| Overview : The Office for the Coordination for Humanitarian Affairs (OCHA) is the part of the United Nations Secretariat responsible for mobilizing and coordinating effective and principled humanitarian action in partnership with national and international actors. The OCHA Regional Office for the Pacific (ROP) is located in Suva, Fiji, and supports 14 Pacific Island countries in emergency response and preparedness through the Pacific Humanitarian Team (PHT), a unique collaboration of key humanitarian actors that provide assistance across the Pacific Islands. Background OCHA ROP holds an annual regional meeting of a Pacific Humanitarian Partnership (PHP) group incorporating the PHT and other stakeholders in the Pacific. The aim is to promote international, regional and national best practice and to build on lessons learned in recent emergency responses and inter-agency preparedness activities around the region. The meeting brings together over 100 humanitarian actors from Governments, UN agencies, Red Cross, NGOs and civil society organizations across the region. This year, the PHP meeting will be held in Suva from 19-21 October and will be part of a broader program of three back-to-back events: 18 October: ACP-EU BSRP Project Regional Steering Committee Meeting (SPC) 19 - 21 October: Pacific Humanitarian Partnership meeting (UNOCHA) 24-26 October: Pacific Platform for Disaster Risk Management (UNISDR & SPC)
Scope of work Under the supervision of the Head of Office, the consultant is required to oversee the coordination, preparation and facilitation of the PHP meeting. The scope of work is outlined below: Outline – Note the allocation of days is tentative and can be discussed. | Days | Location | Phase 1: Design and initiation The consultant will work full-time (2.5 days per week) from 11 to 31 July 2016 to develop detailed plans for the management of the event and the content development process. | 11 | Suva | Phase 2: Preparation The consultant will work full-time (2.5 days per week) from 31 July to 18 October 2016 to coordinate all preparations for the event. | 27 | Suva | Phase 3: Event coordination and facilitation The consultant will oversee coordination and facilitation of the PHP meeting, including coordination with side events from 18 to 26 October 2016. | 7 | Suva | Phase 4: Follow-up and reporting The consultant will finalise post-event administration and documentation, including drafting the final meeting report from 26 October to 8 November 2016. | 5 | Suva | Total days | 50 | |
In responding to these terms of reference, please submit the following documentation no later than 30th June 2016 to procurement.fj@undp.org Documentation required Interested individual consultants must submit the following documents/information to demonstrate their qualifications. The consultancy is only applicable to Fiji Nationals. Incomplete proposals may not be considered. Failure to submit these documents may result in disqualification of the proposal. | 
