)

The Vendor selected shall be responsible for supply and installation of web-based Integrated Financial and Accounting Software for 40 multi-level users of JCC, training the users in operation & processing, training to JCC IT team on software maintenance. The vendor shall provide software maintenance services for a period of two years with an option to extend the contract for one year with a maximum of 2consecutive periods. Services required from the Vendor's software shall include but not limited to the followings:

The Proposed Software should contain, but shall not be limited to, the following functional features:

1. Accounts Payable
2. Accounts Receivable
3. General Ledger
4. Budgeting, Planning & Forecasting
5. Fund Requisition and Approval
6. Chart of Accounts (COA)
7. Customizable Chart of Accounts
8. Creating Unlimited level of Accounts’ Group
9. Cost center
10. Foreign Currency Conversion
11. Billing Management
    1. Utility Billings
12. Human Resources
    1. Shift Management
    2. Leave Management
    3. Time and Attendance
    4. Payroll System
13. Document Archival & Cloud-based Management System
14. Automatic Voucher serial Numbering, with provisions for manually editing.  
15. Voucher Cancellation with appropriate administrative permissions
16. Search options for Vouchers with different parameters & search criteria
17. Cash payment Voucher
18. Bank payment Voucher
19. Cash received Voucher
20. Bank received Voucher
21. Journal Voucher
22. Contra Voucher
23. Bank Reconciliation
24. Project wise Expenditure Report
25. Donor wise Expenditure Report
26. Daily Voucher list Report
27. Day-wise Voucher list Report
28. Cash Book
29. Bank Book
30. Cash Flow
31. General Ledger Report (with a provision for additional notesfor justifications)
32. Received & Payment Report
33. Reporting with Cost Center
34. Trial Balance
35. Income Statement
36. Expenditure Statement
37. Balance Sheet
38. Print Preview
39. Option for Multilingual Input/Out put ability (English & Kurdish)
40. Option to change/edit report name instantly
41. All the reports must have horizontal and vertical reporting format
42. All the reporting tools should contain Period-wise Reporting facilities, for example, an accounts report for a given timeframe, (selectable between From Date:    To Date: )

Routine Support

1. Minimum six months the Vendor should provide telephone assistance/online support to the JCC staff for free of charge;
2. Provide assistance, guidance and suggestions to improve internal control procedures.