| Overview : TERMS OF REFERENCE Project / Output ID | 00107421 / 00107729 | Project Title | Support to Peacebuilding and Normalization (SPAN) Programme | Activity Title | Consultancy Services of Resident Engineers for the Implementation of Quick Response Projects through Individual Contract (2 Resident Engineers) | Contract Duration | November to December 31, 2018 with possible extension | Funding Source | SPAN | Executing Agency/Unit | UNDP Philippines - Resilience and Peace Building Unit (RPBU) | General Supervision | Office of the Presidential Adviser on the Peace Process (OPAPP) |
A.Background The Government of the Republic of the Philippines (GPH), through the Office of the Presidential Adviser on the Peace Process (OPAPP), has partnered with the United Nations Development Programme (UNDP) to implement a project entitled “Support to Peacebuilding and Normalization” (SPAN). SPAN aims to contribute towards sustaining the gains of the Government’s peace process, and in ensuring peace and security in conflict-affected areas by (a) accelerating the implementation of the security and socio-economic aspects of the Normalization Annex of the GPH-Moro Islamic Liberation Front (MILF) Comprehensive Agreement on the Bangsamoro (CAB) and (b) strengthening the enabling environment for peace, recovery and development. The UNDP-SPAN Programme intends to accelerate the utilization of the project funds for implementation through the assistance of the UNDP in the Philippines. This program has several components associated to the normalization process of the on-going peace agreement between the Philippine government and the MILF. SPAN is composed of four (4) components: (1) Component 1: Support to the Implementation of the Security Aspect of Normalization, (2) Component 2: Support to the Implementation of the Socio-Economic Aspect of Normalization, (3) Component 3: Strengthening the Enabling Environment for Peace, Recovery and Development, and (4) Component 4: Social Healing and Peacebuilding Programme for Marawi. One of the activities identified under Component 2 is the implementation of Quick Response Projects in six (6) previously acknowledged MILF camps, namely; Camp Abubakar-as-Siddique (Maguindanao), Camp Badre (Maguindanao), Camp Omar (Maguindanao), Camp Rajamuda (Maguindanao & North Cotabato), Camp Bushra (Lanao del Sur), and Camp Bilal (Lanao del Norte). The implementation of Quick Response Projects in these areas is part of the Confidence-Building and in line with the socioeconomic components of the Normalization component of the Comprehensive Agreement on the Bangsamoro (CAB). Recently, SPAN Programme contracted the services of the Bangsamoro Development Authority (BDA) to conduct social transformation and assessment of quick impact projects that are relevant and most needed in these identified areas. The assessment resulted in the list of projects that needs to be implemented. The implementation of these projects warrants the services of a resident civil engineer to provide sound advice and guidance from pre-construction works, bidding process to contract awarding and completion of the construction works. The engagement of the Consultant will be in 2 Phases. Phase 1, which is the subject of this Terms of Reference, will cover the pre-construction phase up to award of the construction contract while Phase 2 will involve Construction Supervision and Management. The Quick Response Projects may involve the construction of Level 2 Water Systems, Solar Dryers, Coco Grills, Solar Powered Water Systems, Box Culverts, Community Centers with Solar Dryers, Hanging Bridges, Core Shelters, among others. It is envisioned to Ground Break in December 2018. B.Functions/Key Results Expected Under the overall guidance of the SPAN Project Manager in coordination of OPAPP Assistant Secretary for Policy and Programs, the Resident Civil Engineer will carry out the following tasks: Functions/Key Results Expected for Phase 1 - Conduct site visits/inspections of the areas where the Quick Response Projects will be located;
- Secure copies of Land Titles, Lease Agreements with the owner, whichever is applicable, and other proofs of legal documents allowing the use of the land for the purposes identified therein;
- Assist in the preparation of Work and Financial Plans and prepare schedules of project implementation;
- Prepare Tender Documents necessary to Bid Out the identified Quick Response Projects through the Design and Build Modality;
- Participate in Pre-Procurement Meetings, Pre-Bid Conference(s), and other Meetings during the bidding process;
- Asssist in the preparation of Supplemental/Bid Bulletins and clarifications to Bidders;
- Ensure that all bidding documents are in accordance with UNDP standards and regulations;
- Evaluate submitted proposals and recommend to the Evaluation Committee the most responsive,complying and advantageous bid;
- Ensure the preparations and legwork the approval of all necessary permits in case of direct implementation, and/or identify all necessary permits necessary to implement the identified Quick Response Projects and ensure that the winning contractor secure all necessary permits;
- Prepare and roll-out of monitoring and quality assurance guidelines/checklists/templates which other members of OPAPP-UNDP SPAN Project Team can use to ensure that: (a) structures are built according to specifications and prescribed standards; (b) Variation Orders are duly noted and defects rectified; (c) Bid Bonds/Performance Bonds/Warranty Bonds/Insurances are submitted/updated, whichever is applicable; (d) Projects are implemented on schedule and within budget; (e) Safety measures are implemented onsite; and (f) all contract provisions, especially defects liabilities, are enforced;
- Reporting/Communications: prepare regular briefings and reports to UNDP and OPAPP; and
- Render other services as may be necessary in coordination with OPAPP and in line with the implementation of the Quick Response Projects.
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C.Expected Outputs and Deliverables The Civil Engineer is expected to deliver the following deliverables/outputs, with the corresponding due dates and review/approving authority: Deliverables/ Outputs | Estimated Duration to Complete | Target Due Dates | Review and Approvals Required | Name and Email address of designated person who will review and accept the output | - Upon submission and acceptance of Inception Report including Site Inspection Report, Work and Financial Plan and Schedule of Project Implementation
| | November 2018 | Atty. Camilo Miguel Montesa RPBU Team Leader UNDP camilo.montesa@undp.org | Atty. Camilo Miguel Montesa RPBU Team Leader UNDP camilo.montesa@undp.org | Upon submission and acceptance of Reviewed and Finalized Scope of Work and Assist in pre-bid conference and virtual Q & A, in among others for the Quick Response Project | 7 days | November 2018 | Assistance on contract negotiation | Participation in the evaluation of Bids and Recommendation and upon submission and acceptance of Evaluation of Bids and Recommendation | 16 days | November 29, 2018 | Upon submission and acceptance of Final Report (Terminal report) including Monitoring Guidelines | 10 days | December 31, 2018 | Other documents that the Project may require the IC to consolidate and submit | - Copies of proof of land acquisition and/or authority to use lot
- Lot Plan and Vicinity Map
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D.Institutional Arrangement The Resident Civil Engineer will work under the overall guidance of SPAN Project Manager in coordination with OPAPP Assistant Secretary for Policy and Programs, and the GPH Task Force for Camps Transformation (TFCT) Secretariat. Joint monitoring of this project will be undertaken by OPAPP and UNDP, with OPAPP providing certificates of acceptance for the outputs and deliverables of the Resident Civil Engineer. The Resident Civil Engineer is expected to submit outputs and reports to both OPAPP and UNDP based on existing guidelines and agreed schedules. E.Duration of the Work The Civil Engineer will be contracted for approx. 2 months from November to December 31, 2018. F.Duty Station This Consultancy is based in OPAPP Office in Cotabato City. However, he/she should be willing to travel to areas where the projects are located. He/she is also expected to attend meetings relative to the project. G.Qualifications of the Successful Individual Contractor Qualification | PointsObtainable (100 points) | Education - Bachelor of Science Degree in Civil Engineering;
- With Professional License as Civil Engineer
- Other licenses, certifications and specialized engineering-related training (e.g., MEP, Master Plumber, GIS trainee) an advantage
| 10 10 10 | Experience - Minimum of 5 years of experience in civil engineering works
- At least 2 years of experience in implementation and/or supervision of building construction works for government- or donor-funded projects
- Proficiency in the use of computer-aided design (CAD) and geographic information system (GIS) software
- Experience working in the region, particularly in conflict-prone and conflict-affected areas, an advantage
| 15 15 15 15 | Language - Fluency in English, Tagalog and one of the (major) local languages of the region required
| 10 | TOTAL | 100 |
Development and Operational Effectiveness: - Ability to lead strategic planning and facilitate crucial decision making on operational matters;
- Ability to lead the formulation, implementation, monitoring and evaluation of sound development programmes;
- Ability to generate creative, practical approaches to overcome challenging situations;
- Strong technical and practical leadership and knowledge in issues related to conflict prevention, peace-building, coordination and effectiveness;
- Familiarity with UN system and role of key stakeholders in the area of national development plans and programmes, local-level planning, and aid management.
Knowledge Management and Learning: - Promotes knowledge management and a learning environment through leadership and personal example;
- Experience in capacity development and facilitating positive transformational change;
- Experience in providing technical assistance and substantive inputs in the area of peacebuilding.
Management and Leadership: - Builds strong relationships with clients, focuses on impact and responds positively to constructive feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates good oral and written communication skills;
- Demonstrates excellent presentation skills;
- Excellent computer skills, and applications for report and project planning;
- Excellent organizational skills and proven ability to deliver projects within assigned deadlines;
- Demonstrates openness to change and ability to manage complexities;
- Excellent interpersonal skills and objectivity
- Experience working collaboratively in a team structure in a multicultural environment.
Corporate Competencies - Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
H.Scope and Price Proposal and Schedule Payments The outputs of the Resident Civil Engineer shall be submitted to the Assistant Secretary for Policy and Programs (OPAPP) and endorsed to the Team Leader of the Resilience and Peace Building Unit (UNDP) for payment processing. Description | Indicative Timeline | Upon submission and acceptance of Inception Report including Site Inspection Report, Work and Financial Plan and Schedule of Project Implementation | November 2018 (15% of Contract Price) | Upon submission and acceptance of Reviewed and Finalized Scope of Work and Assist in pre-bid conference and virtual Q & A, in among others for the Quick Response Project | November 2018 (15% of Contract Price) | Assistance on contract negotiation | Participation in the evaluation of Bids and Recommendation and upon submission and acceptance of Evaluation of Bids and Recommendation | November 29, 2018 (30% of Contract Price) | Upon submission and acceptance of Final Report (Terminal report) including Monitoring Guidelines | December 31, 2018 (40% of Contract Price) |
I.Recommended Presentation of Offer Interested parties are required to submit the following: 1.Curriculum vitae indicating educational background, relevant work experiences, skills and competencies, and other qualifications related to the post 2.Financial proposal indicating proposed professional fees (Offeror's Letter) 3.PRC license and ID including updated PTR J.Criteria for Selection of the Best Offer The evaluation of the proposal will be based on the following criteria: - Qualification of service provider (70%)
- Financial proposal (30%)
Application Requirements: The following documents may be requested: - Duly accomplished Letter of Confirmation of Interest and Availability (Financial Proposal Template) - indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided by UNDP;
- Personal Curriculum Vitae, indicating all past experiences from similar projects, as well as the contact details (email and telephonenumber) of the candidate and at least three (3) professional references;
- Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.
Application requirements should be emailed to procurement.ph@undp.org and registry.ph@undp.org on or before 05 November 2018.
Attachments in this link: - Financial Proposal Template and P11 Personal Histiory Template
- Terms of Reference
- Letter of Confirmation of Interest and Availability (Financial Proposal Template)
In view of the volume of applications UNDP receives, only shortlisted offerors will be notified. |
