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Team Associate, Strategic Results, Partnership and Innovation Unit
Procurement Process :RFP - Request for proposal
Office :UNDP Myanmar - MYANMAR
Deadline :19-Jul-18
Posted on :11-Jul-18
Development Area :CONSULTANTSCONSULTANTS
Reference Number :47972
Link to Atlas Project :
00064148 - Development Effectiveness (DE)
Documents :
TOR
P11 Form
Financial Proposal Form
GENERAL CONDITIONS OF CONTRACT
Overview :

Background:

Myanmar has embarked on a major transition towards democracy, market style economy and peace. Myanmar has low middle-income status (LMIC) and is committed to lifting itself out of Least Developed Country (LDC) status within the next seven years. Following the implementation of the first ever UNDP Country Programme during 2013-2017 and as a key development partner of the government of Myanmar, UNDP will implement a new UNDP Country Programme for the period 2018-2022, striving to deliver on a large and relevant programme portfolio that is responsive to the main development challenges facing the country.

 

The UNDP Myanmar Strategic Results, Partnerships and Innovation Team drives new ways of working through partnerships, innovation, communications, design and data visualization; coordinates quality assurance of monitoring and evaluation as well as continuous project monitoring through defined indicators; supports programme teams and CO senior management in planning and management of thematic country programme and project evaluation(s) and follow up in implementation of recommendations; and promotes evaluation standards, quality assurance/control and capacity development in the Country Office by facilitating knowledge building and management. The team strives to bring new methodologies, energy and insights into the work of the entire Country Office.

 

Under the guidance and direct supervision of the Strategic Results, Partnerships and Innovation Team Leader, the Team Assistant provides support to the team performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Team Associate promotes a client, quality and results-oriented approach.

 

The Team Associate works in close collaboration with the Strategic Results, Partnerships and Innovation Team and other Programme, Programme Support and projects staff in the CO and other UN agencies to exchange information and ensure consistent service delivery.

 

  • Objectives and Scope of Work:
  • Implementation of administration and team strategies
  • Support to effective and efficient functioning of the team
  • Support to administrative and logistical services
  • Support to knowledge building and knowledge sharing

 

1.            Ensures implementation of administration and team strategies, focusing on achievement of the following results:

  • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies;
  • Provision of inputs to the unit business processes mapping and implementation of the internal standard operating procedures (SOPs);
  • Provision of inputs to preparation of Strategic Results, Partnerships and Innovation Team results-oriented workplans.

 

2.            Ensures effective and efficient functioning of the unit Strategic Results, Partnerships and Innovation Team, focusing on achievement of the following results:

  • Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes;
  • Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions;
  • Translation of simple correspondences, when needed.
  • Liaison with the media as required.

 

3.            Ensures effective administrative and logistical support, focusing on achievement of the following results:

  • Administrative support to conferences, workshops, retreats;
  • Maintenance of the filing system ensuring safekeeping of confidential materials;
  • Extraction of data from various sources;
  • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports;
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit;
  • Assistance in the preparation of budget, provision of information for audit.

 

4. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

  • Participation in the training for the operations/projects staff on administration;
  • Sound contributions to knowledge networks and communities of practice.
  • Create and maintain the team space on sharepoint.

 

Expected Outputs and Deliverables:

  • Function 1: (1) Support to the team for daily media monitoring (2) Communication support including publications, newsletter, other communication products etc (3) Translation of simple correspondences, when needed (4) Management of pictures and visual aids for communication
  • Function 2: (1) Maintenance of the filing system ensuring safekeeping of confidential materials; (2) Weekly update of the share point and documentation (3) Compilation and extraction of data from various sources for preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions;
  • Function 3: (1) Maintain Field Visit Plan, Meeting Plan, Level plan of the staff members (2) Support the team day to day operation including travel management (3) Administrative support to meetings, conferences, workshops, retreats (4) Proceed the unit related payments (5) Assistance in the preparation of budget, provision of information for audit. (6) Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes;

 

Timeline

  • Inception report (Within 15 days of contract)
  • Progress report (Every months)
  • Final report (End of contract)

 

Duration of Work:

The estimated time frame of the consultancy is a total of 4 months

 

Location of Consultancy:

The Consultant should ideally be already based in Yangon, Myanmar.

 

Competencies and Qualifications of the Successful Individual Contractor:

  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision-making UNDP Procurement Certification programme

 

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

  • Analyzes general information and selects materials in support of partnership building initiatives.

 

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

  • Researches best practices and poses new, more effective ways of doing things.

 

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Demonstrates good knowledge of information technology and applies it in work assignments.

 

Promoting Organizational Change and Development

Level 1.1: Presentation of information on best practices in organizational change

  • Demonstrates ability to identify problems and proposes solutions.

 

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems

  • Uses information/databases/other management systems.

 

Client Orientation

Level 1.1: Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Responds to client needs promptly.

 

Promoting Accountability and Results-Based Management

Level 1.1: Gathering and disseminating information

  • Gathers and disseminates information on best practice in accountability and results-based management systems

 

Recruitment Qualifications

Education: Secondary education. Certification in administration desirable.

Experience:

  • 6 years of relevant experience in administration or programme support service.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in handling of web-based management systems.
  • 3 Year of relevant experience required if in possession of Bachelor degree

Language Requirements: Fluency in English.

 

Recommended Presentation of Offer:

The following documents are requested:

  • Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  • Brief description of why the individual considers him/herself as the most suitable for the assignment.
  • Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. 
  • Financial proposal indicating either (i) an all-inclusive fixed total contract price; or (ii) an all-inclusive daily rate, along with a proposed workplan.  

 

Scope of Price and Schedule of Payments:

The Consultant will be paid according to the schedule below:

  • 1st instalment – First progress report (End August)
  • 2nd instalment – Second progress report (End of September)
  • 3rd instalment – Third progress report (End of October)
  • Final payment – Final report (November end)

 

Criteria for Selection of the Best Offer:

The basis for evaluating offers will be undertaken via a combined scoring method, in which the qualifications and description will be weighted 70% and combined with the price offer which will be weighted at 30%.

The offer will be evaluated according to the following criteria:

  • 6 years of relevant experience in administration or programme support service.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in handling of web-based management systems.
  • 3 Year of relevant experience required if in possession of Bachelor degree

 

ANNEX

ANNEX 1- TERMS OF REFERENCES (TOR)

ANNEX 2 -GENERAL CONDITIONS OF CONTRACT

ANNEX 3 - P 11 for ICs

ANNEX 4 - OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE

                     INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT