Procurement Notices

1.      Organizational Context

Under the guidance and supervision of the UNMM Admin/Finance Officer or his/her designated, the Driver provides timely and diligent driving support to UNMM operations in terms of driving duties and vehicle care. The Driver promotes a client, quality and results-oriented approach.

The Driver is integrated in the UNMM Monitoring Teams operating at the border crossing points.

2.      Functions / Key Results Expected

Under the overall supervision of the Admin/Finance Officer, the incumbent will perform the following duties:

• Ensure driving duties on official trips in and outside of the city as directed by the supervisor and in accordance with the security and transportation procedures of the UN/UNDP, ensuring safe and timely arrival of staff to the duty station/destinations and back as required, in compliance with national traffic rules and regulations at all times;
• Remain flexible for traveling to outside of the city and beyond regular working hours if required, including overnights away from the duty station;
• Ensure full compliance with UN security requirements for the passengers and the vehicle during all trips regardless of the location, destination and distance of travel;

Ensure maintenance and keeping of the vehicle functionality at all times, focusing on achievement of the following results:

• Ensure proper maintenance of the vehicle, cleanliness and regular checking of the vehicle parts, as described on the driver’s checklist;
• Ensure that manufacturer’s maintenance schedule is adhered to;
• Maintain the vehicle logbook properly filled out with fleet information as well as invoices for fuel and vehicle maintenance, making sure it is signed by the authorizing officer;
• Ensure day-to-day maintenance of the assigned vehicle; check oil, water, battery, brakes, tires, etc.; perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean and ready for use;
• Report immediately to direct supervisor any accidents, mechanical failure occurring during any trip;
• Keep records on the use of vehicle, daily mileage, gas consumption, oil changes, greasing, etc.;
• Use radio communication and carry out tasks as directed by the supervisor and remain vigilant and professional all the time;

• Provide other logistical and basic administrative support including but not limited to the distribution of office correspondences, assist in minor office procurements and hotel reservations for incoming/transit staff.

Perform any other relevant duties as required.

3.      Impact of Results:

Smooth and timely provision of safe transport services and facilitation of the successful implementation of the office activities.

4.      Recruitment Qualifications:

Education:

• High School graduate. Valid Driving license in Turkey (Type B).

Experience:

• Minimum 2 year’s working experience with UN agencies a driver; safe driving record print-out taken from e-devlet; knowledge of driving rules and regulations and skills in minor vehicle repair.
• Experience in driving various types of vehicles including Armored vehicles;
• Proficiency in completing routing documents, forms, logs and etc.

Language Requirements:

Good Knowledge of English and Turkish is requirement.

5.      Competencies:

• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Teamwork: Good Interpersonal skills, ability to work in a multi-ethnic environment with sensitivity and respect for diversity;
• Willing to work on shifts including some nights, weekends and official holiday duty;
• Pleasant personality, clean and well groomed;
• Demonstrate excellent knowledge of driving rules and regulations and skills in minor vehicle repair;
• Demonstrate excellent knowledge of security issues and time management;
• Consistently approach work with energy and a positive, constructive attitude;Remain calm, in control and good humored even under pressure.

6.      Duration and Deliverables:  

The assignment will start in October 2017 and be completed in December 2017. The table below outlines the number of working days that are allocated to the Adult education Expert to carry out the assignment.

Please note that in order to fulfill required tasks for the development of deliverables as defined and listed in the table above, the estimated number of days to be invested are provided in the table below. The payment for each deliverable will be made on the basis of the actual number of days invested for that respective   deliverable; however, the overall number of days to be invested for all deliverables cannot exceed 70 days throughout the contract validity. The amount paid shall be gross and inclusive of all associated costs such as social security, pension and income tax.

7.      Institutional Arrangement

UNMM will provide vehicle for the work of the IC. The IC will be responsible for reporting to the UNMM Admin/Finance Officer with UNMM, and will work in close coordination and collaboration with UNMM Monitoring Teams. Approvals will be required for the deliverables from UNDP upon submission of the deliverables listed in Section 4.  

8.      Place of Work and Guidance for Price Proposal

The place of work will be Gaziantep, with regular travels to Bab Al Hawa (Hatay) and Bab AL Salam (Kilis) for monitoring operations at the borders.

In case of need of travels in line with this ToR, the respective travels of the consultant may either be;

§  Arranged and covered by UNDP CO from the respective project budget without making any reimbursements to the IC or;

§  Reimbursed to the consultant upon the submission of the receipts/invoices of the expenses by the consultant and approval of the UNDP. The reimbursement of each cost item subject to following constraints/conditions provided in below table;

§  Covered by the combination of the above options

The following guidance on travel compensation is provided per UNDP practice.

9.      Payments: 

The amount paid to the consultant shall be gross and inclusive of all associated costs such as social security, pension and income tax etc.

Payments will be made within 30 days upon acceptance and approval of the corresponding deliverable by UNDP on the basis of actual number of days invested in that respective deliverable and the pertaining Certification of Payment document signed by the expert and approved by the responsible UNMM Admin/Finance Officer with UNMM. The total amount of payment to be effected to the Consultant within the scope of this contract cannot exceed 70 days. 

If the deliverables are not produced and delivered by the consultant to the satisfaction of UNDP as approved by the responsible UNMM Admin/Finance Officer with UNMM, no payment will be made even if the consultant has invested working/days to produce and deliver.

Tax Obligations: The IC is solely responsible for all taxation or other assessments on any income derived from UNDP. UNDP will not make any withholding from payments for the purposes of income tax. UNDP is exempt from any liabilities regarding taxation and will not reimburse any such taxation to the IC.