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1765 Consultant - assessment of project proposals and counseling support (LTA)
Procurement Process :Other
Office :UNDP - SERBIA
Deadline :08-Feb-18
Posted on :25-Jan-18
Development Area :CONSULTANTSCONSULTANTS
Reference Number :43766
Link to Atlas Project :
00087660 - Climate Smart Urban Development
Documents :
Proc Notice _Gnrl Condts
Overview :

Purpose

To assess proposals under the Public calls for project ideas within Open Data Challenge and Public calls for project ideas and Advanced project concepts within Innovation Challenge and provide counselling services to selected applicants during the project incubation/conceptualization phase.

Objective

To support UNDP and the Ministry of Environmental Protection in implementation of the Climate Smart Urban Development Challenge project.

Background Information

The United Nations Development Programme (UNDP), acting as an implementing agency of the Global Environment Facility (GEF), is supporting the Ministry of Environmental Protection (MoEP) to implement the five-year “Climate Smart Urban Development” Challenge project, jointly financed by the GEF, MoEP and municipalities. The objective of the project is to promote climate-smart urban development.

The project will assist participating municipalities to mainstream ICT into city management systems, putting in place digital inventories and tools to gather data and monitor actions. Open Data Challenge is a public call for proposing innovative and cost-efficient ideas/solutions for simple and user-friendly public access to city/municipal climate change-related data, and for improving the management of this data. Open Data Challenge will be implemented through the following stages: application (by 28 February 2018), awarding the best ideas (by April 2018), incubation, developing and testing local greenhouse gas inventory (April-October 2018), assessment and awarding cities and municipalities which have demonstrated best progress and performance in launching and implementing local greenhouse gas inventory software and pilots (November -December 2018).

The project will also establish a Challenge Programme as an innovative mechanism to source solutions for low-carbon activities, and will subsequently support the implementation of activities identified under the Programme. Innovation Challenge is a public call for proposing innovative and cost-effective ideas for reduction of greenhouse gases (GHG) emission created by public services and facilities, while simultaneously providing social, economic and environmental benefits for the community and its citizens. Additional call for individuals was open on 15 December 2018. Main phases of the Innovation Challenge are: application (by 31 January 2018), assessment and awarding the best ideas (by 15 March 2018), additional call for advanced project concepts (March – May 2018), conceptualization (March – September 2018), co-financing grant call (October -December 2018), implementation of co-financed projects, including site visits(January 2019 – December 2020), monitoring and  reporting (January – December 2021), awarding the teams that have demonstrated the best progress and performance in implementing the project (December 2021). Innovation Challenge is focused on areas such as sustainable urban planning, sustainable energy production (including energy efficiency and utilization of renewable energy resources), waste management in terms of reduced GHG emissions, intelligent electricity networks, energy efficient public lightning, sustainable transport, construction of sustainable ventilation and heating systems, sustainable infrastructure in agriculture and alike.

Description of Responsibilities

Scope of work

Consultant will assess the project ideas based on predefined criteria and provide counseling services to selected applicants.

The objective of the assignment is to support the CSUD project management team in the selection of the best and most appropriate applications (project ideas) to the Open Data Call and Innovation Challenge Calls and to provide technical assistance and counseling support to awarded proposals during incubation phase, during which the project ideas have to evolve into concrete projects.

Under the supervision of the Climate Change Portfolio Manager, the Consultants will undertake one or more of the following tasks:

Task 1 – Assessment of project ideas/concepts in accordance with the evaluation criteria

The Consultant shall review and assess the received applications based on defined specific set of criteria.

Applicants should submit the following documents:

  • Application form, based on a defined template, including budget proposal,

  • Supporting documentation, depending on the type of stakeholders and details in the application form.

Under the Open Data Challenge, all received project ideas will be assessed. Under the Innovation Challenge, the assessment will be undertaken for: 1. applications received under the Innovation Challenge Call for project ideas, and 2. applications received under the Innovation Challenge Call for advanced project concepts.

The consultant shall review, asses and grade the applications (project ideas and advanced project concepts) based on specific set of criteria published on the projects’ website. The assessment will cover the five evaluation criteria:

  • The Challenge (extent to which the proposed project addresses the challenge)
  • Project management
  • Innovativeness criteria: degree of innovation, impact and risks
  • Impact
  • Project Budget: feasibility and explanation of costs, matching funds availability and financial capacity of applicants.

For the concrete list of criteria, please refer to the relevant Application forms and set of Evaluation criteria available at: http://inovacije.klimatskepromene.rs/en/open-data-challenge/ and http://inovacije.klimatskepromene.rs/en/innovation-challenge/.

The conclusions and recommendations of the assessment should be comprehensive, highlighting the strengths, weaknesses and expected outcomes of the project. They should be logically connected to the assessment findings. The recommendations should be feasible and directed to the applicants about what actions to take and decisions to make. If requested, Project Team will provide feedback to applicants.

Task 2 – Provide the minutes of the assessment process to be presented to the Project Board

The Consultant shall prepare the minutes about the assessment for each project idea/advanced project concept in the predefined format. Minutes should include lessons learnt through the process.

Task 3 – Technical assistance and counseling

The Consultant shall provide technical support for developing full projects and accompanying documentation to up to 5 selected applicants and teams, based on the specificities and needs of the applicants and in accordance with the consultant’s field of expertise.

Based on the request of the Portfolio Manager, the Consultant shall provide specific technical support during thematic workshops and boot camps.

The Consultant shall provide support to up to 5 teams to prepare and deliver presentations as well as to develop accompanying promotional materials (leaflets, brochures, infographics) for at least two public presentations of projects (pitching events).

Task 4 Technical assistance during the project implementation

The Consultant shall:

  • Provide technical support to teams selected for co-financing and implementation of the projects, based on the specific needs of the applicants and in accordance with the consultant’s field of expertise.
  • Participate in an on-site visit as part of the Project team to assess progress of implementation of co-financed projects, to determine conformance with the Climate Smart Urban Development Challenge objectives, compliance with legal and other requirements.

Task 5 – Prepare mid-term and final activity report

The Consultant shall develop and submit mid -term and final report on performed activities including lessons learnt and recommendations for further activities.

The project will promote innovative and integrative approaches and new technologies for reducing greenhouse gas emissions at the local level and new business models, public private partnerships and social inclusiveness.

Duties, responsibilities and key milestones

The Consultant is responsible for one or more of the following deliverables:

Deliverable 1: Assess applications under the Open Data Challenge Call in accordance with the evaluation criteria, deadline: as per request, latest 31 March 2018;

Deliverable 2: Provide the minutes of the assessment process to be presented to the Project Board, deadline: latest 31 March, 2018;

Deliverable 3: Assess applications under the Innovation Challenge Call (project ideas) in accordance with the evaluation criteria, deadline: as per request, latest 10 March 2018;

Deliverable 4: Provide the minutes of the assessment process to be presented to the Project Board, deadline: as per request, latest 10 March 2018;

Deliverable 5: Assess applications under the Innovation Challenge Call for Project Concepts, in accordance to the evaluation criteria, deadline: as per request, latest 1 June 2018;

Deliverable 6: Provide the minutes of the assessment process to be presented to the Project Board, deadline: latest 1 June 2018;

Deliverable 7: Technical assistance and counseling, deadline: as per request, from March until November 2018;

Deliverable 8: Mid-term activity report, deadline: latest 1 June 2019;

Deliverable 9:Technical assistance during the project implementation, including on-site visit, deadline: from January 2019 until December 2020;

Deliverable 10: Final activity report, deadline: latest December 2020.

Important notice:

All deliverables have to be quality reviewed and approved by UNDP Climate Change Portfolio Manager in cooperation with the Ministry of Environmental Protection.

Any travel by the individual contractor within the scope of agreed activities must first be agreed with and cleared by the Project Manager. If approved, all travel related expenses including travel, DSA and terminals (when applicable) will be covered by the project.

National consultants shall submit all deliverables in Serbian and English Language in electronic version. International consultants shall submit all deliverables in English language in electronic version. Deliverables must be precise, technically correct and free of grammatical and typing errors.

Electronic files shall be readable without restrictions. If some parts of files should be locked to avoid unintended modifications or to protect key parameters/calculations, then the passwords/permits should be provided to UNDP, which will provide it further to MEP.

Qualifications and work experience:

Open Data expert

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in IT/electrical engineering/civil engineering; or other relevant area;
  2. A minimum of 7 years of proven relevant experience since obtaining the required degree;
  3. Proven experience in developing and implementing project in relevant field;
  4. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  5. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Mechanical engineer

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in mechanical engineering/civil engineering;
  2. A minimum of 7 years of proven relevant experience since obtaining the required degree;
  3. Proven experience in developing and implementing project in relevant field;
  4. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  5. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Energy efficiency engineer

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in mechanical    engineering/electrical engineering;
  2. A minimum of 7 years of proven relevant experience in the field of energy efficiency;
  3. Proven experience in conducting analysis and/or calculating financial, technological and/or other relevant impacts of the energy efficiency technologies;
  4. Proven experience in developing and implementing project in relevant field;
  5. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  6. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Renewable energy engineer

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in mechanical engineering/electrical engineering;
  2. A minimum of 7 years of proven relevant experience in the field of renewable energy;
  3. Proven experience in conducting analysis and/or calculating financial, technological and/or other relevant impacts of renewable energy technologies;
  4. Proven experience in developing and implementing project in relevant field;
  5. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  6. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Transportation engineer

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in transport, traffic and traffic engineering or related fields;
  2. A minimum of 7 years of proven relevant experience in relevant field;
  3. Proven experience in developing and implementing project in relevant field;
  4. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  5. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Agricultural engineer

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in agriculture/technologist;
  2. A minimum of 7 years of proven relevant experience in the relevant field;
  3. Proven experience in conducting analysis and/or calculating financial, technological and/or other relevant impacts of the energy efficiency technologies;
  4. Proven experience in developing and implementing project in relevant field;
  5. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  6. 6Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Waste and waste water management engineer

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in civil/mechanical/chemical or environmental engineering;
  2. A minimum of 7 years of proven relevant experience in waste sector;
  3. Proven experience in conducting analysis and/or calculating financial, technological and/or other relevant impacts of the waste management technologies;
  4. Proven experience in developing and implementing project in relevant field;
  5. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  6. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Climate Change expert

  1. An advanced degree in mechanical/chemical/environmental/electrical/architectural engineering or in economy;
  2. A minimum of 7 years of proven experience in energy/climate change sector since obtaining the required degree;
  3. Proven experience in project development in CC portfolio, preferably related to climate change mitigation;
  4. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  5. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Economist

  1. An advanced degree (MSc/former VII/1 Serbian national grade or higher) in economy;
  2. A minimum of 7 years of proven relevant experience since obtaining the required degree;
  3. Proven experience in developing and implementing project in relevant field;
  4. Proven experience in working with wide range of stakeholders (private, governmental, etc.);
  5. Prior experience in reviewing and evaluating of project proposals and/or grants applications in various programmes.

Innovation specialist

  1. An advance degree in a relevant subject;
  2. A minimum of 7 years of proven relevant experience at the national and/or international levels;
  3. Proven ability to demonstrate innovation thinking and stimulate an environment that fosters innovation and openness to change;
  4. Proven experience in designing and implementing innovation oriented projects and processes;
  5. Proven experience in reviewing and evaluating innovation oriented projects and processes;
  6. Experience in climate change related sectors and in conducting challenge based processes would be considered as an asset;
  7. Broad expertise in dealing with the innovation methodologies.

NOTE: Each consultant can apply for more than one Consultancy position.

In order to ensure an independent assessment, consultant selected for the assessment of a project ideas/concepts cannot be selected as a consultant for counseling the same project idea/concept he/she assessed.

Competencies (applicable to all positions):

  • Excellent analytical, organizational and inter-personal skills;
  • Good management and coordination skills;
  • Proven capacity to produce reports;
  • Excellent organizational and time management skills required to meet deadlines;
  • Ability to summarize and systematize complex information and identify priorities for follow up activities;
  • Demonstrating integrity by modeling ethical standards;
  • Advanced computer literacy; good use of digital media, administrative research tools and databases;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Language

  • Good written and verbal command of the English and Serbian language, in the case of national experts;
  • Good written and verbal command of the English language, in the case of international experts (knowledge of Serbian language will be considered as asset).

Application Procedure:

Interested individual consultants must submit no later than 8th February 2018 the following information to demonstrate their qualifications:

1.     Proposal:

(i) Explaining why they are the most suitable for the work

2.     Financial proposal - The financial proposal shall specify professional fee per day.

3.     Personal CV including past experience in similar projects in the form of P11.

4.     List of email contacts of three referees in P11 (section 26&29).

5.    Shortlisted applicants will be requested to submit copies of Diploma(s) and relevant certificates as proof of the consultant’s qualification and experience.

The above information should be included in the following documents:

  • Offeror’s Letter to UNDP confirming Interest and availability for the Individual Contractor (IC) Assignment. Document can be downloaded from the following: http://www.undp.org.rs/download/ic/Confirmation.docx (only PDF will be accepted). The Offeror’s letter must also include:

        - Cover Letter – Explaining why you are the most suitable for the work.

The above listed documents may be uploaded under consultancy ref. 1765 at following the link: http://www.rs.undp.org/content/serbia/en/home/operations/jobs.html . For more information on the application procedure please refer to the enclosed Procurement Notice.

Additional Information:

  • Individual Contract (IC) will be applicable for individual consultants applying in their own capacity.  If the applicant is employed by any legal entity, IC would be issued upon submission of Consent letter from the employer acknowledging the engagement with UNDP. Template of General Conditions on IC could be found on: http://www.undp.org.rs/download/ic/Confirmation.docx

Reimbursable Loan Agreement (RLA) will be applicable for applicants employed by any legal entity. Template of RLA with General Terms and Conditions could be found on: http://www.undp.org.rs/download/RLA%20with%20General%20Terms%20and%20Conditions.doc. In the case of engagement of Civil servants under IC contract modality a no-objection letter should be provided by the Government entity. The ‘no-objection’ letter must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status (if applicable), and include any conditions and restrictions on granting such permission, if any. If the previous is not applicable ‘leave-without-pay’ confirmation should be submitted.

Engagement of Government Officials and Employees

  • Government Officials or Employees are civil servants of UN Member States.  As such, if they will be engaged by UNDP under an IC which they will be signing in their individual capacity (i.e., engagement is not done through RLA signed by their Government employer), the following conditions must be met prior to the award of contract:

(i)       A “No-objection” letter in respect of the individual is received from the Government employing him/her, and;

(ii)     The individual must provide an official documentation from his/her employer formally certifying his or her status as being on “official leave without pay” for the duration of the IC.

  • The above requirements are also applicable to Government-owned and controlled enterprises and well as other semi/partially or fully owned Government entities, whether or not the Government ownership is of majority or minority status.  

UNDP recognizes the possibility that there are situations when the Government entity employing the individual that UNDP wishes to engage is one that allows its employees to receive external short-term consultancy assignments (including but not limited to research institutions, state-owned colleges/universities, etc.), whereby a status of “on-leave-without-pay” is not required.  Under such circumstance, the individual entering into an IC with UNDP must still provide a “No-objection” letter from the Government employing him/her.  The “no objection” letter required under (i) above must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status, and include any conditions and restrictions on granting such permission, if any. The said document may be obtained by, and put on record of, UNDP, in lieu of the document (ii) listed above.