Procurement Notices

TERMS OF REFERENCE

                                                           Reference : PN/FJ-031-18

Consultancy:                                    Cultural Policy Expert - Kiribati

Project:                                                Kiribati EIF Trade Project

Type of contract:                              Individual Contract

Duration of the Contract:             Number of working days: 80 days

                                                                Commencement and ends dates of assignment: 01 August to 30 November 2018

Duty Station:                                     Tarawa, Kiribati

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Consultancy Proposal should be mailed to C/- UNDP Fiji MCO, Private Mail Bag, Suva, Fiji or sent via email to etenderbox.pacific@undp.org no later than 1st August, 2018 (Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to procurement.fj@undp.org. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore application will not be considered.

BACKGROUND

Kiribati is an island republic in the Central Pacific with 811 square kilometers of land area largely in atolls and islets. The population of the country as per 2015 census is 110,136 and the nominal GDP is US$167 million ($1592 per capita). The country is position 137 in the 2017 UNDP global human development index.

The public sector accounts for two-thirds of formal employment and about half of GDP. Majority of the population work in subsistence farming or fishing. The outer islands remain economically underdeveloped, with limited economic activities. Economic opportunities for the local communities in the outer islands are limited to copra and small scale fishing activities. 80 Percent of the population from the outer island depends on income revenue from Copra with limited opportunities for diversification.

The people of Kiribati are culturally and ethnically homogeneous with a shared genetic history, cultural traditions, values, historical experience, and language. Traditional knowledge and cultural skills is a rich resource for Kiribati. The development of cultural industry on the outer islands can bring to life an important cultural heritage site and create additional economic opportunity for the local people. The cultural industry can revive and connect intangible cultural heritage and knowledge, while at the same time create employment opportunities for traditional craftspeople, composers, dance groups and their dancers, musicians and singers. Arts and culture can therefore be a lucrative portion of the nation’s economic activities and can be a source of employment for many people, especially the youths if fully developed.

The government of Kiribati through the 20-year vision Development plan (KV2O) recognizes the role of cultural development in contributing to socio-economic development. The KV20 has prioritised tourism and cultural capital as key components to stimulate the development of the society and economy in the next 20 years. The KV20 is expected to support the cultural industries through the tourism sector and cultural capital through value chain linkages. Government has also ratified the 2003 UNESCO convention of Safeguarding of Intangible Cultural Heritage as one of the strategies to support its 20 Year Vision Development.

Government recognises the need to consider the unique history and cultural heritage as attractions for tourists that may find interest in visiting Kiribati to enjoy the rich cultural heritage. Lack of a comprehensive national cultural policy that takes into consideration the ICT development  in promoting the arts, culture and tourism of Kiribati, however, confronts the revival and promotion of tangible and intangible cultural and historical heritage. Kiribati therefore seeks to develop a national Cultural Policy to support the revival and promotion of tangible and intangible cultural and historical heritage.

This consultancy comes under the Enhanced Integrated Framework (EIF) Tier 1 Trade Capacity Building and Institutional Strengthening Project in Kiribati. The EIF project commenced in January 2016 with the main objective to strengthen the capacity of institutions and stakeholders to formulate and implement trade and trade related policies that support poverty reduction, inclusive economic growth and equitable sustainable development.

UNDP, as the Main Implementing Entity of the EIF tier 1 project, is recruiting a qualified expert, with background in cultural development to formulate a National Cultural Policy. The policy will provide a framework for reviving and promoting tangible and intangible cultural and historical heritages evident across the chants, music, dance and craft heritage sectors as well as the significant remnants from World War II. The government intends to use the National Cultural policy in fostering the development of the cultural industry. The policy will also safeguard and foster the social and cultural values.

SCOPE OF WORKS

Assignment Description:

The primary objective of the assignment is to formulate a National Cultural Policy (NCP). The strategy will provide a holistic and coherent approach, with key recommendations on policies to be implemented in order to revive and promote tangible and intangible cultural and historical heritages. The consultant will be expected to undertake the following tasks in order to achieve the objective;

1. Conduct a situational analysisof the Kiribati culture by ;

2. providing description and analysisof the current state of Kiribati related industries /products and its cultural dynamics;

3. Examining the overall macro-economic environment and the current economic performance of cultural creative industries with attention to the role of the key actors like the youth and women in cultural related industry that can contribute to sustainable development and ongoing vitality of culture in Kiribati.

4. Assess the situation of cultural and creative industry, strengths, opportunities, weaknesses and threats for each of the active sectors in Tarawa and selected Outer Islands and value chain linkages with other sectors like Tourism, domestic and international trade.

5. Assess the state of the History and Historical Sites ,the intangible and tangible heritages of Kiribati, linkage withtourism sector value chain and make policy recommendations to enhancepreservation of the historical sites;

6. Assess the capacity of the Arts contribution to society and economy ;

7. Review relevant Government policies including the intellectual property regime, copyright enforcement framework; Trade policy Framework, National Quality Policy ,regulations and existing institutional framework in relation to the broader cultural development.

8. Analyse and identify various policy constraints ,current business regulatory framework and other related frameworks includingInvestment incentives to supportbusiness development in the creative industryas well as thedaftCultural Policy developed in 2013

9. Review the regional and international conventions, national development strategy including the KV20 and other strategies related to culture, tourism, trade, urban development and policy, education, environment, local government regulations, identify policy gaps and make policy recommendations in the context of cultural capital development.

10. Review and document the existing and relevant material and intangible intellectual culture in Kiribati.

11. Recommend policy measures for developing cultural industry /cultural products as a way of improving standard of living for the people and stimulation of economic activities

12. The consultant is also expected to ;

13. Consult and involve all relevant ministries, agencies, stakeholders in the cultural industry among others as will be identified in the inception report.

14. Undertake consultations in Tarawa and one outer Island in the Gilbert group during the first mission through meetings, focus group discussions and interviews by using a questionnaire developed by the consultant to collect relevant elements and inputs.

15. Develop a compressive diagnostic report presenting the findings and policy recommendations once the assessment to inform the drafting of the National Cultural Policy.

16. Develop the draft National Cultural Policy and the implementation action plan for discussion during the national consultative meetings.

17. Facilitate one consultative meeting in Tarawa and Kiritimati during the second mission to discuss the draft outputs.

18. Facilitate the final stakeholders meeting in Tarawa to validate the NCP and its implementation plan.

19. Submit the key draft and final key outputs via email to the contact points in Ministry of Commerce, Industry, Cooperatives (MCIC) and Ministry of Internal Affairs (MIA) during the assignment implementation period.

    Geographical Areas:

    The assignment to be undertaken in Tarawa, One outer Island in the Gilbert group and Kiritimati.

    Expected Beneficiaries:

20. Ministry of Internal affairs

21. Policy makers and key stakeholders for other relevant ministries and institutions, for example, Ministry of Information ,Communications, Transport and Tourism Development(MICTTD); Ministry of Environment, Lands and Agricultural Development(MELAD); Ministry of Finance and Economic Development (MFED); Ministry of commerce, Industry and Cooperatives; Ministry of Employment and Human Resources(MEHR); Ministry of Infrastructure and Sustainable Energy(MISE); and the Kiribati Institute of Technology, Ministry of women ,Youth ,Sports and Social Affairs.

22. Producers, private sector directly engaged in cultural development and community based organisations.

    Resources Provided:

23. IC to provide his/her own laptop.

24. Government Based –Ministry of Internal Affairs

    Supervision/Reporting

25. Secretary, Ministry of Internal Affairs

26. Secretary, Ministry of Commerce, Industries and Cooperatives

27. UNDP Project Manager

    QUALIFICATIONS

    A minimum of a Master’s degree in Arts Management, Cultural studies, development studies or related field.

    Experience:

28. At least 10 years of relevant practical working experience on cultural policy and creative industry development ;

29. Excellent analytical ,drafting ,formulationskills and proven recordof reportsin the area of Cultural and creative industry development;

30. Proven experience drafting Cultural related Policies ;

31. Experience in the Pacific Islands Countries and understanding of Kiribati culture would be advantageous.

32. Ability to link cultural development with broader economic sectors and overall national development strategy

    Competencies:

33. Demonstrated experience and understanding of various aspects of cultural development

34. Demonstrated ability to facilitate consultative meetings and to make presentations of emergingfindings to a wide audience; and

35. Expertise in conducting situation analysis and needs assessments related to cultural and creative Industry development

36. Experience in providing policy advice on cultural and sustainable development consistent with international best practices and conventions.

    LANGUAGE REQUIREMENTS

    Fluency in written and spoken English is essential

    SELECTION AND EVALUATION CRITERIA

    The selection and evaluation of a qualified expert will be based on but not limited to the following criteria:

37. Duration of relevant experience in relation to the scope of the assignment.

38. A statement providing background experience in the area of cultural development

39. At least 5 documented assignments with references demonstrating previous experiencein the area ofcultural policy Formulation and creative industry development ;

40. A clear methodology including the proposed work plan and mile stone explaining how he /sheintends to execute the assignment;

41. The qualification of the consultantin relation to the scope of the assignment;

42. Demonstrated experience in working with Community Based Organisations(CBOs), andpublic sector institutions in policy formulation and advisory role

    Evaluation Criteria:

    The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract.

    Applications will be evaluated technically and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:

    When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

    a) responsive/compliant/acceptable, and

    b) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

    * Technical Criteria weighting; 70%

    * Financial Criteria weighting; 30%

    Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals.

KEY DELIVERABLES

• Inception Report  following the desk research (To include situation report and proposed Work Plan)
• Diagnostic report presenting the key findings and policy recommendations to inform the Cultural Policy Development
• National Cultural Policy  and Implementation Plan developed and agreed upon with the Key stakeholder

DURATION, TIMELINES, AND EXPECTED MILESTONES 

Proposal Submission

Offerors must send the following documents.

1. < >

   Cover letter setting out:

   A statement of how the applicant meets the qualifications and experience requirements.

           iii) Completed template for confirmation of Interest and Submission of Financial Proposal

    

   Consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs.

    

   In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources

    

   In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.