Procurement Notices

Project Title: Resiliency and Preparedness towards Inclusive Development (RAPID) Programme

Project Description/Background:

The Australian Department of Foreign Affairs and Trade (DFAT) and the United Nations Development Programme (UNDP) assisted Project on “Enabling Regions X and XI to Cope with Climate Change,” or the Project Climate Twin Phoenix, being implemented by the Climate Change Commission (CCC), was developed into a program known as the “Resiliency and Preparedness Towards Inclusive Development (RAPID)” Programme in 2013. It expanded its coverage to include Typhoon Yolanda-affected areas, in addition to the Typhoon Sendong and Typhoon Pablo-affected regions.

The RAPID Program contributes to the achievement of the United Nations Development Assistance Framework (UNDAF) Outcome 4, Adaptive capacities of vulnerable communities and ecosystems are strengthened to be resilient to threats, shocks, disasters and climate change.

The Program aims to strengthen capacity of local government units and communities along the coastline of San Pedro and San Pablo Bay to manage risks from and adapt to the overall impacts of climate change towards resilient and sustainable development. The target LGUs include those located along the coastline of San Pedro and San Pablo Bays, namely: city of Tacloban and municipalities of Palo, Tanauan, Dulag, Tolosa, Mayorga, Mac Arthur, and Abuyog in Leyte, Basey and Marabut in Western Samar, and Lawaan and Balangiga in Eastern Samar - and barangays located therein. Below are the specific outputs expected of the Program:

Output 1. Climate/Disaster risk vulnerability assessment. The disaster risk and climate change vulnerability and natural resource assessments provide the foundation of decision making in addressing climate and disaster risks. The projections, scenarios, modelling, and other outputs of the risk assessments, will contribute to the design and content of succeeding program activities, particularly in mainstreaming disaster risk reduction (DRR) and climate change adaptation (CCA) in local planning processes in Output 4 and in implementing mitigation measures in Output 2.

Output 2. Priority preparedness and mitigation actions. The capacity of target LGUs (city, municipalities and barangays) and communities to respond to disasters depends on the effectiveness of its emergency and early warning systems. Focus will be on establishing and/or strengthening systems and mechanisms to facilitate coordination in disaster preparedness. Systems and protocols for early warning will be developed i.e. LGU-specific and inter-LGU contingency plans; community-based and managed early warning systems; evacuation center design guidelines; and dual-purpose evacuation center.

Output 3. Awareness raising and capacity building. The intention is to enhance awareness and understanding of local governments, communities and other stakeholders of the concepts, practices and linkages of disasters, climate change and development through community learning and development. Awareness and advocacy campaigns will be conducted to make DRR/CCA relevant to community needs, and provide information on practical actions that they can take to reduce risk.

Output 4. Mainstreaming Climate/Disaster Risks in Land Use and Development Plans. Proper land use planning that recognizes risks from hazards, including from climate change, is integral to appropriate recovery and reconstruction and provides the foundation upon which communities are rebuilt along a resilient development pathway. Under this output, coastal zones derived from new storm surge and inundation maps will be incorporated in the land use plans, as well as CCA, DRR and coastal resource management priorities. Activities also include formulation of technical guidelines and methodologies on mainstreaming DRR-CCA into the comprehensive development plans, local development investment programs, and integrating DRR-CCA into the NEDA Board Investment Coordination Committee (ICC) Project Evaluation Guidelines and Project Development and Evaluation Manual.

Output 5. Building resiliency of the poor and vulnerable. The purpose is to develop sustainable livelihoods and improve access to risk sharing/transfer and other financial services and mechanisms for climate and disaster risk management. Safety nets will be designed, particularly in climate-proofing livelihoods. Financial mechanisms and services for risk transfer and risk reduction for households through micro-insurance and social insurance programs will be identified.

Output 6. Knowledge and information sharing. The purpose is to document knowledge, good practices, lessons learned from project initiatives and share them to the public. Localized communication and dissemination of knowledge will empower communities to protect themselves against hazards and the adverse.

In light of these targets by the project, a Senior Technical Advisor (STA) shall be hired to provide technical oversight and ensure the delivery of high-quality Program activities and outputs.  The STA, with the Project Manager, will also ensure the timely and efficient delivery of activities and outputs based on the approved Program’s work and financial plan.   

Scope of Work:

I. Provide technical advice, assistance, guidance and final clearance for all project outputs related to:

1) Climate/Disaster risk and vulnerability assessment of the 12 LGUs

• Multi Hazard Mapping
• Natural Resource Assessment/Accounting
• Improvements to the Climex.db and development of the database in 12 LGUs
• Climate Change Vulnerability Assessment
• Climate and Disaster Risk Mapping

2) Priority disaster mitigating measures

• Community Based Early Warning System
• Integrated Contingency Planning
• Information, Education & Communication Program
• Re-engineering standards demonstrated through the construction of a resilient  inter-LGU multipurpose evacuation center
• Demonstration of Risk Mitigation Option (e.g. Mangrove Plantation in Coastal Areas)

3) Capacity Building Program for LGUs

4) DRR/CCA Mainstreaming into land-use, socio-economic plans and investment programs at national and local levels

• Enhanced CLUP of the 12 LGUs
• Enhanced CDP of the 12 LGUs
• Enhanced CDP Guidelines of DILG
• Enhanced LDIP and AIP of 12 LGUs
• Baywide Coastal Zoning in San Pedro and San Pablo Bays
• DRR/CCA Integrated in Investment PProgramming Processes (ICC Evaluation Guidelines and Project Development and Evaluation Manual) of NEDA

5) Knowledge Management and IEC Materials Development

6) Community Based Disaster Risk Reduction and Management Program in 150 Barangays

II. Provide/recommend appropriate management approach and strategies to hasten the implementation and achievement of Program activities and outputs, taking into account the approved Program timelines.

III. Review and clearTerms of References (TORs) of responsible partners, consultants and sub-contractors of the Program ensuring clarity of tasks, deliverables and timelines.

IV. The STA shall report to the National Program Director (CCC Executive Director) for the RAPID Programme.

V. Perform other duties/functions as may be deemed necessary for project implementation and coordination.

Scope of Price Proposal:

 The financial proposals from possible candidates should be expressed in lump sum amount inclusive of all financial costs related to this engagement (i.e. transportation/travel to and from residence-Manila and/or within Metro Manila, transportation/travel to outside of Metro Manila, supplies & materials, reproduction, communications including internet). 

Schedule of Payments and Expected Outputs/Deliverables:

Institutional Arrangement

The position is Manila-based for accessibility and availability to allow for discussions/reporting on progress of activities as may be required by CCC or UNDP.  The post also requires travel as necessary to Tacloban City as the central project site. The STA shall work closely with the Project Manager of the RAPID Program, and is within the supervision of the Executive Director of the Climate Change Office and a designated Commissioner.

The STA is expected to coordinate with the responsible partners and stakeholders of the project. These include, but are not limited to, NEDA, DILG, HLURB, beneficiary LGUs and ommunities, PAGASA, University of the Philippines, Office of Civil Defense, DRRNet Philippines, UNDP and DFAT.

Duration of Engagement

The STA shall be hired for a total of 120 days spread over nine (9) calendar months.  The project is ending in December 2017, therefore, implementation of activities and delivery of outputs need to be fast tracked.. The STA is expected to start  01 April 2017.

The position is Manila-based for accessibility and availability to allow for discussions/reporting on progress of activities as may be required by CCC or UNDP.  The post also requires travel as necessary to Tacloban City as the central project site. The STA shall work closely with the Project Manager of the RAPID Program, and is within the supervision of the Executive Director of the Climate Change Office and a designated Commissioner.

The STA is expected to coordinate with the responsible partners and stakeholders of the project. These include, but are not limited to, NEDA, DILG, HLURB, beneficiary LGUs and ommunities, PAGASA, University of the Philippines, Office of Civil Defense, DRRNet Philippines, UNDP and DFAT.

Qualifications of Successful Individual Contractor:

Education

• Advanced degree (M.S. or Ph.D.) in urban and regional planning, economics, environmental planning, environmental science, meteorology, climatology or any science-related field;

Work Experience

• At least 10 years of proven track record in project management, especially in the area of DRM/DRR, climate change, environmental planning/studies, risk assessment, land use and physical planning, and/or urban and regional planning;
• Working experiences on climate change and disaster risk reduction issues, particularly on mainstreaming efforts;
• Strong familiarity with environmental laws and regulations, and development and land use/physical planning processes and regulations at the national, subnational and local levels;
• Strong communication skills, including demonstrated written and presentation skills and the capacity to relate to both internal and external constituencies of the project; and
• Demonstrated ability to work well in multidisciplinary teams and manage complex tasks 

Language 

• Fluency in written and spoken English 

 Recommended Presentation of Offer

Applicants are requested to submit/upload in one file the following documents:

1. Duly accomplished Letter of Confirmation of Interest and Availability that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; 

Criteria for Selection of the Best Offer

The offers that will be received shall be evaluated based on the Combined Scoring method – where the qualifications and methodology will be weighted a max of 70%, and combined with the price offer which will be weighted a max of 30%.

Application requirements should be emailed to procurement.ph@undp.org on or before 10 March 2017, Midnight New York, USA.

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.