| Overview : The United Nations Development Programme (UNDP) hereby invites you to submit a Bid to this Invitation to Bid (ITB) - BBITB52927 - Provision of Travel Management Services (TMS). UNDP Barbados and The OECS, on behalf of the Participating United Nations System Agencies is issuing this tender document for the purpose of concluding a Long Term Agreements (LTAs) with successful Proposers (up to a maximum of two (2) for a period of one (1) year with the possibility to renew thereafter, for a maximum of an additional two (2) years, subject to satisfactory contract performance. Other UN Agencies may decide to piggyback on the contract(s) established; where a separate contract might be required, it is to be issued by the relevant UN Agency directly. It is anticipated that the total value of the given LTA(s) will be approximately USD$2.5 million per annum. While UNDP intends to establish the LTAs, there is no fixed committed contract amount and UNDP reserves the right to utilize other sources at its discretion to assure value for money. Once the contract is established with the winning vendors, orders for tickets or services will be placed through purchase orders or travel authorization requests and the General Conditions and Terms of the Contract will be in force. This ITB includes the following documents: Section 1 – This Letter of Invitation Section 2 – Instructions to Bidders (including Data Sheet) Section 3 – Schedule of Requirements and Technical Specifications Section 4 – Bid Submission Form Section 5 – Documents Establishing the Eligibility and Qualifications of the Bidder Section 6 – Technical Bid Form Section 7 – Price Schedule Form Section 8 – Form for Bid Security [NOT APPLICABLE, PLEASE DISREGARD] Section 9 – Form for Performance Security [NOT APPLICABLE, PLEASE DISREGARD] Section 10 – Form for Advanced Payment Guarantee [NOT APPLICABLE, PLEASE DISREGARD] Section 11 – Contract to be Signed, including General Terms and Conditions This procurement process is conducted through the UNDP eTendering online system (interested applicants must register in the system in order to access the additional documents). Detailed instruction on how to register as a first-time user, how to submit and manage bids, as well as the complete User guide for bidders, and FAQ document for bidders, can be found at UNDP Procurement Resources for Bidders. The Event ID that is posted currently for Barbados and OECS Country office is BBITB52927. Deadline of submission is indicated in the online system. Any extensions or other amendments to the solicitation documents will be posted in the eTendering system. Bidders must click on “Accept invitation” button to receive automatic notifications if such amendments occur, and to be logged as having posted a bid. If you have received this ITB through a direct invitation by UNDP, transferring this invitation to another firm requires notifying UNDP accordingly. Should you require any clarification, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this ITB. UNDP looks forward to receiving your Bid and thanks you in advance for your interest in UNDP procurement opportunities. Yours sincerely, PROCUREMENT UNIT | 
