| Overview : Dear Sir / Madam: We kindly request you to submit your quotation for provision of telecommunication services, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before April 18, 2017 via ☒e-mail or ☒courier mail to the address below: United Nations Development Programme UN House, Diplomatic Square, Block 7A, Mishref (opposite to Gulf University)
P.O. Box 2993 Safat Kuwait 13030
Operator:+965-25308000, Fax: +965-25399357
Attention: Procurement Unit
procurement.kw@undp.org Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 2 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP)/ | ☒ Within 5 calendar days after signing of Contract | Delivery Terms INCOTERMS 2010 | ☒ DDP, Kuwait | Inspection upon delivery | Will be performed by UNDP Authorized person | Technical Support requirements | Required - 24x7x365 | Exact Address/es of Delivery Location/s (identify all, if multiple) | UN House, Diplomatic Square, Block 7A, Mishref (opposite to Gulf University)
P.O. Box 2993 Safat Kuwait 13030 | Preferred Currency of Quotation[1] | ☒ Local Currency : Kuwaiti Dinars | Deadline for the Submission of Quotation | COB, Tuesday, April 18, 2017 and 16:00 local time | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English ☐ French ☐ Spanish ☒ Kuwait language | Documents to be submitted[2] | ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; ☒ Certificate of Registration of the business by relevant state authority; ☒ Proof of Authorization to operate in the Country (submit copies of applicable licenses); ☒ Statement of Satisfactory Performance or letters from the Top 3 (three) Clients with contact details for reference check ☒ Information on your company/Company profile (date of operation, information on your company central office, total number of staff, and possibility for quick support from your company central office on when-needed emergency basis) ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List | Period of Validity of Quotes starting the Submission Date | ☐ 60 days ☐ 90 days ☒ 120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ☒ Not permitted | Payment Terms[3] | ☒ 100% within 30 days upon UNDP’s acceptance of the goods/services delivered as specified and receipt of invoice | Liquidated Damages | ☒ Liquidated Damages refers to the amount which the Contractor must pay UNDP for the damages caused to UNDP resulting from the Contractor’s breach of its obligations as per Contract. For the present tender the liquidated damages is determined as 0.5% of contract value for every day of delay, up to a maximum duration of 5 calendar days. Thereafter, the contract may be terminated | Evaluation Criteria | ☒ Technical responsiveness/Full compliance to requirements and lowest price[4] ☒ Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ When assessing tenders, Purchaser will determine for each application assessed value, by correcting any arithmetic errors with the following rules:
(A) for mismatch between the unit and the total price of the position is obtained by multiplying the price per unit at the amount stated by the unit price prevails;
(B) with discrepancy between the amount specified in figures and words, the amount stated in words prevailed, except in cases described in subparagraph (a) above;
(C) if the provider refuses to accept the correction, his tender will be rejected. | UNDP will award to: | One and only one supplier | Type of Contract to be Signed | ☒ Purchase Order ☒ Long-Term Agreement[5] | Special conditions of Contract | ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 5 calendar days ☒ Prices should be fixed and are not allowed for any price adjustments during contract implementation | Conditions for Release of Payment | ☒ Written Acceptance of Goods based on full compliance with RFQ/TOR requirements | Annexes to this RFQ[6] | ☒ Technical Specifications (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only)[7] | Procurement Unit, UNDP Kuwait procurement.kw@undp.org Bidders requesting clarification on any of the items, technical requirements or conditions stipulated in the present solicitation document shall communicate in writing to the indicated above e-mail. The deadline for any clarification request till 17 April 2017 Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. Sincerely yours, Anas Qarman Operations Manager UNDP April 9, 2017 [1] Local vendors must comply with any applicable laws regarding doing business in other currencies. Conversion of currency into the UNDP preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of UNDP’s issuance of Purchase Order. [2] First 2 items in this list are mandatory for the supply of imported goods [3] UNDP preference is not to pay advanced amount upon signing of contract. If vendor strictly requires advanced payment, it will be limited only up to 20% of the total price quoted. For any higher percentage, or advanced payment of $30,000 or higher, UNDP shall require the vendor to submit a bank guarantee or bank checque payable to UNDP, in the same amount as the advanced payment made by UNDP to the vendor. [4] UNDP reserves the right not to award the contract to the lowest priced offer, if the second lowest price among the responsive offer is found to be significantly more superior, and the price is higher than the lowest priced compliant offer by not more than 10%, and the budget can sufficiently cover the price difference. The term “more superior” as used in this provision shall refer to offers that have exceeded the pre-determined requirements established in the specifications. [5] Minimum of one (1) year period and may be extended up to a maximum of three (3) years subject to satisfactory performance evaluation [6] Where the information is available in the web, a URL for the information may simply be provided. [7] This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received. |
