Procurement Notices

TERMS OF REFERENCE

A.Background

The Government of the Republic of the Philippines (GPH), through the Office of the Presidential Adviser on the Peace Process (OPAPP), has partnered with the United Nations Development Programme (UNDP) to implement a project entitled “Support to Peacebuilding and Normalization” (SPAN). SPAN aims to contribute towards sustaining the gains of the Government’s peace process, and in ensuring peace and security in conflict-affected areas by: (a) accelerating the implementation of the security and socio-economic aspects of the Normalization Annex of the GPH-Moro Islamic Liberation Front (MILF) Comprehensive Agreement on the Bangsamoro (CAB); and, (b) strengthening the enabling environment for peace, recovery and development.

The UNDP-SPAN Programme intends to accelerate the utilization of the project funds for implementation through the assistance of the UNDP in the Philippines. This program has several components associated to the normalization process of the on-going peace agreement between the Philippine government and the MILF. SPAN is composed of four (4) components: (1) Component 1: Support to the Implementation of the Security Aspect of Normalization; (2) Component 2: Support to the Implementation of the Socio-Economic Aspect of Normalization; (3) Component 3: Strengthening the Enabling Environment for Peace, Recovery and Development; and, (4) Component 4: Social Healing and Peacebuilding Programme for Marawi.

One of the activities identified under Component 1 is the construction of Joint Peace Security Team (JPST) Stations using the preliminary plans provided by the JPST.  The JPST Stations will be located  in five (5) identified areas to serve as the headquarters and clearing house for the deployment of JPST members. The construction of these stations warrants the services of a licensed civil engineer to provide sound advice and guidance from pre-construction works, bidding process up to contract award for construction.

B.Functions/Key Results Expected

Under the overall guidance of the SPAN Project Manager, the Civil Engineer will carry out the following tasks:

C.Expected Outputs and Deliverables

The Civil Engineer is expected to deliver the following deliverables/outputs, with the corresponding due dates and review/approving authority:

E.      Institutional Arrangement

The Civil Engineer will work under the overall guidance of SPAN Project Manager, UNDP.

Joint monitoring of this project will be undertaken by OPAPP and UNDP, with OPAPP providing inputs to the issuance of certificates of acceptance for the outputs of the Civil Engineer. The Civil Engineer is expected to submit outputs and reports to UNDP based on existing guidelines and agreed schedules.

F.     Duration of the Work

The Civil Engineer will be contracted for 40 man-days spread over October to December 2018.

G.     Duty Station

The Civil Engineer is not required to report on a daily basis at the OPAPP Cotabato City office.  However, he/she should be willing to travel to areas where the projects are located. He/she is also expected to attend meetings relative to the project.

H.     Qualifications of the Successful Individual Contractor

Functional Competencies:

Development and Operational Effectiveness:

• Ability to lead strategic planning and facilitate crucial decision making on operational matters;
• Ability to lead the formulation, implementation, monitoring and evaluation of sound development programmes;
• Ability to generate creative, practical approaches to overcome challenging situations;
• Strong technical and practical leadership and knowledge in issues related to conflict prevention, peace-building, coordination and effectiveness;
• Familiarity with UN system and role of key stakeholders in the area of national development plans and programmes, local-level planning, and aid management.

Knowledge Management and Learning:

• Promotes knowledge management and a learning environment through leadership and personal example;
• Experience in capacity development and facilitating positive transformational change;
• Experience in providing technical assistance and substantive inputs in the area of peacebuilding.

Management and Leadership:

• Builds strong relationships with clients, focuses on impact and responds positively to constructive feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates good oral and written communication skills;
• Demonstrates excellent presentation skills;
• Excellent computer skills, and applications for report and project planning;
• Excellent organizational skills and proven ability to deliver projects within assigned deadlines;
• Demonstrates openness to change and ability to manage complexities;
• Excellent interpersonal skills and objectivity
• Experience working collaboratively in a team structure in a multicultural environment.

Corporate Competencies:

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

I. Scope of Price Proposal and Schedule of Payments

The outputs of the Resident Civil Engineer shall be submitted to the SPAN Project Manager and endorsed to the Team Leader of the Resilience and Peace Building Unit (UNDP) for payment processing.

J.      Recommended Presentation of Offer

Interested individuals are required to submit the following:

1. Curriculum vitae indicating educational background, relevant work experiences, skills and competencies, and other qualifications related to the post
2. Financial proposal containing the: (i) Letter of Confirmation of Interest and Availability using the template of UNDP; and, (ii) breakdown and total costs of the engagement.
3. Copy of updated PRC license and PTR

All proposals should be forwarded to procurement.ph@undp.org on or before the indicated deadline of submission in the procurement notice.

K.     Criteria for Selection of the Best Offer

The combined scoring method will be used to select an IC. The evaluation of the proposal will be based on the following criteria:

1. Qualification of service provider (70%)
2. Financial proposal (30%)

​Application Requirements:

The following documents may be requested:

• Duly accomplished Letter of Confirmation of Interest and Availability (Financial Proposal Template)  - indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided by UNDP;
• Personal Curriculum Vitae, indicating all past experiences from similar projects, as well as the contact details (email and telephonenumber) of the candidate and at least three (3) professional references;
• Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.

Application requirements should be emailed to procurement.ph@undp.org and registry.ph@undp.org on or before 05 November 2018.
Attachments in this link:

• Financial Proposal Template and P11 Personal Histiory Template
• Terms of Reference
• Letter of Confirmation of Interest and Availability (Financial Proposal Template)

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.