| Overview : REQUEST FOR QUOTATION (RFQ) | DATE: November 28, 2017 | REFERENCE: UNDP/RFQ/049/2017/PREP SUPPLY OF BIOMASS BRIQUETTES & FUEL-EFFICIENT STOVES |
Dear Vendor We kindly request you to submit your quotation for SUPPLY OF BIOMASS BRIQUETTES & FUEL-EFFICIENT STOVES as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 3. Quotations may be submitted on or before December 6, 2017 via (choose appropriate box) ☒e-mail, ☒courier mail or ☐facsimile to the address below: United Nations Development Programme UNDP Somalia
Mogadishu International Airport (MIA)
Mogadishu, Somalia
REFERENCE: UNDP/RFQ/049/2017/PREP SUPPLY OF BIOMASS BRIQUETTES & FUEL-EFFICIENT STOVES ATT: Procurement specialist bids.so@undp.org Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 2 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) | ☐FCA ☐CPT ☐CIP ☒DAP KUEHNE & NAGEL WAREHOUSE NAIROBI ☐Other | Customs clearance, if needed, shall be done by: | UNDP SOMALIA | Exact Address/es of Delivery Location/s (identify all, if multiple) | ☒ Kuehne + Nagel Warehouse Ltd.
Sunflag industrial park
Off Mombasa Road
P.O Box 69979
Nairobi 00400
Kenya
Phone: +254 (20) 827411/6600000
Cell: +254(723) 427536
Fax +254 (20) 827417/827659
Contact Person: Ruben Omondi
ruben.omondi@kuehne-nagel.com | UNDP Preferred Freight Forwarder, if any | N/A | Distribution of shipping documents | N/A | Latest Expected Delivery Date and Time | ☒ 14 days from the issuance of the Purchase Order (PO) ☐ As per Delivery Schedule attached | Delivery Schedule | ☒Required ☐Not Required | Packing Requirements | ☒Not Required | Mode of Transport | ☐ AIR | ☒LAND | ☐SEA | ☐OTHER | Preferred Currency of Quotation | ☐United States Dollars ☐Euro ☒Local Currency: KES | Value Added Tax on Price Quotation | ☐ Must be inclusive of VAT and other applicable indirect taxes ☒ Must be exclusive of VAT and other applicable indirect taxes | After-sales services required | ☒Warranty on Parts and Labor for minimum period of 1 year for the stoves ☐Technical Support ☐ Others | Deadline for the Submission of Quotation | Wednesday, December 06, 2017 at 12:00pm Somalia time. | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English ☐ French ☐ Spanish ☐ Others | Documents to be submitted | ☒ Duly Accomplished Form as provided in Annex 3, and in accordance with the list of requirements in Annex 2; ☒ Evidence of experience at least 2 years; ☒ Proof of satisfactory performance from past clients at least 3; ☐ A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users; ☐ Confirmation that licenses of this nature have been obtained in the past and an expectation of obtaining all the necessary licenses should the quotation be selected; ☐ Quality Certificates (ISO, etc.); ☒ Latest Business Registration Certificate; ☐ Latest Internal Revenue Certificate / Tax Clearance; ☒ Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer); ☐ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☒ Evidence/Certification of Environmental Sustainability (“Green” Standards) of the Company or the Product being supplied; ☐ Complete documentation, information and declaration of any goods classified or may be classified as “Dangerous Goods”. ☐ Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier); ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☒ Others: Please provide details on the number of women employed in the company and in what capacity. | Period of Validity of Quotes starting the Submission Date | ☐ 60 days ☐ 90 days ☒ 120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ☒ Not permitted ☐ Permitted | Payment Terms | ☒ Within 30 days upon invoice and payment certification. ☐ Others | Liquidated Damages | N/A | Evaluation Criteria | ☒ Technical responsiveness/Full compliance to requirements and lowest price Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ Earliest Delivery / Shortest Lead Time☐ Others | UNDP will award to: | ☒ One and only one supplier ☐ One or more Supplier, depending on the following factors: 1.Price 2. Delivery lead time. 3.Compliance with technical specifications | Type of Contract to be Signed | ☒ Purchase Order ☐ Long-Term Agreement ☐ Other Type/s of Contracts | Special conditions of Contract | ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 21 days ☐ Others | Conditions for Release of Payment | ☒ Passing Inspection ☐ Complete Installation ☐ Passing all Testing ☐ Completion of Training on Operation and Maintenance ☒ Approved payment certification. | Annexes to this RFQ | ☒ Specifications (Annex 1) ☒ Form for Submission of Quotation (Annex 2 ☒ General Terms and Conditions / Special Conditions (Annex 3) ☐ Others Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only) | asha.shidane@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml . UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. |
