Procurement Notices

Background:

UN Women Bangladesh Office uses rented vehicle for day to day official work within Dhaka city as well as field missions. UN Women Bangladesh Office finds it is convenient developing a roaster for rent a car services. With that purpose floating RFQ (Request for quotations) to the potential firms. Once entirely quotation received and concluded, UN Women would offer the lowest price to all bidders. UN Women will finalize only with the vendors who will agree with the offered lowest price.

Objective of the assignment: 

• Making Roaster for two years of the rented vehicles and use them as and when required.

Expected services/Scope of Work:

• Provide vehicle to UN Women Bangladesh on call basis.
• Vehicle may be used in consecutive days/one day/half day/hourly basis.

• The Driver will maintain logbook in English and update with kilometer run and obtain signature of the user.
• Provided vehicle will be in good condition. Before any assignment the provider will check its functioning condition. The Contractor will obtain vetting and clearance from UN Women operations before assigning any vehicle and/ or the driver.
• Vehicle is covered by insurance.
• Vehicle will make available to UN Women mentioned place within two hours of call by e-mail/ phone calls.
• All essential documents including driver’s license, insurance required by the traffic law, must be available in the vehicle duly up-to-date.
• Driver will not smoke while on driving or talk over phone.
• Driver will not use mobile phone while driving
• Total work duration per day will be 10 hours, starting at 8 am (excluding time required for reporting to and returning from duty), on all days when services will be rendered.
• Duty driver should be well mannered, well dressed and sufficiently educated to maintain the Log Sheets.
• After request is confirmed, contractor will provide name, contact number and details of drivers to the contact person in UN Women.
• Ensure that driver is well versed with all locations of Dhaka city.
• Driver must have informed earlier where to go.
• In case breakdown of any vehicle, it must be replaced by vehicle of the same configuration and condition within 3 hours inside Dhaka City and 6 hours outside Dhaka City.
• Alternative arrangements must be done in case the regular designated vehicle is off-road or not available, by replacing with vehicle of same configuration and condition; there cannot be any discontinuation of service during the contract period.
• In case cancellation of a scheduled vehicle due to any problem, the contractor must inform UN Women contact person and send an immediate replacement.
• Neither the driver, nor the vehicle can be changed/ replaced without prior notice and approval of UN Women Operations; any changes/ replacements must be notified minimum 3 days before.
• In case of any accident, all legal matters will be handled by the Contractor, where neither UN Women nor any of its personnel/ partners/ associates will remain liable in any way.
• Vehicle off-duty parking to be preferably within 10 kilometres from UN Women Office location for easy availability.
• Vehicle must be inside & outside clean & good conditioned for duty.

Conditions for submitting quotations:

• Quote for all types of vehicle like: 7/11/14 seater microbus, and car. Also for pick up van. Preferred model: 2014-2017.
• Quote rent for full day/half day/hourly charges within Dhaka city.
• Rent for outside of Dhaka.
• Proper quotation within an official pad. Include the rent with per kilometer in both CNG and Octane.
• Expenses of driver for travel outside of Dhaka. No additional amount will be paid to driver as food allowance during duties within Dhaka city or for duties when the car returns after performing the duty for the day.

Eligibility for submitting quotations:

• Minimum 05 years in running the business
• Copy of trade license, VAT registration, TIN certificate.
• How many vehicles are currently in business.
•  Client list.