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Short Animation Video on UNDP and Disaster Recovery
Procurement Process :RFP - Request for proposal
Office :UNDP - UNITED STATES OF AMERICA
Deadline :19-Feb-17
Posted on :09-Feb-17
Development Area :SERVICESSERVICES
Reference Number :35596
Link to Atlas Project :
00041995 - International Recovery Platform (IRP)
Documents :
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Overview :

The importance of post-disaster recovery is increasing as the number of people affected by disasters around the world continues to rise. Governments and international partners have well understood the consequences of poorly managed recovery processes. There is a growing recognition that if the underlying causes of the disasters are not addressed during the post disaster recovery process, the risks accumulate and are compounded with even higher economic and social costs in the future. Recovery is an opportunity to rebuild infrastructure and assets that can withstand future impacts and thus ensure that public investments are protected and losses are minimal. Recovery is also an opportunity to build resilience through improved institutional capacity, supportive policies, and tools and resources for recovery.

On the other hand, poorly managed recovery processes undermine development. There is a general lack of understanding within national governments on how to implement recovery programmes.  In the urgency to respond to the needs of the people affected by disasters, recovery programmes are undertaken without a sound analysis of the impact of disasters on the affected communities, and with little reference to special needs of vulnerable people. In the absence of a systematic approach, recovery remains ineffective and incomplete. One of the most important reasons why recovery programmes are not a success is that governments do not have the capacity and skills to support long term recovery processes. Typically, all resources and skills of the Governments are focused on emergency response, in activities like search and rescue, and evacuations and in meeting the humanitarian needs of communities. After the basic needs are met and services restored, the Government phase out their support leaving the communities to cope on their own. The long-term engagement of governments in recovery is often absent unless it is a mega disaster causing a huge loss of life and property. Even in response to large disasters, governments often tend to direct all resources to reconstruction of public infrastructure with little or no allocation for housing, restoration of livelihoods and special needs of women, children, disabled and other vulnerable groups. 

The ad hoc responses by Governments to recovery are largely due to four reasons. The first is a lack of public policies on recovery; the second is an absence of an institution mandated to lead the recovery process; the third is a lack of tools and guidelines to plan and implement recovery; and the fourth, a lack of committed resources for recovery

To address these challenges, UNDP is implementing a global initiative named “Preparedness for Resilient Recovery” to strengthen capacity for resilient recovery in disaster-prone countries. The final objectives are that countries: a) reduce the additional social and economic consequences of disasters due to poorly managed recovery processes; b) avoid increasing risk of future disasters; and c) restore the path to development with enhanced resilience by “building back better.” 

The Government of Japan and Luxembourg are supporting this initiative in five African countries specifically - Angola, Burkina Faso, Cabo Verde, Niger and Rwanda over a period of 2.5 years (September 2014 - March 2017). UNDP’s support to target countries has focused on capacity-building in the use of the PDNA methodology and the strengthening of institutional, policy and financial frameworks and mechanisms for disaster recovery.

THE ANIMATION UNDP BPPS Recovery team will produce a short generic animated video, making use of “illustrative storytelling” techniques. The objective is to create an understanding and buy-in of UNDP’s approach to disaster recovery and the services provided to our development partners under that pillar.

The Target audience is:

 Internal: UNDP staff

 External: national partners, UN Country Teams, development partners, donors, and general public

Scope of Work

The main objective of the assignment is to develop a three-minute animation film to raise awareness and interest in disaster recovery, illustrating UNDP’s approach and showcasing the type of services provided to our national partners.

Tasks 

  • Adapt script provided by UNDP’s Recovery team;
  • Create the storyboard;
  • Translate approved script into Spanish, French and Portuguese and submitted to UNDP for approval ( optional)
  • Create a Draft Animatic with voice over and music
  • Develop the animation;
  • Post editing: Integrate comments from UNDP and submit final version.

Expected Outputs, Timeframe and Payment Schedule

The key deliverables will be:

  • 2-3 minute animation Video in English finalized (mov or mp4) in 1080HD or better, with broadcast quality audio mix, and split tracks including a clean video file and separate audio files (wav, aiff, or mp3) for music, voiceover, and sound effects and subtitles

  • The same animation film with Spanish, Portuguese and French subtitles

The production house/individual contractors, “the Consultants”, will produce the video following a clear outline and process, in close collaboration with the UNDP Recovery team:

Outputs

Estimated Duration to complete

Target due date

Review and Approvals

Required

Payment

1. Adapt the script based on an indicative draft from UNDP

1 week

By animatic production date (4 weeks after signature)

Running dialogue between

consultants and UNDP.

 

2. Create the storyboard

1 week

2 weeks after signature of contract

Running dialogue between

consultants and UNDP.

33% of payment

3. Create draft animatic with voice over and music

2 weeks

4 weeks after signature of contract

Running dialogue between

consultants and UNDP.

33% of payment

4. Develop the animation

1 week

5 weeks after signature of contract

UNDP reviews & approves

 

 

5. Post editing

1 week

1 week

UNDP reviews & approves

 

English version+ Versions with subtitles in Spanish, French and Portuguese ready for dissemination

 

-

 

UNDP reviews & approves

34% of payment

 

Deadline for delivery

The above deliverables must be accomplished within six weeks after signing the contract and no later than 31 March 2017.  The contractor must therefore submit an agreed work schedule based on the above time frame. The video will be used in various donor reports and meetings coming up in April 2017 therefore, strict adherence to the final deadline is required.

Institutional arrangements

The bidder can deliver the work from its own site. The bidder will work closely with the UNDP Recovery team throughout the development process and will report to the Head of the Recovery Team, Bureau for Program and Policy Support, UNDP. The company will use the material and directions received by UNDP to proactively provide ideas on the script, storyboard, and illustrations. UNDP will provide inputs and guidance and will review and approve during each stage of the development.  

Qualification Requirements

Prospective bidder is expected to demonstrate the following:

Minimum Requirements for Companies:

  • Quality of samples of prior work (80)

  • Adequate Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan and qualification of key personnel(20)

Language requirement - Must be fluent in English.

Payments will be made based on the agreed financial proposal and released upon submission of an invoice detailing the costs, indicating outputs achieved to be verified and cleared for payment by UNDP.