Overview : A. Project Title: Development for Renewable Energy Applications Mainstreaming and Market Sustainability (DREAMS) i. Post Title : AREC (Affiliated RE Center)/Market Service Center (MSC) Specialist ii. Implementing Partner : Department of Energy (DOE)-Renewable Energy Management Bureau iii. Location : Manila with field visits in Luzon, Visayas and Mindanao iv. Languages Required : English and national language, Tagalog; Visayan/Cebuano an asset. v. Starting Date : TBD vi. Level of effort : 60 man days vii. Duration of Contract : 75 calendar days from signing of contract B. Project Description i. Goal: “reduce GHG emissions from the power sector, the objective is to promote and facilitate the commercialization of the renewable energy (RE) markets through the removal of barriers to increase investments in RE based power generation project.” ii. Outcome indicators: “Direct emissions reductions will be 205,181 tonnes of CO2eq hand. 20,000 sitio-based households will have access to RE sources. iii. Components and Expected outcomes: DREAMS has 4 components. Components | Outcomes | a. RE Policy and Planning | enforcement of a supportive policy and regulatory environment = increase in RE investments | b. Institutional strengthening for RE mainstreaming | strengthened institutional capacity= increase in RE project approvals | c. Capitalized RE market development | increased number of operational RE projects = increase in confidence of RE developers on viability of RE | d. RE commercialization | capitalized RE markets = increase in RE based power capacity |
iv. Stakeholders for the project. The project is being implemented by the Department of Energy (DOE). DOE assumes over-all responsibility for the achievement of project results. The Project is co-financed with funding from the GEF. UNDP acts as the GEF Executing Agency. All components of the Project are being implemented by the Renewable Energy Management Bureau (REMB). A Project Support Group (PSG) composed of technical staff/specialist from the other Bureaus and divisions of DOE has been formed to provide technical advice in the implementation of the activities including monitoring and evaluation. A Project Steering Committee has been established to serve as a policy and decision-making body for the project implementation. (The members of the PSC are DOE, DILG, DENR, NEDA, TRANSCO, NGCP, NPC, PEMC, UNDP, and representative from the local governments of Iloilo and Palawan) A Project Management Unit is based at the DOE Compound. The PMU is headed by a National Project Director (NPD) who is also the Director of the REMB. A Project Manager and support staff oversees the day to day operations of the DREAMS Project Management Office. The PMO is located at the office of the DOE in Taguig, Metro Manila. C. Scope of Work and Context of the required services (Relevance of the work to the project) This output relates to Component 2: Institutional Strengthening for RE Mainstreaming. (See Annex 1). The IC shall conduct an assessment of the status of the ARECs (See Annex 2). At least 6 ARECs located nationwide will have to be selected in discussion wth DOE. The project document mentioned that increasing RE investments in local areas would benefit from the presence of DOE supported organizations like the Affiliated Renewable Energy Centers (AREC). ARECs are established and managed as extension arms or partners of the DOE in the implementation of RE programs, projects and activities (DO 2013-12-0019). Thus, the DREAMS project, as conceptualized, may either tap ARECs in the strengthening of local institutions or provide new capacities to its target clients like local government units to augment DOEs capacity in RE initiatives. Furthermore, Rule 31 of the IRR of RA9513 prescribes that the Renewable Energy and Management Bureau (REMB) must strengthen the ARECs nationwide. Thus, there is a need however to assess the current status of the ARECs. The assessment shall determine what particular roles the AREC may perform to support the objectives of the DREAMS project in particular and the RE initiatives of the DOE in general. The assessment will be conducted by reviewing secondary data on the ARECs that are available at DOE and the ARECs offices and individual case studies of at least 6 selected ARECS. The current idea is to select at least 2 successful and still active ARECs, 2 existing ARECs but facing difficulties, 2 considered closed/inactive ARECs. As much as possible, one of each type may be selected from Luzon, Visayas and Mindanao. The assessment must look into the mandate, accomplishments and challenges faced by the ARECs in the fulfillment of their roles as prescribed. The period to be covered will be at least for the last 5 years of the ARECS operation (2012-2017) and must include also a recent update ending June 2018. D. Expected Outputs and Deliverables D.1 The expected outputs of this consultancy are the following: i. Six (6) case studies and review of secondary data covering the period 2012-2017 including recent update from January-June 2018 that will serve as bases for the recommended role/s of ARECs, if any, vis a vis the expectations described in the DREAMS project document. ii. Presentation of findings at a forum to be organized by the PMO. D.2 The following minimum activities will be done to deliver the expected output: i. Meeting with the PMO to agree on the study objectives, methodology, report outline and criteria for case selection. ii. A mix of data gathering tools will be employed. iii. Key informant interview of AREC personnel and/or concerned University Officials where the AREC is/was based iv. Key informant interview of clients or institutions assisted by the AREC at least in the last 5 years v. Focused group discussion (FGD) with the AREC and the agencies or institutions they have assisted including the concerned units/offices of either the national or local DOE offices. This FGD will be conducted prior to the departure of the IC in the case study area to report on the ICs preliminary data. vi. Review of performance accomplishment and financial reports submitted by the AREC to DOE in the last 5 years.. vii. Key informant interview with the key DOE officials that are/were involved in the operation/coordination with the AREC. Deliverables/Outputs | Estimated Duration to Complete (days) | Target Due Dates | Review and Approvals Required | % Payment | Name and e-mail of Persons to Review and Accept Output | meeting with DOE to gather preliminary inputs on the framework, methodology and case study outline | 2 | 10 days after signing | PM | 0 | Program Manager, DREAMS Project | inception report including case study outline | 3 | 5 days after signing | PM | 20% | Initial report (containing at least 3 case studies) presented to selected members of PSG | 20 | not more than 30 days submission of inception report | NPD | 40% | 1st draft of report (containing all 6 studies) presented in a forum | 20 | not more than 30 days after presentation | NPD | 20% | final report submission incorporating comments from the forum (includes a 2nd draft prior to final report) | 15 | not more 10 days after the forum | NPD | 20% |
E. Institutional Arrangement The work of the IC will be supervised and coordinated by the Project Manager. The PMO will provide a working space to the IC during the meetings with concerned units of DOE. The PMO will facilitate linkage to the potential key informants within and outside of DOE. However, the gathering and consolidation of data for the study, within or outside of DOE, shall be the responsibility of the IC. F. Duration of the Work Upon signing, the IC will be given a maximum of 90 calendar days to complete the task and submit the final output. G. Duty Station The IC will be based in Manila. Field work is expected in the target AREC sites. H. Qualifications of the Successful Individual Expert Qualification | Points Obtainable (100 points) | Minimum Education - PhD graduate in any social sciences courses preferably Economics, Political Science, Public Administration, Rural/Urban planning, Development Management.
- MA graduate or Phd Level
- MA/Phd Level not related to above
| | Experience (less than 5 years = 3pts; 5-10 years= 5pts; more than 10 = 10pts) - “hands-on” experience in project evaluation, research, or project management.
- familiarity with the key issues related to environment and/or energy
- Experience in working/collaborating with academe sector*
* the ARECs are based at different academic institutions | | Sample of recent (not more than 5 years old) research or evaluation that was directly managed/conducted by the contractor and with the contractor as Team Leader or Principal Evaluator. Submit only a one (1) page summary/abstract of two (2) outputs only. The summary/abstract must contain the following minimum information: - Title of the Study
- Client/For whom the study was made
- Date started and completed (on-going studies are not accepted)
- Objective/s of the study
- Location/s
- Methodology/ies used
- Key Findings
Send a link, soft copy of the two (2) outputs. | 20 10 points for each output submitted. - 5 points: outputs involved research or project evaluation but not directly related to environment, energy
- 10 points: output involved research or project evaluation and related to environment and energy.
| Understanding of the objectives and importance of the study as reflected in the proposed framework, methodology and case study outline - unable to adequately comprehend
- adequately comprehend
- adequate comprehension and the proposed methodology and case outline explains innovative methodology/tools to deliver the desired result of the study.
| 10 30 40 | TOTAL | 100 |
I. Scope of Price Proposal and Schedule of Payments Travel is expected, at least, in the following areas: Iloilo, Cebu, Davao, Ilocos Norte/Sur, Cagayan de Oro, Isabela depending on the sites to be agreed upon. Propose a budget for the travels, meals and lodging as part of the lump sum amount. Kindly fill-up the UNDP financial proposal form attached for the breakdown of the expenses. J. Recommended Presentation of Offer. Kindly submit all the following documents at procurement.ph@undp.org i. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; ii. CV of applicant iii. Brief description of related projects indicating the client, objective and focus of study and time the data was conducted. Please refer to evaluation criteria. iv. Methodology: Description of the assessment framework, indicators to be used in assessing the ARECs, tools for data gathering, key questions to be asked for key informants/focused groups including a proposed outline of the case study. Contractors must clearly elaborate its assessment framework and is encouraged to support its approach with relevant literatures with proper citations. This section should not exceed 10 pages (1.2 space; arial 11, A4). v. Financial Proposal. An all-inclusive financial proposal. “All inclusive” implies that all costs (professional fees, travel and lodging costs, communications, consumables, etc.) that could possibly be incurred by the Contractor are factored into the final budget proposal. K. Criteria for Selection of Best Offer To evaluate the offers a “Combined Scoring method” will be used. The qualifications and methodology will be weighted a maximum of 70% based on the criteria mention on Section H of this TOR. The price offer (Philippine peso) will be weighted a maximum of 30%. L. Annexes to the TOR. The following documents will be provided by the PMO: - Annex 1: Component 2 of the project document
- Annex 2: List of AREC
- Related Department Orders on the ARECs (DO2015-06-0005; DO2013-12-0019)
- Refer to Implementing Rules and Guidelines of RA9513 Rule 31
Items iii and iv are available at the DOE website. |