| Overview : Dear Sir / Madam: We kindly request you to submit your quotation for procuring of furniture for dormitory in Ubari University, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations should be submitted not later than 14th March, 2017 at 17:00 PM (Tunis time) on email: procurement.ly@undp.org with reference number (RFQ/Furniture’s/03-001/2017) Quotations submitted by email must be free from any form of virus or corrupted contents or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the above mentioned goods. Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) | DAP Obari University. | Customs clearance, if needed, shall be done by: | N/A | Exact Address of Delivery Location | Obari University / Female Dormitory House. | Latest Expected Delivery Date and Time | ☒ 30 Days from the receipt of the Purchase Order (PO) | Delivery Schedule | ☒Required | Packing Requirements | Supplier has to ensure that the delivered items are not tempered with and remain intact while receiving the delivery of goods. | Mode of Transport | ☒ AIR ☐ OTHER | ☒ By Road | Preferred Currency of Quotation | ☒United States Dollars – local supplier must have account outside Libya, in order to receive the payment in US$. | Value Added Tax on Price Quotation | ☒ Must be exclusive of VAT and other applicable indirect taxes | After-sales services required | ☒ Warranty for supplied furniture’s for minimum period of 1 year | Deadline for the Submission of Quotation | Sunday, March 142, 2017 at 17:00 PM (Tunis time) | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English ☐ French | Documents to be submitted | ☒ Duly Accomplished Form as provided in Annex 2 (stamped and signed) ☒ Written Self- declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List of other UN ineligibility List ☒ Business Registration of the Firm/Company ☒ Company Profile including brochure of offered products ☒ Quality Certificate of the product. ☒ 2 to 3 years of similar experience of providing office furniture’s and supplies | Period of Validity of Quotes starting the Submission Date | ☒ 90 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ☒ Not permitted | Payment Terms | ☒ 100% upon the delivery and written acceptance of it | Liquidated Damages | Applicable, the supplier has to replace the damaged item or equipment with no additional cost to UNDP. | Evaluation Criteria [check as many as applicable] | ☒ Technical responsiveness/Full compliance to requirements and lowest price ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ Warranty Coverage | UNDP will award to: | ☒ One and only one supplier | Type of Contract to be Signed | ☒ Purchase Order | Conditions for Release of Payment | ☒ Written acceptance of goods/works based on full compliance with RFQ requirements within 30 days of delivery. | Annexes to this RFQ | ☒ Specifications of the Goods/Works Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only) | Mr. Hussam Baggar, Procurement Associate hussam.baggar@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation | 
