Context of the Requirement | NIM Audit for UNDP Fiji MCO |
Implementing Partner of UNDP | Refer list as per Part E of Attachment 2 and on page 6 of ToR |
Brief Description of the Required Services[1] | Audit Services |
List and Description of Expected Outputs to be Delivered | - Week of 22 Jan Meeting with UNDP and securing needed documents from UNDP Pacific Office before travelling in country
- Week of 29 Jan – Auditors travel projects in Solomon Islands, FSM, Kiribati, Nauru, Palau, Tonga, Tuvalu and Vanuatu
- 9 – 16th March 2018 – draft reports submitted to UNDP, for management response
- 23 March 2018 – Management responses sent to auditors for finalizing reports
- 4 April 2018 – Final audit report received from Auditors.
Final Audit Report to be in pdf/word format so it can be easily copied and loaded into CARDS |
Person to Supervise the Work/Performance of the Service Provider | Asenaca Ravuvu – IRMU Team Leader |
Frequency of Reporting | As and when required |
Progress Reporting Requirements | As and when required |
Location of work | Field Work in Solomon Islands, FSM, Palau, Kiribati, Nauru, Tonga, Tuvalu, Vanuatu and Fiji. |
Expected duration of work | 3 months (29th Jan -30 April 2018) |
Target start date | 29th January, 2018 |
Latest completion date | 3 April, 2018 |
Travels Expected | Please provide detail travel dates including cost and days to spend in country as part of your financial proposal. |
Special Security Requirements | ☒ Comprehensive Travel Insurance |
Facilities to be Provided by UNDP (i.e., must be excluded from Price Proposal) | ☒ Office space and facilities |
Implementation Schedule indicating breakdown and timing of activities/sub-activities | ☒ Required |
Names and curriculum vitae of individuals who will be involved in completing the services | ☒ Required |
Currency of Proposal | ☒ Local Currency (FJD) |
Value Added Tax on Price Proposal[2] | ☒ must be inclusive of VAT and other applicable indirect taxes |
Validity Period of Proposals (Counting for the last day of submission of quotes) | ☒ 120 days In exceptional circumstances, UNDP may request the Proposer to extend the validity of the Proposal beyond what has been initially indicated in this RFP. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Proposal. |
Partial Quotes | ☒ Not permitted |
Payment Terms[3] | Outputs | Percentage | Timing | Condition for Payment Release | Draft Assessment Report (separate Assessment report for 4 projects in Solomon Islands,2 projects in Fiji,1 Project in Tonga,2 project in Vanuatu,1 project in Nauru, 2 projects in Tuvalu ,2 projects in Kiribati, 1 Project in Palau and 1 project in FSM | 60% | | Within thirty (30) days from the date of meeting the following conditions: - UNDP’s written acceptance (i.e., not mere receipt) of the quality of the outputs; and
- Receipt of invoice from the Service Provider.
| Final Assessment Report (separate Assessment report for in Solomon Islands, FSM, Palau Kiribati, Nauru, Tonga, Tuvalu, Vanuatu and Fiji | 40% | |
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Person(s) to review/inspect/ approve outputs/completed services and authorize the disbursement of payment | Asenaca Ravuvu – IRMU Team Leader |
Type of Contract to be Signed | ☒ Contract for Professional Services |
Criteria for Contract Award | ☒ Highest Combined Score (based on the 70% technical offer and 30% price weight distribution) ☒ Full acceptance of the UNDP Contract General Terms and Conditions (GTC). This is a mandatory criteria and cannot be deleted regardless of the nature of services required. Non acceptance of the GTC may be grounds for the rejection of the Proposal. |
Criteria for the Assessment of Proposal | Technical Proposal (70%) a) Proven experience in similar assignments (30 points); - (eg. Past audit experience on development programmes) b) The qualifications, competence and experience of the personnel proposed for the assignment for a total of (20 points); and - Atleast BA in accounting and financial management or similar discipline - At least 3 years of experience in similar audit field - Good Analytical skills - Demonstrated multi-tasking and efficiency - c) The approach in implementing the tasks described in the audit schedule of requirements (15 points). d) The schedule of the audit engagement, assessed in terms of its responsiveness to the schedule requirements of UNDP (5 points) - Ability to meet the deadlines Financial Proposal (30%) To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP. |
UNDP will award the contract to: | ☒ One and only one Service Provider |
Annexes to this RFP[4] | ☒ Form for Submission of Proposal (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3)[5] ☒ Detailed TOR (Annex 4) |
Contact Person for Inquiries (Written inquiries only)[6] | Vimal Pillay Procurement Associate procurement.fj@undp.org Deadline for submitting requests for clarifications/ questions is 4 days before the submission date. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Due Date | 4th January ,2018 by 5pm (Fiji time) |
