| Overview : The United Nations Development Programme hereby invites you to submit a Bid to this Invitation to Bid (ITB) for the above-referenced subject. This ITB includes the following documents: Section 1: This Letter of Invitation
Section 2: Instructions to Bidders (including Data Sheet)
Section 3: Schedule of Requirements and Technical Specifications
Section 4: Bid Submission Form
Section 5: Documents Establishing the Eligibility and Qualifications of the Bidder
Section 6: Technical Bid Form
Section 7: Price Schedule Form
Section 8: Form for Bid Security
Section 9: Form for Performance Security
Section 10: Form for Advanced Payment Guarantee
Section 11: Contract to be Signed, including General Terms and Conditions
Annex I: General Conditions of Contract
Annex II: Special Conditions of Contract
Annex III: Scope of Works
Annex IV: Preliminary Concept Drawings and Site information reports
Annex V Excel Price Schedule
Annex VI: Safety, Health and Welfare on Construction Sites – Manual Your offer, comprising of a Technical Bid and Price Schedule, in separate sealed envelopes/files, should be submitted in accordance with Section 2, and be received before 17.00 16th August 2017 Copenhagen Local Time (CET). Bidders are requested to make use of Excel Price Schedule in Annex V, when submitting their price schedules in response to this Bid. Bidders shall note that additional Autocad file is available upon request. A pre-bid meeting will take place as per the following schedule: Pre-bid meeting Date & Time and Location: Visits to the sites can be arranged for those bidders who would like to conduct site visits. Kindly contact the UNDP focal point person at least 48 hours in advance of their planned visit. A pre-bid meeting is scheduled for: Date: 2nd August 2017
Time: 10.00 AM.
Venue: Ministry of Health – Global Fund PMU Conference Room
Ndeke House – Lusaka Site visit info: It is important that bidders familiarize themselves with the needs of the stores. Bidders are encouraged to participate in this meeting while it is not mandatory; visits at the sites are not encouraged at this stage of the tender process as this is only relevant at the stage of contracting in view of the prefab nature of the stores. IMPORTANT
In order to ensure site access at the time of planned bidder’s visit, bidders shall notify the following UNDP/MoH/MSL appointed focal points, at least 48 hours in advance, of their planned visit. charles.mbewe@undp.org
maelo.mwiinga@undp.org
dick.kampamba@undp.org Any clarification or changes to the bid solicitation resulting from the site visits will be included as an amendment to the bid solicitation. The pre-bid meeting minutes, and any further enquiries received on or before the deadline stated in the ITB, will be documented and posted on the designated UNDP website. No inquiries will be accepted after 5 working days prior to the deadline for submission of bids stated in the ITB. You are kindly requested to submit a communication to UNDP on the following e-mail addresses advising whether your company intends to submit a bid. If that is not the case, UNDP would appreciate your indicating the reason for our records, by emailing to: jacqueline.pontre@undp.org; diego.zapatero@undp.org and charles.mbewa@undp.org. Should you require any clarification, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this ITB. This letter is not to be construed in any way as an offer to contract with your company. UNDP looks forward to receiving your Bid and thanks you in advance for your interest in UNDP procurement opportunities.
Yours sincerely,
Alfonso Buxens, GF HIST PSM Procurement Advisor NOTE: Update on 25th July: Clarification no.1 posted. NOTE: Update on 31st January. Amendment I to original ITB posted. NOTE: Update on 31st January. Amendment II to original ITB posted. NOTE: Update on 8th August. Pre bid Meeting Minutes posted. | 
