| Overview : Under the direct supervision of the Procurement Analyst, the Procurement Consultant will support the management of the procurement processes for the supply of goods, works and services for certain projects under the UNDP Regional Hub office in Amman, following UNDP procurement procedures to meet clients’ requirements. The specific tasks include: Prepare Invitation to Bid (ITB), Request for Quotations (RFQ), Request for Proposals (RFP) and other bidding documents calling for the supply of goods, works and services on competitive basis ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies. Manage bidding processes, bid evaluations, supplier selections and prepare submissions seeking approval for the contract award. Support in preparing contract award including CAP/R/ACP submissions, raise purchase orders, contract administration, prepare payment certificates for the goods and services received, and other necessary documents including close-out reports.
- Organize and maintain computerized records containing vendor and bid information
- Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
- Organize procurement activities relating to request for proposals, sealed bids, and price quotes
- Perform general Administrative duties such as maintaining general files, typing, and data entry, opening mail, and completing and processing standard purchasing forms.
- Correspond with vendors regarding prices, product availability, and delivery.
- Support in Creating a Procurement system with the collaboration of the IT Department to manage IC's, LTA's and other related contracts that can be accessible/edited by other responsible departments or managers Prepare required data base with cooperation with ICT unit for cost recovery
- Support in organizing Events in the office within UNDP rules and regulation
- Review cases and all support documents received from Regional Programme and advise accordingly.
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