| Overview : Project Title: Achieving the SDGs through the Integrated Safe Water, Sanitation and Hygiene Approach – iWaSH Governance (Project 103332)/Pro-WATER: Promoting Water and Sanitation Access, Integrity, Empowerment, Rights and Resiliency (Project 91581) Background: The proposed joint programme is a collaborative multi-sectoral action supported by the Spanish Government in partnership with the UNDP, UNICEF, WHO, UN WOMEN together with the Department of the Interior and Local Government (DILG), Department of Health (DOH), National Water Resources Board (NWRB) and the Philippine Commission on Women (PCW); with selected Provincial and Municipal Governments, Civil Society Organizations, Academia, Private Sector, community groups, and women and girls. Aware of the current situation of fragmentation in implementing water, sanitation and hygiene at the level of local governments, the joint programme will emphasize inter-agency collaboration and complementation at all levels. It will ensure multi-sectoral participation most especially in the communities where the integration and harmonization will happen, at the same time, mainstreaming cross-cutting themes on resiliency, human rights, gender equality, climate change, integrity and accountability. Given this, the joint programme will bring about 3 major results: - Improved governance of safe water, sanitation, and hygiene at all levels especially at the local levels;
- Broadened access through improved solutions that are demonstrated in the implementation of safe water, sanitation and hygiene that will benefit most especially women and girls in households, schools, health centers and public spaces;
- Generated knowledge utilized to aid policy advocacy, planning, capacity building based on the experiences and lessons learned from the implementation of integrated safe water, sanitation and hygiene.
The iWaSH Governance Programme builds on the gains of the on-going SDG-F Joint Programme, Pro-WATER: Promoting Water and Sanitation Access, Integrity, Empowerment, Rights and Resiliency. It is a strategy to localize the SDG specifically in 455 waterless municipalities addressing key governance issues such as the fragmentation of policies, structures, and programmes and the lack of participation of community groups, especially women and girls, that continually hamper the efficient delivery of safe water, sanitation and hygiene. The programme is also designed to mainstream cross cutting concerns such as CCA, DRR, gender equality and public-private partnerships. Specifically, the programme will work towards ensuring that “empowered citizens and resilient communities have access to sustainable safe water and sanitation services, live healthy and productively through integrated safe water sanitation and hygiene”, and achieving these results: (1) DILG, DOH and NWRB programmes on basic water, sanitation and hygiene are better coordinated and well informed through regular consultations, monitoring, evaluation and reporting; (2) Waterless LGUs implement integrated safe water, sanitation and hygiene infrastructure projects, behavioural change campaigns, integrity monitoring and community organizing together with CSOs and Regional WATSAN Hubs; (3) National and local policies and governance instruments are responsive to institutionalize integrated safe water, sanitation and hygiene; (4) Knowledge on implementing integrated safe water, sanitation and hygiene are consolidated, packaged, disseminated and utilized by national government agencies, LGUs, Regional WATSAN Hubs, CSOs and the academe. The programme will be implemented in 10 Waterless Municipalities in 4 Provinces located in 3 Administrative Regions in Philippines. The proposed programme is consistent with the current government priorities in providing basic social services as spelled out in the Philippine Development Plan 2011-2016, specifically under Outcome 4 – Human development improved, Outcome 11.1 Access to Water Supply increased; Outcome 11.2 Waterless areas reduced; Outcome 11.3 Access to basic Sanitation increased; and Outcome 11.4 Zero open defecation achieved. The programme is also directly responsive to the two major sector plans developed by the Philippine government, these plans are the: Philippine Water Supply Sector Roadmap (PWSSR) formulated in 2010 and it currently being used to guide water programmes with the long-term vision of access to safe, adequate and sustainable water supply for all by 2025; and, the Philippine Sustainable Sanitation Roadmap (PSSR) formulated in 2010 which is being used as a reference by government agencies in designing and implementing sanitation and hygiene programmes in the Philippines and the National Sustainable Sanitation Plan 2010-2028. It will also complement on-going implementation of the government programmes on WASH specifically Salintubig by DILG; the Philippines Approach to Total Sanitation (PhATS) and Zero Open Defecation Programme (ZODP) by DOH, the Integrated Water Resource Management (IWRM) by NWRB and the Bottom-Up-Budgeting (BUB) of DILG, Department of Social Welfare and Development (DSWD), and Department of Education (DepEd). The iWaSH Governance Programme will be implemented by the Department of the Interior and Local Government (DILG) in close partnership with the Department of Health (DOH) and the National Water Resources Board (NWRB). The Regional Water and Sanitation Hubs (Regional WATSAN Hubs), an innovation developed by UNDP and DILG to deliver capacity building products and services of water to Local Government Units (LGUs) will be the responsible partner of the programme. A Regional WATSAN Hub is composed of academic institutions, CSOs and water/sanitation/hygiene service providers, established together with the UNDP during the implementation of MDGF 1919 in 15 (out of the 17) administrative regions in the Philippines. Scope of Work The Project Assistant will work with the UNDP Democratic Governance Team and the PRO WATER/iWASH Team and provide technical, administrative, operational and logistical support in implementing various project activities in the Philippines. The staff shall be based within the UNDP Democratic Governance Unit, headed by the Governance Team Leader. The scope of work includes: Under the overall guidance of the DG Team Leader, the Project Assistant will carry out the following responsibilities: Summary of Key Functions: - Assist in the financial administration and analysis of programme resources of PRO WATER/iWASH Governance projects;
- Process financial transactions of projects through ATLAS;
- Provide administrative support to the Pro-WATER and iWASH in the organization of meetings, workshops and seminars;
- Support the projects’ procurements and distribution of knowledge products.
- Provides support in organizing documents of the two projects and facilitating closure of the projects;
- Perform other administrative tasks of processing and facilitating mission travels and travel plans.
Specifically, the Project Assistant will undertake the following tasks: Provides effective support to the management of the Pro-WATER and iWASH projects - Assists in preparing budget revisions of the projects: Prepares the Annual Work Plan (AWP) to reflect new year’s budget, or any ad hoc budget increase or decrease. Submits AWP for signature with all supporting documents. Uploads fully signed budget revisions to ATLAS and maintain copies in project file. Follows-up and ensures that all budgets are sent to commitment control;
- Sends AWP to executing agencies and follows-up to ensure accuracy and likeness of budgets in their system;
- Assists in providing the projects’ COA to COs or other UNDP units such as HR whenever necessary;
- Assists in the presentation of information for audit of projects.
Financial Management and Monitoring - Prepares non-PO vouchers for development projects;
- Maintains the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Creates requisitions in Atlas, register of goods receipt in Atlas;
- Makes budget check for requisitions, POs and vouchers;
- Assists in the preparation of shadow budgets for the projects in order to keep track of expenditures and resource balance;
- Assists in generating ATLAS expenditure reports on the projects to regularly keep track of disbursements rates. Compares various ATLAS expenditure reports in order to provide the most reliable data and updates monthly expenditure table as necessary;
- Liaises with implementing partner - DILG and UN partners as appropriate to obtain quarterly if not monthly expenditure reports for projects and updates expenditure table as necessary;
- Supports the year-end closure exercise of the projects to ensure timely financial reporting of current year’s activities and timely commencement of following year’s activities;
Provides administrative support - Supports in the organization of meetings, seminars and workshops, missions and other ProWATER and iWASH activities (eg. conference room booking, assisting in preparing and sending invitations, following up on invitations with phone calls, assisting in preparing agenda and/or background documentation) and coordinating logistics with relevant units whenever necessary;
- Supports procurement for projects by assisting in developing TOR, sending requests to the procurement team for purchase of goods or recruitment of consultants, and following up to ensure that contracts are issued timely. Also makes sure that payments are effected promptly.
- Prepares and updates schedules of meetings and appointments;
- Drafts routine correspondences, follow up and respond to queries on project matters;
- Maintains the projects’ filing system, database/record of information;
- Participates in meetings and conferences as may be assigned.
Other Functions - Respond to queries on project-related concerns;
- Prepare and update schedules of meetings and appointments of the project;
- Participate in meetings and conferences as may be assigned; and
- Performs other functions which may be assigned by the DG Team Leader/Program Analyst and the Project Manager/Project Coordinator.
Expected Outputs and Deliverables The Project Assistant is expected to submit a summary of activities, and accomplishment report to the Programme Analyst of Democratic Governance and Project Manager/Project Coordinator of PRO WATER and iWASH Governance Projects for review and to the Team Leader, Democratic Governance for final approval. Each payment shall be made within two weeks after the receipt of approved summary of activities and accomplishment report. Institutional Arrangement - The Project Assistant will be under the over-all management of the Team Leader, Democratic Governance Team, and direct supervision of the Programme Analyst who will coordinate with the PRO WATER Team.
- The Project Assistant is expected to provide/present monthly progress/status report to the Democratic Governance Team.
- The Project Assistant is required to regularly report in the UNDP CO and will inform the Programme Analyst and Team Leader of the Democratic Governance Team in the event that he/she will not report to office.
- The Team Leader, upon the recommendation of the Programme Analyst, will approve reports submitted by the Assistant.
Duration of Work The expected duration of engagement is for 3 months (February - May 2017) Qualifications Education - University Degree in Business Administration, Accounting, Economics or Finance and other Social Sciences courses.
Experience - 5 years of relevant financial and administrative or programme experience is required at the national or international level;
- Experience in monitoring of large projects is desired
- Experience in organizing events including workshops/meetings involving international participants.
- Familiarity of UNDP system, rules and procedures is an advantage.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements - Excellent command of English and Filipino, both spoken and written
Functional Competencies - Proficiency in MS Word, Excel, PowerPoint, database packages and web browsers.
- Good organization, administrative and communication skills.
- Good interpersonal skills and able to coordinate well with UNDP partner agencies.
- Ability to work in a multidisciplinary and multicultural team
- Strong motivation and ability to work and deliver under pressure and short deadlines
Scope of Price Proposal and Schedule of Payments Pricing option to be implemented for the contractor will be monthly remuneration upon submission of approved accomplishment report. Criteria for Selection of the Best Offer A Combined Scoring method will be used in evaluating the offers received. The qualifications and methodology will be weighted 70%, and combined with the price offer which will be weighted 30%. Recommended Presentation of Offer and Application Process Applicants are requested to submit the following documents to procurement.ph@undp.org. - Duly accomplished Letter of Confirmation of Interest and Availability that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
Application requirements should be emailed on or before 16 February 2017, close of business, Manila Time. In view of the volume of applications UNDP receives, only shortlisted offerors will be notified. |
