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Documents

Overview

Typhoon Yolanda (international name Haiyan), one of the strongest typhoons on record, hit the Visayas (Central Philippines) on 08 November 2013 with a force equivalent to a Category 5 hurricane. Rainfall rates reached 30 mm per hour, wind speeds registered at 315 km/h and storm surge 5-6 meters high hit the coastal areas. Over a 16-hour period, the “super typhoon” swept through six provinces in the Visayas, knocking out power, telecommunications and water supplies. Along the eastern coast of Samar, Eastern Samar and Leyte, extensive damage was caused by powerful storm surge akin to a tsunami. Entire villages were swept away by seawater, which claimed thousands of lives and caused heavy infrastructure damage in highly populated areas.

Official figures from government indicate that 1.1 million homes were destroyed, 16.1 million people were affected, and 4.1 million were displaced. At least 6,300 people have been confirmed dead across all the areas hit by the typhoon.

The United Nations Development Programme (UNDP) has been contributing to the rehabilitation and recovery efforts of Yolanda-affected areas in the Visayas region starting from the immediate emergency response to the early recovery phase, until the transition to longer-term recovery and rehabilitation. In July 2014, the UNDP and the European Union (EU) entered into a contribution agreement to implement Project RECOVERY, a recovery and resilience-building project funded by the EU in the amount of EUR 9,700,000 for a three-year implementation period from July 2014 to July 2017. Refer to the Project Document (Contribution Agreement) for additional details.

The project operates in three (3) UNDP Yolanda Response Hubs covering a total of two (2) cities and (13) municipalities in the provinces of Biliran, Leyte and Eastern Samar (ES). The succeeding map and table provides an overview of the coverage areas of Project RECOVERY.

Guiuan Hub:

• Balangkayan, Eastern Samar

• Giporlos, Eastern Samar

• Guiuan, Eastern Samar

• Hernani, Eastern Samar

• Lawaan, Eastern Samar

• Mercedes, Eastern Samar

• Quinapondan, Eastern Samar

• Salcedo, Eastern Samar

Ormoc Hub:

• Biliran, Biliran

• Cabucgayan, Biliran

• Caibiran, Biliran

• Naval, Biliran

• Ormoc City

Tacloban Hub:

• Palo, Leyte

• Tacloban City

The overall goal of Project RECOVERY is to leave behind national and local governments as well as communities with strengthened capacities in facilitating the timely and sustainable recovery of affected families in the Visayas (Region VIII) devastated by Typhoon Yolanda. This Project will complement and enhance efforts of the government in supporting Typhoon Yolanda-affected communities in transitioning from relief to recovery and development, while building their resilience to future natural disasters. The project seeks to attain this overall goal by working towards four primary results, as follows:

• Infrastructure rebuilt in a disaster-resilient way and to higher standards, including model public buildings constructed as evacuation centers

• Livelihoods in farming and fishing communities restored and sustainable decent jobs created

• Land management issues and shelter construction models addressed to ensure relocation of displaced populations

• Strengthened capacities for local governance disaster response and preparedness, including effective link to national level

The overall objective and expected results will be achieved through the following components and corresponding outputs:

Component 1: Disaster-Resilient Public Infrastructure

• 11 multi-purpose Community Evacuation Centers (CECs) equipped with solar power and water, sanitation and hygiene (WASH) facilities

• 8 man-made coastal infrastructures (including mangroves)

• At least 2 critical public infrastructure built or repaired

• At least 1 cold storage facility established in coastal areas

Component 2: Sustainable Livelihoods

• At least 2,000 persons provided immediate employment through coconut lumber processing

• At least 5,000 small farming households provided with agricultural inputs

• At least 1,500 men and women trained in alternative livelihood skills

• At least 5,000 men and women trained in sustainable agriculture management, organic and integrated farming, natural resource conservation and protection

• At least 5 communities supported in the establishment of agri-based enterprise, includingbeekeeping and related by-products

• At least 300 hectares farmlands devoted for high value crops as pilot in agri-industry development, to include fruit nursery development and fruit processing

• At least 5 women’s organizations provided with microenterprise assistance for the processing of marine/fishery- based products

Component 3: Resettlement of Displaced Populations

• 3 resettlement areas with model disaster-resilient core shelters and community facilities

• 165 disaster-resilient shelters

• 6 Level II water systems

Component 4: Support to Recovery Coordination and to Local Capacities for Disaster Risk Reduction and Management (DRRM)

• 15 local government units (LGUs) provided with comprehensive DRRM capacity building package

• Human resource and operational support provided to the Office of the Presidential Assistant on Rehabilitation and Recovery (OPARR), National Economic and Development Authority (NEDA) and Office of Civil Defense (OCD) in the performance of their recovery/DRRM mandates

SCHEDULE OF PAYMENTS:

• First Tranche - 20%   Upon signing of contract and submission of performance bond;

• Second Tranche – 20%  Upon submission evaluation inception report and issuance of the certificate of acceptance;

• Third Tranche – 10%  Upon presentation of mission evaluation highlights;

• Fourth Tranche – 30%  Upon submission of draft evaluation report and issuance of the certificate of acceptance;

• Fifth Tranche – 20%  Upon submission of final evaluation report, other related documents, and issuance of the certificate of acceptance

EVALUATION PURPOSE:

With the operational closure of Project RECOVERY in July 2017, UNDP will engage a competent service provider to carry out the Project’s terminal evaluation. The activity is a mandatory exercise for all UNDP-implemented projects and is one of the general conditions stipulated in the Contribution Agreement between the EU and UNDP.

The terminal evaluation seeks to assess the overall performance of the Project vis-à-vis its identified targets and objectives. The results, expected to be released by June 2017, will be used by UNDP and EU to enhance programming of future interventions on recovery, rehabilitation and resilience-building of areas/communities affected by disasters. The results can likewise be used as reference by the national/regional agencies and LGUs to guide and sustain the recovery efforts and further improve their response preparedness.

DESCRIPTION OF RESPONSIBILITIES:

The evaluation shall be conducted to assess Project performance vis-à-vis its targets and expected results, and its contribution relative to its overall objective. The exercise will cover the implementation period July 2014 – March 2017. Geographically, it should at least cover the 9 municipalities (i.e., Balangkayan, Guiuan, Hernani, Mercedes, Quinapondan, Saledo, Naval, Cabucgayan and Palo) and 2 cities (i.e., Tacloban and Ormoc), all of which are recipients of multiple high-value projects and activities in any of the four thematic components[1]. Target respondents include key informants from the covered City/Municipal/Barangay LGUs and beneficiaries, NEDA, DTI, OCD, TESDA, DA, PCA, DENR, Chamber of Commerce, EU and UNDP. At the municipality level, the respondents should include the Housing Office, Planning Office, Engineering Office, Social Welfare Office, and Agriculture Office.

Specific objectives of the evaluation include:

• To assess Project RECOVERY performance relative to its objectives and target as stated in the Logical Framework Analysis, Results Framework and M&E Plan documents, and with reference to the project Baseline Study

• To assess the appropriateness of the Project’s overall/per component implementation framework, methodologies and strategies in achieving the set objectives, outputs and results as well as in putting in place models or practices which the government, partners and the communities could adopt in building and achieving physical, economic, social and institutional resilience in their future projects;

• To assess the effectiveness and efficiency in the use of Project resources to meet target outputs and results;

• To analyze factors, including the Project management/operational set-up, and its degree of influence in the achievement or non-achievement of target outputs and results;

• To assess the relevance and effectiveness of the Project’s partnership and other implementation strategies and highlight which among these methodologies and approaches could be sustained or replicated by government agencies, LGUs and communities;

• To determine national and local capacities developed and the level of participation of stakeholders in the achievement of the outputs and results; and,

• To document and draw up lessons learned, good, replicable and/or innovative practices, cross-cutting issues and recommendations on appropriate project strategies to improve future programming on post-disaster rehabilitation and resilience building;

• To put forward some policy and programme recommendations to UNDP as direct implementer of the project

   

  Considering the geographic spread and the number of projects in the coverage areas, the Evaluator would have to map out and plot the sequence of projects to be covered by on-site validation and respondents to be included in key informant interviews and focus group discussions. The Evaluator would likewise have to consider weather conditions and availability of respondents (particularly government officials and remaining Project Team members) in programming field visits and interviews.

EVALUATION APPROACH AND METHODOLOGY

The overall approach and methodology of the terminal evaluation shall be guided by the provisions set forth in the UNDP Handbook on Planning, Monitoring and Evaluating for Development Results and the UNEG Norms and Standards for Evaluation (refer to attached documents).  It should be conducted in accordance with the principles outlined in the UNEG Ethical Guidelines for Evaluation. The Evaluator will be required to sign an Evaluation Consultant Code of Conduct Agreement Form.

The Evaluator is expected to frame the evaluation effort using the core criteria of relevance, effectiveness, efficiency and sustainability and additional criteria appropriateness, coherence, connectedness and gender mainstreaming (i.e., equity, inclusiveness and participation). A rating scale for each criterion and overall Project performance will have to be defined by the Evaluator and must include a description for each rating as basis for interpretation. The list of key evaluation questions and sub-questions, which shall form part of technical proposal of the Evaluator, should be able to draw out the required information for each evaluation objective and classified according to criteria they belong to. The list will have to be finalized with the Project Team and shall be included in the Evaluator’s Inception Report.

The evaluation should employ a combination of both qualitative and quantitative evaluation methods and instruments. The technical proposal of the Evaluator would have to indicate specific activities, data sources, data collection and analysis methods needed to meet the evaluation purpose and objectives. These may include, but not limited to, desk review of Project documents, on-site validation of tangible outputs, key informant interviews and focus group discussions. The Evaluator is expected to follow a participatory and consultative approach ensuring close engagement with the Project Team, implementing partners and direct beneficiaries.

EVALUATION PRODUCTS:

The selected Evaluator will be accountable for producing the following documents:

• Evaluation Inception Report. To be submitted within a week from the official start of engagement (i.e., issuance of Notice to Proceed), outlining the framework of analysis, schedule of activities/tasks/ milestones/deliverables, responsibilities of team members (in the case of an Institutional Contractor), and evaluation matrix.

• PowerPoint Presentation. To be presented three (3) days after end of evaluation mission and will highlight actual coverage of mission, initial findings, additional requirements (if any) and next steps.

• Draft Evaluation Report and PowerPoint Presentation. The document will be circulated to Project stakeholders for review and comments. The draft report may be subjected to several revisions, as needed. An evaluation report audit trail will be required to document sections with comments and

• the corresponding response or actions taken by the Evaluator. The PowerPoint presentation shall contain the highlights of the report.

• Final Evaluation Report and PowerPoint Presentation. The outline of the report should be based on the guidelines provided under Annex 7 (Evaluation Report Template and Quality Standards) of the UNDP PME Handbook. The PowerPoint presentation shall contain the highlights of the report.

   

  The Evaluator is also expected to turn over to UNDP all materials related to the evaluation exercise (i.e., raw and processed data, pictures, list of respondents and written/signed consents).

IMPLEMENTATION ARRANGEMENTS:

The principal responsibility for managing this evaluation resides with the UNDP Country Office through the Resilience and Peace Building Unit (RPBU) and Management Support Unit (MSU). Both Units will facilitate the procurement process for the selection of an IC (i.e., publication of TOR and assessment of proposals), briefing IC on UNDP evaluation norms and standards, review and quality assuring the inception and evaluation reports, and in publishing the findings and management responses at the UNDP Evaluation Resource Center.

The Project Team will provide support, as needed, to RPBU and MSU during the procurement and inception phases. During the evaluation mission, the Team will be responsible for liaising with the IC to provide all the required technical and financial documents, coordinate with implementing partners and beneficiaries, set up stakeholder interviews, and arrange field visits. The Team will likewise assist in distribution of draft reports to stakeholders for their review, consolidation of comments, and in organizing key stakeholders’ meetings for presentation of the salient points of the draft/final reports.

The Consultant will be responsible for implementing all evaluation-related activities and in producing the evaluation products listed in Section E. While the Project Team will provide the information required and support in coordinating with stakeholders, the IC will have to manage its own schedule and logistical arrangements in the conduct of interviews and site visits. The IC must take into consideration changes in weather condition and the availability of target respondents in its work plan.  

Corporate competences

• Commitment to UNDP’s mission, vision and values;
• Sensitivity to cultural, gender, religion, race, nationality and age differences.

Functional competences

• Experience in working in the private sector, or in an outreach position relating with the government and private sector;
• Past experience and effective communication skills for dialoguing with senior level private sector executives;
• Strong initiative and desire to succeed, accountable and willingness to be pro-active in identifying suitable companies for BCtA membership and engaging in appropriate business opportunities;
• Experience and knowledge of the international development sector, e.g. through working at the UN in the private sector engagement and/or development field;
• Existing work experience in the Philippines and with the Philippines-based private sector organizations/companies, donor partners and UN agencies;
• Possess strong intellectual interest in economic development and the role of the private sector in driving poverty reduction; knowledge of private sector – development impact assessment;
• Past international work experience preferred;
• Demonstrated ability to function in a team environment & to deal with complex multi-stakeholder environment.

Education:

• Advanced degree in Development Management, Public Administration, Disaster Risk Reduction and Management, Economics, Social Sciences, Community Development or equivalent work experience

Experience:

• At least eight (8) years of progressively responsible experience in development research, evaluation of development projects, or project management, preferably in areas related to comprehensive early recovery and rehabilitation assistance, infrastructure development, livelihood, resettlement, disaster risk reduction and management, and governance

• Demonstrated strong knowledge and experience in the application of monitoring and evaluation methods for development projects; experience in conducting terminal evaluation, specially UNDP-managed projects, an advantage

 Language:

• Fluency in the English language and proven ability to write high-quality technical reports (Evaluator will be required to provide work samples)

• Familiarity with the Project areas and ability to speak the local languages (i.e., Waray and Visayan) an advantage

Criteria for selection process:

The offer will evaluated based on the Combined Scoring method – where the qualifications will be weighted a max. of 30%, Methodology will be weighted a max. of 40% and combined with the financial offer which will be weighted a max of 30%.

Application requirements:

• Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Application requirements should be emailed to procurement.ph@undp.org and registry.ph@undp.org on or before  04 April 2017.