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2018/PROC/UNDP-MMR/PN/090, Construction of Post-Harvest Modules and Fermentation Chambers, for AD Programme in Hopong Township and Loilem Township, Shan State, Myanmar
Procurement Process :ITB - Invitation to bid
Deadline :02-Oct-18
Posted on :30-Aug-18
Reference Number :49383
Link to Atlas Project :
Non-UNDP Project
Documents :
2018-090-Invitation to Bid-ITP-PHMC-Bid Form
2018-090-Invitation to Bid-ITP-PHMC-1-32
2018-090-Invitation to Bid-ITB-PHMC-Re-advertise
Overview :


Construction of Post-Harvest Modules and Fermentation Chambers for UNODC AD Programme in Hopong Township and Loilem Township, Shan State, Myanmar


Dear Mr./Ms.: [indicate name]

The United Nations Development Programme (UNDP) hereby invites you to submit a Bid to this Invitation to Bid (ITB) for the above-referenced subject. 

This ITB includes the following documents:

                Section 1 – This Letter of Invitation

Section 2 – Instructions to Bidders (including Data Sheet)

Section 3 – Schedule of Requirements and Technical Specifications

Section 4 – Bid Submission Form

Section 5 – Documents Establishing the Eligibility and Qualifications of the Bidder

Section 6 – Technical Bid Form

Section 7 – Price Schedule Form

Section 8 – Form for Bid Security

Section 9 – Form for Performance Security

Section 10 – Form for Advanced Payment Guarantee
Section 11 – Contract to be Signed, including General Terms and Conditions

Section 12 – Bill of Quantities

Section 13 – Drawings


Your offer, comprising of a Technical Bid and Price Schedule, together in a sealed envelope or password protected PDF version for email submission, should be submitted in accordance with Section 2.


United Nations Development Programme 

No.6 Natmauk Road, Tamwe Township
P.O. Box 650, Yangon 11211, Myanmar

Programme Support Team Leader


  • For hard copy bids, please send your bids in sealed envelopes to The United Nations Development Programme, No. 6 Natmauk Road, Tamwe Township, Yangon, PO Box. 650, 11211 Yangon as early as possible before the deadline of 20 September 2018;
  • For electronic submission, please send only the duly completed Bid Documents with above-mentioned ITB No. to  (Please attach password protected Bid); Password must be provided to UNDP until the date and time of Bid Opening as indicated in the Datasheet No. 24
  • UNDP takes no responsibility for effective delivery of the electronic document.
  • Please note, if your file was successfully sent to you should receive the message subjected ‘Success! Your bid was sent to the secured e-mail’. If upon submission you do not receive the confirmation message, please contact for clarifications.
  • Please make sure that the maximum file size of the attachments do not exceed 5 MB. If attachments exceed maximum file size allowed, please send in separate emails with subsequent number in subject line.

The letter should be received by UNDP no later than 2 October 2018, 5:00 pm (Myanmar).   The same letter should advise whether your company intends to submit a Bid. If that is not the case, UNDP would appreciate your indicating the reason, for our records.    

If you have received this ITB through a direct invitation by UNDP, transferring this invitation to another firm requires notifying UNDP accordingly.  

Should you require any clarification, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this ITB.  

UNDP looks forward to receiving your Bid and thanks you in advance for your interest in UNDP procurement opportunities.


Instructions to Bidders




The following data for the supply of goods and related services shall complement / supplement the provisions in the Instruction to Bidders.  In the case of a conflict between the Instruction to Bidders and the Data Sheet, the provisions in the Data Sheet shall prevail


DS No.

Cross Ref. to Instructions



Specific Instructions / Requirements



Project Title:

Alternative Development Programme (AD Programme), UNODC, Myanmar



Title of Goods/Services/Work Required:

Construction of Post-Harvest Modules and Fermentation Chambers for AD Programme in Hopong Township and Loilem Township, Shan State, Myanmar







Language of the Bid:

☒ English           



Conditions for Submitting Bid for Parts or sub-parts of the Total Requirements

☒ Allowed for the following option:

Lot 1. Construction of Post-Harvest Modules and Fermentation Chambers for AD Programme in Loilem Township

Lot 2. Construction of Post-Harvest Modules and Fermentation Chambers for AD Programme in Hopong Township



Conditions for Submitting Alternative Bid

☒ Shall not be considered




A pre-Bid conference will be held on: 




Period of Bid Validity commencing on the submission date

☒ 120 days



C.15.4 b)

Bid Security

☒ Required

Amount of Bid Security shall be USD 2,000.





Acceptable forms of Bid Security

The form attached to this ITB or a certified cheque.



C.15.4 a)

Validity of Bid Security

Bid Security validity period shall be not less than 120 days from the date of submission of bid



Advanced Payment upon signing of contract

☒ Allowed

Tha advance payment amount shall be not more than 20% of the contract value

10% of the billed amount from each payment shall be deducted to recover the advance payment


A Bank Guarantee in the amount of the advanced payment shall be required.



Liquidated Damages

☒ Will be imposed under the following conditions:

Percentage of contract price per day of delay: 0.1%

Max. no. of days of delay: 30 Days

Next course of action: Contract Cancellation



Performance Security

☒ Required

5% of the contract value 




Preferred Currency of Bid and Method for Currency conversion

☒ Local Currency (Kyat) for local vendors

☒ United States Dollars (US$) for overseas vendors


Reference date for determining UN Operational Exchange Rate : Contract issue date


Reference date for determining UN Operational Exchange Rate: Framework Agreement issue date




Deadline for submitting requests for clarifications/ questions

7 days before the submission date.





Contact Details for submitting clarifications/questions[1]

Focal Person in UNDP: Min Min Thein

Address: No.6 Natmauk Road, Tamwe Township
P.O. Box 650, Yangon 11211, Myanmar                        

E-mail address dedicated for this purpose:



Manner of Disseminating Supplemental Information to the ITB and responses/clarifications to queries

☒ Direct communication to prospective Bidders by email

☒ Direct communication to prospective Bidders by email or fax, and Posting on the website



No. of copies of Bid that must be submitted if the bids shall be submitted by courier or hand delivery

Original: 1

Copies: 2


D.23.1 b)



Bid submission address

No.6 Natmauk Road, Tamwe Township
P.O. Box 650, Yangon 11211, Myanmar.





Deadline of Bid Submission

Date and Time:  October 2, 2018 5:00 PM



Manner of Submitting Bid

☒ Courier/Hand Delivery

☒ Electronic submission of Bid[2]




Conditions and Procedures for electronic submission and opening, if allowed

☒ Official Address for e-submission:

☒ Format: PDF files only, password protected

☒ Password must not be provided to UNDP until the date and time of Bid Opening as indicated in No. 24

☒ Max. File Size per transmission: 5 MB

☒ Max. No. of transmission: 3

☒ No of copies to be transmitted: 1

☒ Mandatory subject of email: Construction of Post-Harvest Modules and Fermentation Chambers

☒ Virus Scanning Software to be Used prior to transmission.

☒ Time Zone to be Recognized: Myanmar

☐ Other conditions: [pls. specify]


D.23.1 c)

Date, time and venue for opening of Bid

Date and Time: October 3, 2018 10:00 AM

Venue: UNDP Office, Myanmar



Evaluation method to be used in selecting the most responsive Bid

☒ Non-Discretionary “Pass/Fail” Criteria on the Technical Requirements; and

☒ Lowest price offer of technically qualified/responsive Bid




Required Documents that must be Submitted to Establish Qualification of Bidders (In “Certified True Copy” form only)


☒ Company Profile, which should not exceed fifteen (15) pages, including printed brochures and product catalogues relevant to the goods/services being

☒ Tax Registration/Payment Certificate issued by the Internal Revenue Authority evidencing that the Bidder is updated with its tax payment obligations, or Certificate of Tax exemption, if any such privilege is enjoyed by the Bidder

☒ Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation

☒   Trade name registration papers, if applicable

☒  Local Government permit to locate and operate in the current location of office or factory

☒ Official Letter of Appointment as local representative, if Bidder is submitting a Bid in behalf of an entity located outside the country

☒ Quality Certificate (e.g., ISO, etc.) and/or other similar certificates, accreditations, awards and citations received by the Bidder, if any

☒  Plan and details of manufacturing capacity, if Bidder is a manufacturer of the goods to be supplied

☒   Certification or authorization to act as Agent in behalf of the Manufacturer, or Power of Attorney, if bidder is not a manufacturer

☒  Latest Audited Financial Statement (Income Statement and Balance Sheet) including Auditor’s Report for the past [3 years]

☒   Statement of Satisfactory Performance from the Top 3 Clients in terms of Contract Value the past  [5 years]

☒  List of Bank References (Name of Bank, Location, Contact Person and Contact Details)

☐ All information regarding any past and current litigation during the last five (5) years, in which the bidder is involved, indicating the parties concerned, the subject of the litigation, the amounts involved, and the final resolution if already concluded.



Other documents that may be Submitted to Establish Eligibility

☒ Not Required




Structure of the Technical Bid and List of Documents to be Submitted

Same as section 26



Latest Expected date for commencement of Contract

October 1, 2018



Maximum Expected duration of contract

60 days (2 Month) from the signing of the contract



UNDP will award the contract to:

☒ One or More Bidders



Criteria for the Award and Evaluation of Bid

Award Criteria

☒ Non-discretionary “Pass” or “Fail” rating on the detailed contents of the Schedule of Requirements and Technical Specifications

☒ Compliance on the following qualification requirements:

Bid Evaluation

Qualification and credential Ccriteria

☒ At least two years experiences in building construction projects especially dealing with the design, construction and maintenance of the physical structure including works like buildings canals. (xxx Points)

☒ Experiences working in remote, conflict and mountainous areas is preferable. (xxx Points)

☒ Experience in similar to construction of Post-Harvest Modules is also preferable. (xxx Points)

(Provide detail of project and its location.)

Qualification and relevant experience of engineering and technical team to be engaged in the project Under Each Lot

☒ Two civil engineers having at least two years of experience engaging for building construction projects.

(Full CVs signed by the candidates)

(xxx points for Civil Engineer and xxx Points for each supervisor)





Post qualification Actions

☒ Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted;

☒ Validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team;

☒ Testing and sampling of completed goods similar to the requirements of UNDP, where available; and

☐ Others [click here to specify]



Conditions for Determining Contract Effectivity

☒ Others Meet expected delivery lead time requirements



Other Information Related to the ITB

Bidders are requested to provide full and complete information as requested in the ITB.