Overview : A.Project Description and Objectives Efficient, resilient, and well-planned road networks ensure that no one is left behind in the drive for inclusive growth. This is why roads are considered as an important foundation for the Sustainable Development Goals (SDGs), and a prerequisite for bringing communities together. At present, only 24.6% of all provincial roads in the Philippines are of acceptable quality. Of the 12,726km of provincial core roads, 57.2% are unpaved and in need of upgrading, while 20.2% are in poor condition and in need of rehabilitation. The situation is similarly dire for the 19,098 km of non-core roads, with 67% needing upgrading and 7% in need of rehabilitation. To address this situation, the Department for the Interior and Local Government (DILG) has launched the Conditional Matching Grant to Provinces (CMGP) initiative to implement road construction, repairs and rehabilitation, and to improve the quality of the local road network across the country. By providing the provinces with financial investment for capital outlay, the Program addresses the under-investment in local roads, and the improvement of national-local roads connectivity to increase economic activity, and improve public access to facilities and services in the provinces. Moreover, as governance reforms are necessary to sustain local roads management, the Program also supports governance reforms, quality assurance and the strengthening of governance processes, specifically in the aspects of local roads management (LRM) and public financial management (PFM), among others. In partnership with DILG, UNDP has launched a project “Paving the Road to SDGs through Good Governance” (Roads2SDGs) which aims to provide support to quality assurance and the governance reform components of CMGP through the ‘Road to SDGs’ framework. This framework will anchor the prioritization, planning, design, implementation, and maintenance of infrastructure projects to the achievement of the SDGs, incorporating the elements of partnership building, climate change and disaster risk reduction, gender mainstreaming, and citizen participation for transparency and accountability. The Governance Reform aspect to be covered by the Roads2SDGs aims to further enhance and strengthen the existing capacities, skills, processes and systems of PLGUs in LRM and PFM, among others, so that PLGUs themselves are able to more effectively plan, design, implement, and maintain their local roads network. As the CMGP Program will be implemented nationwide for six years from 2017 to 2022, it is best to map out plans and strategies for the successful implementation and achievement of the targeted reforms and aligning them with the Sustainable Development Goals (SDGs). These reforms, guided by the SDGs, will be incorporated into a document that shall be called the Provincial Governance Reform Roadmap to the SDGs (PGRR2SDGs) of the PLGUs. The formulation of this document is clearly stated in Section 5.6.1 of the DILG-DBM Joint Memorandum Circular No. 2017-002, dated 26 April 2017, to wit: “The Provincial Government shall prepare a Governance Reform Roadmap (PGRR) for a term of six (6) years (2017-2022) to achieve the reform targets.” The PGRR shall cover, among others, the following seven (7) areas of reform: A.) Local Road Management (LRM), with purposive efforts at making the roads as access towards achieving the SDGs: - Local Road Information Management
- Local Road Network Development Plan
- Local Road Construction and Maintenance
- Local Road Asset Management
B.) Mainstreaming the SDGs in plans and budgets through Public Financial Management (PFM): - Internal Audit
- Budgeting, Revenue Generation and Expenditure Management
- Procurement
In June 2018, the Roads2SDGs Project conducted a series of activities leading to the crafting of the Guidelines for Provincial Governance Reform Roadmap, together with the Workshop and Facilitation Guidelines to prepare UNDP, DILG-CMGP and Provincial LGUs in the roll-out and conduct of Workshops for the Provincial Governance Road Reform Roadmaps to SDGs (PGRR2SDGs). Subsequently, the DILG-CMGP Secretariat identified and endorsed twenty-one (21) provinces to comprise the list of provinces for the pilot roll-out of the formulation of the Provincial Governance Reforms Roadmaps to the SDGs (PGRR2SDGs). As pilot LGUs, these 21 provinces underwent more intensive technical workshops for the PGRR2SDGs Formulation conducted in three batches. These was followed by another sets of trainings intended for Regional Coordinators, Regional Directors, and provincial staff to ensure that these stakeholders are well aware of the thrust and objectives of the project. After capacitating these pilot provinces and all concerned focal points, next in line is to conduct to the remaining provinces the similar technical workshop as follows: Activities | Documenter | Indicative Venues | Workshop on the Formulation of the PGRR (Batch 4: Group A) | Documenter 1 | Cebu | Workshop on the Formulation of the PGRR (Batch 4: Group B) | Documenter 2 | Cebu | Workshop on the Formulation of the PGRR (Batch 5: Group A) | Documenter 1 | Pampanga | Workshop on the Formulation of the PGRR (Batch 5: Group B) | Documenter 2 | Pampanga | Workshop on the Formulation of the PGRR (Batch 6: Group A) | Documenter 3 | Davao | Workshop on the Formulation of the PGRR (Batch 6: Group B) | Documenter 3 | Cagayan de Oro |
B. Scope of Work The documenter is expected to perform the following: Written documentation of the entire duration of each workshop covering all proceedings including the outputs of each province and region as regards their PGRR; Work in close coordination with the facilitator/s to ensure the coverage of all activities; Capture all the workshop processing, inputs and results; Cover the documentation of at least two (2) activities (Cebu-Pampanga, Cebu-Pampanga, Davao-Cagayan De Oro)
C. Expected Outputs and Deliverables Prepare and submit a hardbound written documentation report for each training with photos of the entire activity with annexes such as tables, schedules, or matrix of agreements, concerns raised, depending on what is applicable after the draft report has been approved; The written documentation report should be submitted not later than 2 weeks after the end of each workshop.
E. Institutional Arrangement The Vendor (Documenter) shall coordinate and work with the Roads2SDGs Project Manager, Project Associate and the facilitators for institutional and substantive matters pertaining to the workshops. He/She is expected to check the different FGDs and workshop groups to capture the concerns of each group. The Vendor should submit draft written documentation report subject for review and acceptance of the Project Manager and Project Associate before printing the final copy and submitting the hardbound copy. The project shall provide meals and accommodation arrangements for the vendor for the duration of the workshop. Cost of land transportation and/or air tickets will also be covered but this must be included in the financial proposal and form part of the total contract package for the documenter.
F. Duration of Work The Vendor (Documenter) shall be engaged to document the training/workshop/orientation from October 1, 2018 to November 15, 2018. Estimated lead time for UNDP to review outputs, give comments, certify approval/acceptance of outputs is one (1) week and another minimum of 10 days (depending on bulk of work) for payment processing upon the submission and acceptance of deliverables.
H. Qualifications of the Successful Individual Contractor Education - University or Bachelor’s degree in development communication, journalism, community development, humanities, governance, development management, and/or related field of study. Advanced studies or degrees in related field would be an advantage
Experience - Have at least one (1) year experience in developing/writing documents such as project proposals, correspondences, reports and others to show good writing and analysis skills.
- Must have served at least once as a documenter for a training/workshop for an activity conducted by the government, I/NGO, and/or academe
- Previous working engagements with both local and national government, NGOs, or civil society groups.
Language I. Scope of Price Proposal and Schedule of Payments The Vendor shall be remunerated, all-inclusive to cover for the actual professional services rendered, inclusive of allowances for land transport, air tickets, meals during travel, communication, printing, and other expenses of the Vendor to perform tasks and accomplish the deliverables for this engagement; The contract price is fixed regardless of changes in the cost components;
Payments shall be processed and paid in tranches upon acceptance by the Roads2SDGs Project Manager of the following deliverables submitted by the Vendor: - 1st Tranche - 20% upon signing of the contract and arrival at duty station (venue for the conduct of activity)
- 2nd Tranche - 40% upon submission and acceptance of the final documentation report of the 1st Training workshop.
- 3rd Tranche - 40% upon submission and acceptance of the final documentation report of the 2nd Training workshop.
J. Recommended Presentation of Offer Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
K. Criteria for Selection of the Best Offer Qualification | Points Obtainable (100 points) | Education University or Bachelor’s degree in development communication, journalism, community development, humanities, governance, development management, and/or related field of study. Advanced studies or degrees in related field would be an advantage | 20 | Experience | (70) | - Have at least one (1) year experience in developing/writing documents such as project proposals, correspondences, reports and others to show good writing and analysis skills
| 25 | - Must have served at least once as a documenter for a training/workshop for an activity conducted by the government, I/NGO, and/or academe
| 30 | - Previous working engagements with both local and national government, NGOs, or civil society groups.
| 20 | Language English and Filipino | 5 | TOTAL | 100 |
Kinldy submit your application to: procurement.ph@undp.org Please indicate on your application on what location are you applying. (e.i. Documenter for PGRR2SDGs Activities and Workshops - Documenter 1) “In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.” |