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RFP/MAR2018/007 - Consultancy services for the Design, Testing and Commissioning of a Management Information System (MIS) for the Mauritius Renewable Energy Agency (MARENA - Lot1) and Utility Regulatory Authority (URA - Lot2)
Procurement Process :RFP - Request for proposal
Office :UNDP Country Office - MAURITIUS
Deadline :06-Aug-18
Posted on :06-Aug-18
Development Area :POWERPOWER
Reference Number :48029
Link to Atlas Project :
00105006 - GCF - Accelerating Low Carbon
Documents :
RFPMAR2018 007 Letter of Invitation
RFPMAR2018 007 Section 2 Data Sheets
RFPMAR2018 007 Section 3a TOR Lot 1
RFPMAR2018 007 Section 3b TOR Lot 2
RFP MAR2018 007 Instructions to Offerers
Annex 1a Section 8 Model Contract
Annex 1b Section 9 General Terms and Conditions for Services
RFPMAR2018 007 Sections 4,5,6 and 7 Templates
NOM Pre-bid meeting MIS 270718 final
NOM Site Visit MARENA 300718 final
NOM Site Visit URA 310718 final
Overview :

RFP/MAR2018/007 - Consultancy services for the Design, Testing and Commissioning oa Management Information System (MIS) for the  Mauritius Renewable Energy Agency (MARENA - Lot1)  and  Utility Regulatory Authority (URA - Lot2)

  • Lot 1 - Consultancy services for the Design, Testing and Commissioning of a Management Information System (MIS) for the Mauritius Renewable Energy Agency (MARENA).
  • Lot 2 - Consultancy services for the Design, Testing and Commissioning of a Management Information System (MIS) for the Utility Regulatory Authority (URA).

under the Project ID: 00106328/Award ID: 00105006 GCF funded “Accelerating the transformational shift to a low-carbon economy in the Republic of Mauritius” project – Mauritius

The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal (RFP) for the above-referenced subject. 

Project Background:

The Green Climate Fund (GCF), through the United Nations Development Programme (UNDP), is providing financial support and expertise to assist the Government of Mauritius in achieving their targets set in the Long-Term Energy Strategy and to empower the two entities, namely the MARENA and the URA for the development and regulation of RE respectively in Mauritius. In this context, the project – Accelerating the transformational shift to a low-carbon economy in the Republic of Mauritius -  is being implemented at national level and is financed under the Green Climate Fund (GCF). The project is being implemented in 3 components whereby Component 1 is focused on the institutional strengthening of MARENA and URA in order to equip them accordingly for their respective mandates.

At present, the IT system at both MARENA and URA is a basic system with laptops, internet connection, and email and there is no specialist and adapted MIS software nor any appropriate server(s) for centrally managing the information requirements of these institutions. In line with the operationalization and institutional strengthening strategies of both institutions, a robust, up-to-date, fully-fledged and integrated (hardware and software) MIS system is required. It is therefore proposed to design and implement a Management Information System (MIS) at MARENA and URA so that the institutions are fully equipped, using paperless technologies, to meet the corporate objectives. 

The main beneficiary of Lot 1 is MARENA. The MARENA office is currently located at the 4th Floor, Celicourt Building, Sir Celicourt Antelme Street, Port Louis. As at June 2018, MARENA consists of 5 staff.

The main beneficiary of Lot 2 is the Utility Regulatory Authority. The URA is currently located at the 8th floor, 1 Cybercity Building, Ebène. As at June 2018, URA consisted of around 10 staff.

A pre-proposal conference will be held on: 10 00 hrs Mauritius Local Time (GMT + 4)  Friday 27 July 2018

Venue:  UNDP Mauriitus and Seychelles Country Office

               6th Floor, Anglo Mauritius House

               Intendance Street

               P.O Box 253

               Port Louis, Mauritius

The focal point for the arrangement is: Mr Manusen Anoop Raggoo, Project Manager

Tel No : +230 5819 987 ; Email address : manusen.raggoo@undp.org

Deadline for submitting requests for clarifications/ questions: Wednesday 25 July 2018

Contact Details for submitting clarifications/questions: Focal Person: (i) Nishi Sewsurn, Procurement Assistant; and copy to (ii) Manusen RAGGOO, Project Manager and Ayesha Aumeeruddy, Project Assistant

E-mail address: nishi.sewsurn@undp.org and manusen.raggoo@undp.org / ayesha.aumeeruddy@undp.org

Proposal Submission Deadline:  Friday 10th August 2018 , Time : 17 00 hrs (Mauritius Local Time) (GMT+4)

Proposal must be submitted to:

Attention: UNDP Mauritius and Seychelles Country Office

6th Floor, Anglo Mauritius House

Intendance Street

P.O Box 253

Port Louis

Mauritius

Attention: The Head of Procurement  Unit

Original: One (1) Hard Copy (Financial Proposal and Technical Proposal Envelopes must be completely separate and each must be sealed.)

Copies: 1 USB or 1 CD

Proposals should be submitted in soft copy in file sizes not exceeding 5 MB.

  1. One CD/USB for Technical Proposals and one CD/USB for Financial Proposals in their separate sealed envelopes. The CDs/USB shall be clearly labelled with the name of project, title of Consultancy services, and name of bidder.
  2. Financial Proposal and Technical Proposal Envelopes must be completely separate and each must be sealed.
  3. Each envelope shall be clearly labelled “RFPMAR2018/007- Consultancy services for the Design, Testing and Commissioning of a Management Information System (MIS) for the Mauritius Renewable Energy Agency (MARENA - Lot1) and Utility Regulatory Authority (URA - Lot2)” and name of bidder.

Note if the envelopes are not sealed and marked, the procuring UNDP entity will not assume responsibility for the Proposal’s misplacement or premature opening.

NOM Pre-bid meeting MIS 27.07.18 final - Enclosed

NOM Site Visit MARENA 30.07.18 final - Enclosed

NOM Site Visit URA 31.07.18 final - Enclosed

This RFP/MAR2018/007 - Consultancy services for the Design, Testing and Commissioning oa Management Information System (MIS) for the  Mauritius Renewable Energy Agency (MARENA - Lot1)  and  Utility Regulatory Authority (URA - Lot2)  is being cancelled  and will be relaunched with amendments as  a new RFP shortly .