View Notice

87147_Provision of Conference Support Services for UN Bonn Conference Facilities
Procurement Process :RFP - Request for proposal
Office :UNV - GERMANY
Deadline :02-Jul-18
Posted on :30-May-18
Development Area :SERVICESSERVICES
Reference Number :46873
Link to Atlas Project :
Non-UNDP Project
Documents :
RFP_Conference Support Services
UNDP eTendering User Guide for Bidders
e-tendering-Notice of Invitation
Overview :

United Nations Volunteers, which is administered by United Nations Development Programme (UNDP) hereinafter referred to as “UNV” hereby invites you to submit a Proposal to this Request for Proposal for the Provision of Conference Support Services for UN Bonn Conference Facilities.

The purpose of the present bidding is to conclude a Long Term Agreement  for 1 year, extendable up to a total of 5 years, upon satisfactory service.

For its conference facilities, the United Nations Volunteers programme (UNV) on behalf of the UNBonn organizations seeks a service provider for maintaining and supporting its high-end audio-visual (AV) conference technologies in dedicated conference areas of the UN Campus, Bonn Germany.

The contract entails the following four service areas:

•             preventive maintenance

•             emergency repair

•             conference support, including rental of conference equipment

•             installation of equipment and related technical services

This procurement process is conducted through UNDP eTendering online system (interested applicants must register in the system in order to access the additional documents).Detailed instruction on how to register in the online system can be found in the attached link provided below:

If you have already registered in the system before, log in using your username and password. If you do not remember your password, use “Forgot Password” link or contact UNDP for support. Do not register as a new bidder. Once you have completed registration and are signed in, search for event ID UNV10- 0087147.

For first time registrants, use the following details to login and create access:

i.    URL:                 https://etendering.partneragencies.org

Username:   event.guest

Password:     why2change (DO NOT change this password)

ii.   Click on “Register as Sourcing Bidder”

Please note: 

  1. It is strongly recommended that you create your username with two parts, i.e. your first name and last name separated by ‘.’ (e.g. john.smith).

  2. The registration page enables you to create a user ID. The system will generate a temporary password that will be sent to the email address provided by you during registration process. Ensure that the email address you provide is correct as your login password will be sent there. If you do not receive an email within an hour, please check your junk mail.

  3. You will be prompted to create your own password. After this process, you will see and be able to bid on both public events and events to which you have been invited.

Please ensure that the email address you provide is correct as your login password will be sent there. If you do not receive an email within an hour, please check your junk mail.

Applicants are encouraged to view  the User Guide for Bidders which explains the steps that bidders must follow in order to register in the eTendering.

We would also encourage you to go through eTendering Resources for Bidders to watch the video guides on How to Register a Bidder Profile in eTendering  and on How to submit a Bid on eTendering.

Deadline of submission is indicated in the online system (currently, 02 July 2018, 11:00 AM EDT). Any extensions or other amendments to the solicitation documents will be posted in the eTendering system. Bidders must click on “Accept invitation” button in order to receive automatic notifications if such amendments occur, and to be logged as having posted a bid.

UNV looks forward to receiving your Proposal and thanks you in advance for your interest in UNV procurement opportunities.