NAME & ADDRESS OF FIRM

DATE: October 24, 2018

REFERENCE: RFP/FJI10-013-18

Context of the Requirement

Fiji Ridge to Reef Communication Plan Strategy

Implementing Partner of UNDP

The Ministry of Waterways and Environment through the Department of Environment - Fiji Government

Brief Description of the Required Services[1]

Knowledge management forms one of four key outcomes of the project as there is a need to enhance information systems and data on biodiversity conservation, climate change, and sustainable land, coastal and marine management. To achieve this outcome, an overarching communications and visibility strategy for the Ridge to Reef project needs to be developed. Because of the overarching nature of the R2r approach, the strategy will also be overarching and holistic to guide and inform the public communications elements not only of the Ridge to Reef project but for the environment sector as a whole. A key aspect is to maximize opportunities to promote the Ridge to Reef concepts and conservation practices that contribute to the sustainable use and development of Fiji’s natural resources.

UNDP is seeking for a service provider for communications and visibility for Fiji R2R Project .

List and Description of Expected Outputs to be Delivered

Service provider will be expected to:

1. Formulate a 5-year and 10-year communications and visibility strategy for the Department of Environment that will help create awareness of key concepts related to ridge to reef management approaches that include biodiversity conservation, climate change, and sustainable land, coastal and marine management, to be able to influence behavioural change across multiple stakeholders. The strategy should also include an Implementation Framework with corresponding budget estimates.
2. Situation analysis, audience analysis and environment projects and programmes analysis is conducted.
3. Organize the communications and visibility strategy national consultations and workshops

Person to Supervise the Work/Performance of the Service Provider

The service provider will be monitored, overseen and supervised by the Director, Department of Environment through the Manager, Ridge to Reef Project, in close cooperation with UNDP - Pacific Office Fiji

Frequency of Reporting

As per deliverables outlined under progress reporting requirements

Progress Reporting Requirements

For Deliverable 2

1. Submission of a workshop report after the completion of the communications and visibility strategy planning workshop. This would include a participant listing and discussion points from the workshop.

1. Submission of a first draft of the communications strategy within 15 working days of the communications and visibility planning workshop.

For Deliverable 3

1. Submission of a workshop report after the national consultation workshop for the review of the first draft of the communications and visibility strategy. This would include a participant listing and discussion points from the workshop.

For Deliverable 4

1. Submission of the final version of the Communications and Visibility Strategy with the inclusion of an Implementation framework and the corresponding budget estimates.

Location of work

Fiji Based

Expected duration of work

45 working days

Target start date

12th November  2018

Latest completion date

31st January 2019

Travels Expected

N/A

Special Security Requirements

N/A

Facilities to be Provided by UNDP (i.e., must be excluded from Price Proposal)

N/A

NOTE:

☒ Service provider to arrange Office space and facilities including Laptop etc.

Implementation Schedule indicating breakdown and timing of activities/sub-activities

☒ Required

Names and curriculum vitae of individuals who will be involved in completing the services

☒ Required

Currency of Proposal

☒ Local Currency FJD

Value Added Tax on Price Proposal[2]

☒ must be inclusive of VAT and other applicable indirect taxes

Validity Period of Proposals (Counting for the last day of submission of quotes)

☒ 120 days

In exceptional circumstances, UNDP may request the Proposer to extend the validity of the Proposal beyond what has been initially indicated in this RFP.   The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Proposal. 

Partial Quotes

☒ Not permitted

Payment Terms[3]

Person(s) to review/inspect/ approve outputs/completed services and authorize the disbursement of payment

RSD Fiji R2R Project Manager

Type of Contract to be Signed

☒ Institutional Contract

Criteria for Contract Award

☒ Highest Combined Score (based on the 70% technical offer  and 30% price weight distribution)

☒ Full acceptance of the UNDP Contract General Terms and Conditions (GTC).  This is a mandatory criteria and cannot be deleted regardless of the nature of services required.  Non acceptance of the GTC may be grounds for the rejection of the Proposal.

Criteria for the Assessment of Proposal

Technical Proposal (70%)

☒ Expertise of the Firm 30%

☒ Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan 50%

☒ Management Structure and Qualification of Key Personnel 20%

Expertise of the firm / organization: (30%)

• Valid business  registration
• Company Profile
• Have at least 7 - 10 years of relevant experience in journalism or corporate communications working in the Pacific region on community awareness and communications in the area of climate change, biodiversity conservation, land degradation, land, coastal and marine management or ridge to reef related initiatives.
• Possess a solid understanding of the ridge to reef concept.
• Demonstrated experience in developing communications strategies and developing content that clearly communicates ideas and experiences for media, web, print and audio visual productions.

Proposed Methodology, Approach and Implementation Plan (50%)

• Plan and Capacity to conduct the Assignment  

Personnel (20%)

Qualification of the Team Member(s)

• Bachelor’s degree in journalism, communication or related areas with solid understanding of the various environmental issues in Fiji. A Post-graduate degree would be an added advantage.
• Minimum of 7 – 10 years’ experience in the field of environmental conservation and communication.
• Experience in developing environmental community outreach. Evidence of products developed to be submitted with application.
• Extensive experience and knowledge of working with communities, government, civil society and private sectors.
• Excellent command of English.

Expression of interest to be accompanied by financial proposal and methodology in achieving the deliverables identified. Copies of work should be submitted.

Financial Proposal (30%)

To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.

UNDP will award the contract to:

☒ One and only one Service Provider

Annexes to this RFP[4]

☒ Form for Submission of Proposal (Annex 2)

☒ General Terms and Conditions / Special Conditions (Annex 3)[5]

☒ Detailed TOR

Contact Person for Inquiries

(Written inquiries only)[6]

Vimal Pillay

 Procurement Associate

Procurement.fj@ undp.org

Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.