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Provision of Hotel Conference and Accommodations Services in Addis Ababa for all UN Agencies operating in Ethiopia (Deadline Extended from 14th September 2018 to 24th September 2018 to 1st October 2018 10:00A.M)
Procurement Process :ITB - Invitation to bid
Office :UNDP Country Office on behalf of all UN Agencies - ETHIOPIA
Deadline :01-Oct-18
Posted on :13-Sep-18
Reference Number :48918
Link to Atlas Project :
Non-UNDP Project
Documents :
Invitation to Bid and proposal submission document
Overview :

This bid was posted on 10th August 2018 with deadline 24th September 2018 10:00A.M was now extended to 1 Octobe 2018 10:00A.M (UTC + 03:00) Addis Ababa/Nairobi Time Zone. 

Bid Submission is on or before 1 October 2018 at 10:00 AM (UTC + 03:00) Addis Ababa/Nairobi Time Zone in the following UNDP procurement secured e-mail address:

Procurement Reference No.: ETH/ITB/2018/004

In order to support UN agencies in Ethiopia, UNDP Ethiopia is exploring the possibility of engaging multiple hotels on a recurrent basis to provide hotel room accommodation and conference/workshop related services, as needs arise, to UNDP and the other UN Agencies.  UNDP Ethiopia envisage entering in to contract for two years with possible renewal for one more additional year, subject to satisfactory provision of the services. 

Therefore, with this procurement notice, UNDP Ethiopia Country Office seeks reputable legally established Addis Ababa hotels with proven track record to submit bids to provide the indicated services for the three lots as follows:

Lot 1- Rooms, Lot 2 – Conference Rooms and Conference facilities, Lot 3- Foods.

Expected Starting Date of the Service: 1 January 2019

Duration of the Service: 2 years with possible extension of 1 year based on satisfactory performance.

Application Instructions:

  • Bids shall be submitted on or before 1 October 2018 at 10:00 AM (UTC + 03:00) Addis Ababa/Nairobi Time Zone in the following UNDP procurement secured e-mail address:
  • Interested bidders bid must be expressed in English and shall be valid for a minimum of 120 days.  Mandatory subject of bid submission e-mail: ETH-ITB-2018-004 [Name of Hotel]
  • The maximum file size per transmission is 9MB, and if bidders have more that 9MB should split it in to number of files and send it as 1 of .., 2 of …   until the end of the file. 
  • It shall remain your responsibility to ensure that your bids reaches the address above, on or before the deadline 1 October 2018 10:00 AM (UTC + 03:00) Addis Ababa/Nairobi Time Zone
  • Proposals that are received by UNDP after the deadline shall not be considered for evaluation.  For any clarification, you may forward your request to: 

Contact information

Contact Person :


Name of Office:

UNDP Ethiopia

United Nations Development Programme (UNDP)

ECA Compound, Old Bld. 6th floor

Addis Ababa, Ethiopia

P.O. Box:



+251 11 5 44-43-56


+251 11 5 51-45-99 / +251 11 5 51-51-47

Bid Submission via our secured mail address: