| Overview : With the formulation of the Philippine Development Plan (PDP) 2017-2022, along with its Results Matrices (RMs) and the Public Investment Program (PIP), it is an opportune time to develop the strategies to ensure effective and efficient implementation of the national agenda. In addition, the PDP 2017-2022 plays an important role in contributing to the achievement of Agenda 2030 and the Sustainable Development Goals (SDGs). These can be supported by strong monitoring and evaluation (M&E) capacities within the government to ensure that the implementation of the PDP and PIP are effectively assessed at the national and sub-national levels, and lessons are utilized for evidence-based decision- making. The “Using Strategic Monitoring and Evaluation to Accelerate Implementation of the Philippine Development Plan 2017-2022 Project” aims to support capacity development activities for the National Economic and Development Authority (NEDA) and other government agencies towards more effective evaluation of the PDP, the PIP, and Fiscal Plan implementation at the national and sub-national levels. Through the provision of technical advisory and project management services, the project aims to support NEDA and government in managing and conducting evaluations resulting in improved public sector management and Official Development Assistance (ODA) monitoring and evaluation. A Project Management Team composed of a Project Manager, Procurement Assistant and Administrative and Finance Assistant will be created to support the NEDA and UNDP Team directly engaged in the Project. The engagement of a Finance and Administrative Assistant will ensure effective day-to-day operations of the Project, support to the Project Manager and adherence to finance and administrative processes and documents to Government and UNDP rules and regulations. The Administrative and Finance Assistant is therefore expected to be able to analyze and interpret the financial rules and regulations of both Government and UNDP, and assist in providing solutions to issues related to finance, logistics and day-to-day office administrative activities, while promoting a collaborative, client-focused, quality and results-oriented service. SCOPE OF WORKS The Administrative and Finance Assistant is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems. Under the guidance and direct supervision of the Project Manager, the Finance and Administrative Assistant shall provide effective administrative and logistical support to the implementation of the “Using Strategic Monitoring and Evaluation to Accelerate Implementation of the Philippine Development Plan 2017-2022”, such as but not limited to: Undertake any additional tasks as assigned by the direct supervisor. EXPECTED OUTPUTS AND DELIVERABLES AND SCHEDULE OF PAYMENT The Administrative and Finance Assistant is expected to submit a summary of activities, and accomplishment report to the Project Manager and submitted to the Team Leader, Management Support Unit for payment processing. Monthly reports indicating progress against: - Effective administrative and logistical support services to the implementation of the “Using Strategic Monitoring and Evaluation to Accelerate Implementation of the Philippine Development Plan 2017-2022”; and
- Any additional tasks as assigned by the direct supervisor.
The outputs of the Administrative and Finance Assistant shall be submitted to the Project Manager and endorsed to the Team Leader of the Management Support Unit for payment processing. IMPLEMENTATION ARRANGEMENTS The Administrative and Finance Assistant will report directly to the Project Manager and work in close coordination with the Procurement Assistant of the Project, as well as the Operations and Procurement Teams of the UNDP Philippines Country Office. As the Project is lodged within the UNDP Management Support Unit, and the NEDA Monitoring and Evaluation Staff (MES), she/he is expected to closely coordinate with the Team Leader and members of the Management Support Unit and NEDA MES. DURATION OF WORK The work shall be undertaken over 6 months with the possibility of extension subject to the availability of funds and assessment of performance. The schedule of deliverables and duration of work may be revised based on a mutually agreed timetable through an exchange of letters. DUTY STATION The Administrative and Finance Assistant is expected to report to the UNDP Country Office and to NEDA MES on an agreed schedule. Travel may be expected and all attendant costs will be covered by the Using Strategic Monitoring and Evaluation to Accelerate Implementation of the Philippine Development Plan 2017-2022 Project. FUNCTIONAL COMPETENCIES - Ability to work in a diverse and multi-cultural environment;
- Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
- Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
- Demonstrates openness to change and ability to manage complexities;
- Demonstrates self-management, including conflict management/negotiating skills on interpersonal issues;
- Excellent oral and written communication skills in English and Filipino;
- Excellent organizational skills and ability to work effectively in teams, delivering through and with others;
- Computer literate; excellent knowledge of basic Microsoft Office Applications (Word, Excel, Powerpoint)
CORPORATE COMPETENCIES Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making
QUALIFICATIONS Education: College degree in Business or Public Administration, Economics, Social Sciences, or related fields, preferably with specialization in finance and/or accounting
Experience: 3 years of relevant administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems. Previous working experience with a UN / Government agency an asset.
Language: Criteria for selection process: The offer will evaluated based on the Combined Scoring method – where the qualifications will be weighted a max. of 70%, and combined with the financial offer which will be weighted a max of 30%. Application requirements: - Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
Application requirements should be emailed to procurement.ph@undp.org and registry.ph@undp.org on or before 07 February 2018. In view of the volume of applications UNDP receives, only shortlisted offerors will be notified. |
