Procurement Notices

UNDP hosts a global project of assistance to the Chair and members of the Climate Vulnerable Forum (CVF). The CVF Support Project of UNDP encompasses support for amplifying the communications impact of CVF activities and that of the associated Vulnerable Twenty (V20) Group. This assignment is designed to ensure that the CVF and their campaign on 1.5 degree Celsius (#1o5C) have engaging visual content to share at events and on their websites (www.thecvf.org www.v-20.org www.1o5C.org) and social media channels including YouTube, Twitter, Facebook, Instagram and Google Plus. The assignment should involve interactive feedback on graphic designs to ensure the final graphics meet the desired outcomes of the CVF.

Scope of work and Deliverables

Graphic Design

Develop through the guidance and briefs provided by the Climate Vulnerable Forum (CVF) Support:

• Phase 1: A brand package of 20x different designs to be used on general project applications including but not limited to – conference delegate identity tags; conference place/tent cards; templates for basic office documents (letters, meeting report etc.); event programmes, brochures and display materials; wall posters, business cards. Graphics should draw on the existing logos, colour palattes and corporate fonts of the CVF, V20 and #1o5C campaign through expanded design applications to meet project operational requirements.
• Phase 2: Graphical and infographics design for the three following specific applications:
  1. 5x graphics for the Conference of the Parties (COP 22) to the UNFCCC
  2. 5x infographics for the Low Carbon Monitor Infographics
  3. 10x graphics for the CVF campaign on 1.5 degrees Celsius campaign (#1o5C)
• All graphic designs for phases 1 and 2 should be suitable for any application as specified in the brief provided – application may include but is not limited to: t-shirts; caps; posters; banners; stickers; memory sticks; documents.
• Phase 2 should have a sampling stage involving a minimum of 3x different sample graphics to allow the client to give comments before proceeding with refining the design
• Up to 5-6 rounds of changes may be required for complex designs (infographics), while more simple designs may require only 3 rounds of changes;
• All graphics must be aesthetically pleasing and meet the brief provided by the client;
• All graphics should be supplied in high- and low-resolution jpg, pdf and png files–files prepared vectorized for large-size commercial printing will also be required for some of the graphics;
• Some deliverables of Phase One are for urgent production for a conference taking place on 24-25 October, including event posters, delegate badges, conference tent cards;
• Other Phase One and Phase Two deliverables are for progressive production in particular during the early period of the contract.

For Reference:

http://www.thecvf.org/

http://www.v-20.org/

http://www.1o5C.org

1. Institutional Arrangement

   For the duration of the contract, the service provider will report to the Project Manager and Junior Specialist of the Climate Vulnerable Forum Support Unit, Bureau for Policy and Programme Support of UNDP, based at Geneva, and will work in close collaboration with the project team.

The cost of the contract shall cover cost of professional services rendered only

1. Qualifications

   Selection criteria for the service provider are as follows:

   Relevant experience in the field of the assignment, with at least 5 years of recognized expertise:

   a. Thorough knowledge, understanding of and experience with graphical design proved through portfolio of designed products

   b. Ability to facilitate and manage required processes

   c. Ability to provide the required graphic design products

   d. Proven experience developing public advocacy/campaign graphics

   Corporate Competencies:

   Innovation

   Adapts ideas to context:

   • Adapts deliverables to meet client needs, interprets policy within context and applies with judgment, anticipates obstacles and applies practical solutions, and collaborates to improve methods and delivery.

   Communication

   Listens to develop awareness for client needs:

   • Respects difference of opinion, finds common ground to solve problems, and presents complex, conceptual ideas in practical terms to others.

   Delivery

   Completes work under established methods:

   • Meets goals and timelines for delivery of products or services and accepts responsibility for the outcomes of own work.

Recommended Presentation of Offer

The following must be submitted:

1. Company portfolio of similar relevant assignments

2. Financial Proposal covering this assignment

We kindly request you to submit your Proposal to Graphic design services to the Climate Vulnerable Forum (CVF).

Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. 

Proposals may be submitted on or before Friday, October 28, 2016 and via email, courier mail or fax to the address below:

United Nations Development Programme

11-13 chemin des anemons

 Alfred Plei

Alfred.plei@undp.org

 Your Proposal must be expressed in English, and valid for a minimum period of 90 days.