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Recruitment Conof International Consulting Firm GEF/LDCF Climate Change Adaptation
Procurement Process :RFP - Request for proposal
Office :UNDP Country Office - GUINEA-BISSAU
Deadline :31-Mar-17
Posted on :07-Mar-17
Development Area :OTHER
Reference Number :36193
Link to Atlas Project :
00100467 - Coastal Communities Resilience to Climate Change
Documents :
RFP_Request for Proposal
Section_4_Submission Form
Overview :

Please find below responses to questions raised during our Pre-Proposal conference.

Question1: The TOR defines the expected duration of the assignment for 20 person weeks. We are not sure how to interpret this number, but we are assuming that, in principle, this means 5 working days per week x 20 weeks = 100 days in total. If this is correct, does this mean that the total sum of expected working days for all of the experts foreseen in the TOR (tallying 8 national and international consultants), together, should not exceed 100 working days? The 20 person weeks is the package of time the company, as group of individuals, is supposed to dedicate to this assignment and not the individuals themselves. It should read company week. So this means that the total time of the 8 consultants can go beyond 20 person weeks, but cannot also be 20 weeks multiply by 8.

Question 2: If the total expected intensity effort is 100 working days to be divided among all eight experts, and if the bidder considers that this is not enough to prepare the required products (given the project’s complexity and the size of the team suggested), would the UNDP Country Office Bissau accept a proposal that considers: (Option A) a more adequate intensity of effort, or (Option B) a lump-sum all-inclusive proposal that does not specify the total number of days? Both options are acceptable

Question 3: In case the bidder considers that the number of experts, profiles and tasks of PPG Team members can be optimized in different ways for achieving the goals, would the UNDP Country Office Bissau accept a proposal that proposes this optimization? We will consider the proposition and if it appears that it is an efficient way for achieving the objectives of this assignment, we will accept it.

Question 4: Given the short time frame for application, it is possible that we may not find suitable national experts on time for composing the team. Given this possible gap in local capacity, will the UNDP Country Office Bissau allow the bidder to hire, one case or another, experts from neighboring countries (say, from Senegal or Cape Verde) in lieu of Bissau-Guinean nationals? Yes

Please find below the questions for clarification that could'nt be answered during the conference:

- Taking into account that we only have 2 weeks to submit the proposal and that we need to find local experts, can the deadline be extended? Yes the deadline can be extended for 5 working days. But we suggest also the requestor to consider experts from neighboring countries such as Senegal, Cabo Verde, Guinea, Gambia, etc….

- 20 person/week for the total effort seems very little compared to what's asked for, can it be increased? The 20 person weeks is the package of time the company, as group of individuals, is supposed to dedicate to this assignment and not the individuals themselves. It should read company week. So this means that the total time of the 8 consultants can go beyond 20 person weeks, but cannot also be 20 weeks multiply by 8.

- Could you provide an estimate of person/week per expert? Please response above. The person week is for the company itself and should read company/week

- Could we have more details about the deliverables? The deliverables are listed at the page 36 of the RFP. The consultants who have GEF development experience know what is expected in term of contents and quality for each of the deliverables. Additionally,  the required templates will be shared with the winning company.

- Is it possible to merge some positions if we have experts that have the relevant skills and experience for both roles? Yes

Thank you,

Umaro Seidi

Procurement Associate

 

 

 

 

Clarification to question raised regarding this RFP

  • Is the proposal being re-advertised? We see different deadlines in the RfP.

Response: No. This is the 1st advertisement.

  • Page 3, it is written “If you have received this RFP through a direct invitation by UNDP, transferring this invitation to another firm requires your written notification to UNDP of such transfer and the name of the company to whom the invitation was forwarded.” Were they shortlisted companies before?

Response: Just send a message to us confirming the you want to transfer the RFP to another company by e-mail including the name of the company.

  • Is the deadline for submission on the 24th of March?

Response: Please consider 24th March as it is the date section of Instruction to Proposers. The other date was initially inserted in the TORs and was not changed by error.

  • Page 35 is very unclear to us, “closing date for applications is the 20th of February 2017”. Also, will the remuneration be on a weekly basis? Why?

Response: Again, closing date is 24th March not February. It was an error. In regards to payment, note that in the submission form you are requested to set your payment terms based on deliverables.

  • Is there any total budget estimate available?

Response: I have no information regarding that and should be not be disclosed.

Thank you,

                                                                     Section 1.  Letter of Invitation

                                                                                                                                                                                     Bissau, March 7, 2017

RFP_01_2017_GNB10_ Contracting of an International Consulting Firm: GEF/LDCF Climate Change Adaptation/UNDP Guinea-Bissau

Dear Sir/Madam:

The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal (RFP) for the above-referenced subject. 

This RFP includes the following documents:

  • Section 1 – This Letter of Invitation
  • Section 2 – Instructions to Proposers (including Data Sheet)
  • Section 3 – Terms of Reference
  • Section 4 – Proposal Submission Form
  • Section 5 – Documents Establishing the Eligibility and Qualifications of the Proposer
  • Section 6 – Technical Proposal Form
  • Section 7 – Financial Proposal Form
  • Section 8 – Form for Proposal Security   [disregard, if not required as per Data Sheet]
  • Section 9 – Form for Performance Security  [disregard, if not required as per Data Sheet]
  • Section 10 – Form for Advanced Payment Guarrantee  [disregard, if not required as per Data Sheet]
  • Section 11 – Contract for Professional Services, including General Terms and Conditions

Your offer, comprising of a Technical and Financial Proposal, in separate sealed envelopes, should be submitted in accordance with Section 2.

You are kindly requested to submit an acknowledgment letter to UNDP to the following address:

United Nations Development Programme 

UN Building Rua Rui Djassi

Attention: Umaro Seidi, Procurement Associate

e-mail: registry.gw@undp.org            

The letter should be received by UNDP no later than  17h00, 10 of March 2017.  The same letter should advise whether your company intends to submit a Proposal. If that is not the case, UNDP would appreciate your indicating the reason, for our records. 

If you have received this RFP through a direct invitation by UNDP, transferring this invitation to another firm requires your written notification to UNDP of such transfer and the name of the company to whom the invitation was forwarded.  

Should you require further clarifications, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this RFP.  

UNDP looks forward to receiving your Proposal and thanks you in advance for your interest in UNDP procurement opportunities.

 

                                                                                                       Yours sincerely,

                                                                              Binta Sanneh, Deputy Resident Representative