| Overview : RFQ 326-18_Renovation of Thorat Al-Ashreen School for boys in Telaafer Dear Sir / Madam: We kindly request you to submit your quotation regarding Renovation of Thorat Al-Ashreen School for boys in Telaafer as detailed in Annex 1 of this RFQ. The bidders are advised to conduct the physical site visit for complete understanding of Scope of Work prior sending the formal bid to UNDP. The site visit will be conducted as per below Site Visit detail. Documents uploaded in the system as part of your quotation must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation is submitted on or before the deadline indicated by UNDP in the e-Tendering system. Bids must be submitted in the online e-Tendering system in the following link: https://etendering.partneragencies.org using your username and password. If you have not registered in the system before, you can register now by logging in using “Bidders who will be registered on the e-tendering will be able to download the complete bidding documents from the e-tendering website mentioned above. “Bidders can download the complete tender documentation from the e-Tendering upon registration”. In case your company is not registered in the E-Tendering Module, please use the following temporary username and password to register your company/firm: Username: event.guest Password: why2change E_Tendering Link: https://etendering.partneragencies.org The Procurement notice includes the details of the UNDP focal person and the email provided is Gmail account as per following details: Site Visit “Details: Location: Thorat Al-Ashreen School for boys in Hay -Al Wahda, Center Telafar GPS Coordinates: (36.380542, 42.437980) Date & Time: Tuesday 15 May 2018 between 10:00 AM until 12.00 PM (Iraq Time) Focal Person: Eng. Suhaib Adnan Mobile: 07501369147 Email Address: suhaibadnaneng@gmail.com Name of focal point for clarifications: Shahzad Khan Bangash Email Address: Shahzad.bangash@undp.org This RFQ includes the following documents and the General Terms and Conditions of Contract for Civil Works; - Annex 1: BOQ is Excel (Attached separately)
- Annex 2: Scope of Work
- Annex 3: Drawings (Attached separately)
- Annex 4: Compliance Sheet
- Annex 5: General Terms and Conditions for civil works
Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: Delivery Terms; [INCOTERMS 2010] (Pls. link this to price schedule) | DAP | Exact Address/es of Delivery Location/s (identify all, if multiple) | The project is located in Thorat Al-ashreen School for boys in Hay -Al Wahda, Center Telafar Coordinates GPS (36.380542, 42.437980) | Latest Expected Delivery Date and Time; (if delivery time exceeds this, quote may be rejected by UNDP) | ☒ Within 45 Calendar Days from the date of signing the Contract. | Preferred Currency of Quotation: | ☒United States Dollars. | After-sales services required: | ☒ Civil works part of the BOQ will be guided by the General Conditions applies (ANNEX IV), Clause 47. | Deadline for the Submission of Quotation: | Date and Time: As specified in the system (note that time zone indicated in the system is New York Time zone). PLEASE NOTE: - 1. Date and time visible on the main screen of event (on e-tendering portal) will be final and prevail over any other closing time indicated elsewhere, in case they are different. It is the responsibility of the bidder to make sure bids are submitted within this deadline. UNDP will not accept any bid that is not submitted directly in the system. 2. Submit your bid a day prior or well before the closing time. Do not wait until last minute. If you face any issue submitting your bid at the last minute, UNDP may not be able to assist. | All documentations, including catalogs, instructions and operating manuals, shall be in this language: | ☒ English. | Documents to be submitted: | ☒ Company Profile, which should not exceed fifteen (15) pages, including the list of completed projects and on-going projects with CVs of required personnel. ☒ Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is a corporation. ☒ Properly filled-in and stamped Price Schedules (Annex-I) with signature. The bidders are also required to submit the soft copy in Excel however, in case of error, the signed copy will prevail. ☒ Implementation Timetable of the projects by 45 Calendar Days. ☒ List of pervious contracts and projects executed with values and name of client in last 7 years. ☒ List of on-going projects with values, name of client, and completion ratio; ☒ Statement that bidder is not listed in the removed or suspended vendor list of the UN or other such lists of other UN agencies, nor are associated with, any company or individual appearing on the 1267/1989 list of the UN Security Council. ☒ Qualifications of Key personnel to be assigned to the contract. As below; - Project Team leader with a degree in civil engineering and at least 5 years of experience CV should be attached
- One Electrical Engineer with a degree in Electrical engineering and at least 3 years of experience. CV should be attached.
- One Civil Engineer with a degree in civil engineering and at least 3 years of experience. CV should be attached.
| Period of Validity of Quotes starting the Submission Date: | ☒ 90 days . In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Manner of Submitting Bid: | Online bidding in E-tendering module; https://etendering.partneragencies.org | Partial Quotes: | ☒ Not allowed. | Payment Terms: | ☒ 100% upon successful completion of the entire works as mentioned in the BOQ. | Liquidated Damages: | 0.5% of the contract value for one-week delay to maximum 10% of the contract value with possibility to cancel the Purchase Order. | Evaluation Criteria | ☒ Technical responsiveness/Full compliance to BOQ requirements. ☒ Minimum 2 similar (renovation/rehabilitation) works completed successfully. (Please provide the name and contract details for reference check) during the last 7 years ☒ Annex-1 Form duly completed and signed for the entire requirement. ☒ Full acceptance of the Contract General Terms and Conditions [this is mandatory criteria and cannot be deleted regardless of the nature of services required. ☒ Full Compliance with delivery timeframe of 90 calendar days. ☒ Qualifications of Key personnel to be assigned to the contract. As below; - Project Team leader with a degree in civil engineering and at least 5 years of experience CV should be attached
- One Electrical Engineer with a degree in Electrical engineering and at least 3 years of experience. CV should be attached.
- One Civil Engineer with a degree in civil engineering and at least 3 years of experience. CV should be attached.
| UNDP will award to: | ☒ One Supplier. | Type of Contract to be Signed: | ☒ Contract for Civil Works. | Conditions for Release of Payment: | ☒ Within 1 Month upon written Acceptance of works based on full compliance with RFQ requirements. | Annexes to this RFQ: | ☒ Form for submitting supplier’s quotation (BOQ) in Excel is separately attach at (Annex I). ☒ SOW (Annex II). ☒ Technical Drawing(s) (Annex III). ☒ UNDP General Conditions of Contract for Civil Works (Annex IV) Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries; (Written inquiries only) | Shahzad Khan Bangash Shahzad.bangash@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
1-UNDP reserves the right not to award the contract to the lowest priced offer, if the second lowest price among the responsive offer is found to be significantly more superior, and the price is higher than the lowest priced compliant offer by not more than 10%, and the budget can sufficiently cover the price difference. The term “more superior” as used in this provision shall refer to offers that have exceeded the pre-determined requirements established in the specifications. 2- Where the information is available in the web, a URL for the information may simply be provided. 3- This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received. Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex IV. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. | 
