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2018/PROC/UNDP/MMR/RFQ/097, Coffee Roaster Machine and Equipment for Coffee Cupping Laboratory
Procurement Process :RFQ - Request for quotation
Deadline :21-Sep-18
Posted on :05-Sep-18
Development Area :OTHER
Reference Number :49527
Link to Atlas Project :
Non-UNDP Project
Documents :
2018-RFQ-097-20180904-Coffee Roaster Machine & Equipment for Coffee Cupping Laboratory
Annex 1 Specification-Coffee Roaster
Annex 1 Specificatio-Equipment for Coffee Laboratory
2018-RFQ-097-20180904-Coffee Roaster Machine & Equipment-Annex2-Form (002)
Annex3-General Terms and Conditions for Contract
Overview :

Dear Sir / Madam:

We kindly request you to submit your quotation for “Coffee Roaster Machine and Equipment for Coffee Cupping Laboratory”, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2.

Quotations may be submitted on or before September 21, 2018 and via courier services, hand deliver or email to the address below:

United Nations Development Programme

No. 6, Natmauk Road, Tamwe Township

Attention: Krishna Raj Adhikari, Head of Common Services and Transaction Services


  • For hard copy quotations, please send your quotations in sealed envelopes to The United Nations Development Programme, No. 6, Natmauk Road, Tamwe Township, Yangon, PO Box. 650, 11211, Yangon as early as possible before the deadline;
  • For electronic submission, please send only the duly completed Quotation Documents with above-mentioned RFP No. to (Please protect the Quotations with password and send the password within 24 hours after closing the deadline for submission);
  • UNDP takes no responsibility for effective delivery of the electronic document.
  • Please note, if your file was successfully sent to you should receive the message subjected 'Success! Your proposal was sent to the secured e-mail'. If upon submission you do not receive the confirmation message, please contact immediately for clarifications.

Quotations submitted by email must be limited to a maximum of 2 MB, virus-free and no more than two email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format.

Please take note of the following additional requirements and conditions pertaining to the supply of the abovementioned good/s:

Exact Address/es of Delivery Location/s (identify all, if multiple)


Taunggyi Business Center (TBC), Warehouse building No. (37), 4 mile, Taunggyi Hopong Road, Kangyi Quarter, Taunggyi Township, Southern Shan State, Myanmar.


Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP)

☒ 7 days from the signing of the Goods and Services Contract


Delivery Schedule

☒ Within 1 week



Currency of Quotation[1]

☒ Local Currency (Kyats) for local vendors

☒ United States Dollars (US$) for overseas vendors


Value Added Tax on Price Quotation[2]

☒ Must be exclusive of VAT and other applicable indirect taxes


After Sales Service required

☒ Warranty on Parts and Labor for minimum period of 1 year

Deadline for the Submission of Quotation


COB, Friday, September 21, 2018 and Myanmar Time Zone 17:00 pm


All documentations, including catalogs, instructions and operating manuals, shall be in this language

☒ English


Documents to be submitted[3]

☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1;

☒ Quality Certificates (ISO, etc.);

☒ Latest Business Registration Certificate;

☒ Latest Internal Revenue Certificate / Tax Clearance;


Period of Validity of Quotes starting the Submission Date

☒ 120 days


Partial Quotes

☒ Not permitted

Payment Terms[4]

☒ Within 30 days from receipt and inspection of goods and acceptance of invoice


Evaluation Criteria

[check as many as applicable]

☒ Technical responsiveness/Full compliance to requirements and lowest price

Comprehensiveness of after-sales services

☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required]


UNDP will award to:


☒ One and only one supplier


Type of Contract to be Signed

☒ Purchase Order

☒ Goods and Services Contract


Special conditions of Contract

☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days


Conditions for Release of Payment

☒ Written Acceptance of Service based on full compliance with RFQ requirements


Annexes to this RFQ

☒ Specifications of the Services Required (Annex 1)

☒ Form for Submission of Quotation (Annex 2)

☒ General Terms and Conditions / Special Conditions (Annex 3).


Contact Person for Inquiries

(Written inquiries only)

Min Min Thein, Procurement Analyst,


Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.


Service proposed shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.

The quotation that complies with all of the specifications and requirements and offers the lowest price shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the vendor does not accept the final price based on UNDP's re-computation and correction of errors, its quotation will be rejected.

After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based on ex-works price in the event that the transportation cost is found to be at high side. Any Purchase Order that will be issued shall be subject to the General Terms and Conditions herein attached hereto.

UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with your preparation and submission of a quotation, regardless of the conduct or outcome of the selection process.

Our vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: . It is, however, not available to[i] non-responsive or non-timely bidders or when all bids are rejected.

UNDP implements a zero tolerance on fraud and corrupt practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link :

Thank you and we look forward to receiving your quotation.