Procurement Notices

1. PROJECT DESCRIPTION

Papua New Guinea (PNG) has one of the most significant areas of largely-intact tropical forest in the world, although these forests appear to be facing acute and imminent threats. The Papua New Guinea Forest Authority (PNGFA) estimates that approximately 80 per cent of the total area of the country is covered by natural forests, of which 60 per cent are considered intact forests.

Approximately 10 per cent of global greenhouse gas (GHG) emissions are caused by land-use change and, in particular, the destruction of tropical forests. Slowing deforestation and forest degradation are a likely cost effective way of reducing carbon emissions compared to other mitigation strategies, such as curbing emissions from power stations. Since 2005, PNG has been at the forefront of intergovernmental negotiations under the United Nations Framework Convention on Climate Change (UNFCCC) to develop an international mechanism to compensate developing countries for reducing emissions from deforestation and forest degradation (REDD+). To be eligible to receive results-based finance for REDD+ results-based actions under the UNFCCC, PNG will have to develop the following elements:

• A National Strategy or Action Plan;
• A national forest reference emission level and/or forest reference level;
• A robust and transparent national forest monitoring system for the monitoring and reporting of the REDD + activities;
• A system for providing information on how environmental, governance and social safeguards are addressed and respected throughout the implementation of REDD+ activities while respecting sovereignty.

The Government of Papua New Guinea (GoPNG) is receiving international support from a number of bilateral and multilateral sources to prepare the country for implementing REDD+ under the UNFCCC, including through readiness support from the World Bank’s Forest Carbon Partnership Facility (FCPF). FCPF REDD+ Readiness Project is working closely with the GoPNG’s Climate Change and Development Authority (CCDA), the agency in PNG responsible for coordination of all climate change activities including the implementation of REDD+. To support the smooth implementation of REDD+ in PNG there is a need to raise public awareness about the importance of forests and the need for REDD+ as part of the solution to addressing Climate Change.

In this regard, FCPF REDD+ Readiness project is seeking a qualified media outlet to produce a short documentary film to help raise public awareness about climate change and key issues relating to reducing emissions from deforestation and forest degradation in PNG.

1. SCOPE OF WORK

The objective of this assignment is to produce a short documentary film (approximately 7 minutes in duration) that will contribute to raising public awareness about climate change and efforts to reduce emissions from deforestation and forest degradation in PNG.

The documentary will focus on presenting, through a human-interest story format, real case study example/s that highlight the impacts of deforestation and forest degradation on forest-dependent communities in PNG.

The case study examples must be approved by CCDA and FCPF REDD+ Readiness Project prior to filming and should highlight the impact of the main drivers of deforestation and forest degradation in PNG as outlined in PNG’s National REDD+ Strategy. Case study examples will be taken from the provinces of West Sepik and East New Britain.

The Contractor will work closely with the designated CCDA focal point and the FCPF REDD+ Readiness project management unit’s communications officer to better understand the project objectives and to ensure that the products will be delivered within the agreed timeline and an agreed quality.

In particular, the Contractor will perform the following duties:

1. Refine and present a methodology for implementing the assignment.

1. This should include a detailed financial overview, pre-production, production and post-production schedule for filming and distribution plan.

1. Conduct a scouting mission in the provinces of West New Britain and East New Britain.

1. Undertake an initial scoping mission under the guidance of CCDA and FCPF to West Sepik and East New Britain. Visits to potential case study sites should be approved by CCDA and FCPF  may include areas impacted by commercial agriculture, commercial logging and family agriculture.
2. Submit a mission report outlining findings of the mission and recommendations of case study examples for final approval by CCDA and FCPF. (This includes summary of the collection of raw footage and profiling of potential candidates to feature in documentary.)

1. Submit the final concept of the documentary for approval.

1. Final concept to be approved by CCDA and FCPF REDD+ Readiness Project prior to production of documentary.
2. Feedback and comments from review by CCDA and FCPF to be incorporated into final version.

1. Submit the final script of the documentary for approval.
   1. Final script to be approved by CCDA and FCPF following shoot schedule of documentary.
   2. Feedback and comments from review by CCDA and FCPF to be incorporated into final version.

1. Provide first cut of the documentary on DVDs and/or on an electronic USB storage device for review by CCDA and FCPF.

1. First cut to be approved by CCDA and FCPF.
2. Feedback and comments from review by CCDA and FCPF to be incorporated into final version.

1. Produce a short/promotional version (trailer) of the documentary approximately 1 minute in duration.

1. Documentary trailer should be provided in two formats appropriate for use on television and online platforms (Facebook and Youtube)
2. The short version (F.) and the final documentary (G.)  must follow these technical specifications:
   • MP4 video format with H264 format and AAC audio.
   • Optimal audience attention span on Facebook:
     • 120 seconds max, ideally 60- 90 seconds
     • Maximum allowable file size 512 MB
     • Optimal aspect ratio: 1280x1024px (max ratio 1:3-3:1)  
   • Subtitles & captions for ALL speakers (even in English) for short version: Calibri, PT Sans or Myriad Pro, at least font size 12
   • Captions: Please add only a short sentence per video frame.
   • Instead of a whole paragraph of captions per frame, please add additional frames to prevent the viewer from feeling overwhelmed by text.
   • Font color for caption and sub titles: white
   • Add a 50% translucent gray text box layer underneath the text layer for additional ease in reading captions and subtitles.
   • All ‘talent’ must have their full name, relevant position/title and organization captioned
   • CCDE and UNDP logos and other logos and corporate information to feature in last frames as required

1. Provide final documentary (approximately 7 minutes long) on DVD and/or on an electronic USB storage device.

1. Documentary trailer should be provided in two formats appropriate for use on television and on online platforms (Facebook and Youtube). .
2. The final documentary must follow these technical specifications:
   • MP4 video format with H264 format and AAC audio.
   • Captions in this format: Calibri, PT Sans or Myriad Pro, at least font size 12
   • Captions: Please add only a short sentence per video frame.
   • Instead of a whole paragraph of captions per frame, please add additional frames to prevent the viewer from feeling overwhelmed by text.
   • Font color for caption and sub titles: white
   • Add a 50% translucent gray text box layer underneath the text layer for additional ease in reading captions and subtitles.
   • All ‘talent’ must have their full name, relevant position/title and organization captioned
   • CCDE and UNDP logos and other logos and corporate information to feature in last frames as required

1. Provide CCDA and FCPF with 10 copies each of the final films (long and short versions) on DVDs and/or on an electronic USB storage device.
2. Provide CCDA and FCPF will a full transcript of the long documentary
3. Provide 30 high resolution images from the film (10 MB each)  on the DVDs (H.) with FCPF to choose the most suitable images) and provide the following caption information for each, saved in the image’s metadata:
   1. Date + Location + Description + ©

Example:  15 March 2016 - Jalabad - Afghanistan -  Doctor looks through his microscope. 80% of Afghanistan’s malaria cases are in the east, which has more mosquitoes due to the humidity. The Afghan Ministry of Public Health, UNDP and the Global Fund are distributing 2.7 million bed nets and equipping 14,500 clinics with rapid diagnostic test kits and anti-malaria drugs. ©UNDP Afghanistan/Omer Sadaat
 

1. Support promotion and distribution of the documentary film.

1. This includes TV distribution by way of shortened 30secs to 1 minute versions for (online and TV) covering a duration of at least 2-3 weeks in prime time spots leading up to eventual screening of the full documentary.
2. This includes design and printing of a basic wall poster (x 6 copies, approx. 27” x 40”) with feature photo, headline, quote, logos, contact details and other information as required by CCDA and FCPF