| Overview : A. Project Title: Procurement Clerk for the Bottom-Up Budgeting (BUB) Project B. Project Description The UNDP projects provide development support services to a number of Government entities who have entered into a Government Cost Sharing (GCS) Agreement with UNDP, aimed at accelerating the implementation of national development programmes. The greater component of such support services consists of procurement of goods and services in broad range of categories, in high values and high volumes, where the arrangement requires. As a consequence of this, the UNDP Country Office Procurement Team continues to expand in number along with its continuously increasing number of clients. C. Scope of Work - Assist in preparation of all the necessary documentation for tenders (RFQs and micro purchasing), and matrices according to the UNDP established procurement procedures;
- Assist in preparation of Certificate of Acceptance of Goods & Services in compliance with UNDP procurement procedures;
- Keep Administrative/Finance Assistant, Project Assistant and Team Leaders, updated on contract status, payments, and related information;
- Liaise with suppliers and service providers to monitor contract terms at administrative level;
- Maintain and update database of suppliers of goods and services;
- Ensure proper filing of all procurement related documentation;
- Monitor requests for vendor creation and approval; and
- Perform other duties and responsibilities as required.
D. Expected Outputs and Deliverables Deliverables/ Outputs | Review and Approvals Required (Indicate designation of person who will review output and confirm acceptance) | Matrices of goods and simple procurement functions | Procurement Team Leader | Tracking of POs and payment | Procurement Team Leader | Update of database of list of suppliers of goods and services | Procurement Team Leader | Filing of all procurement related documentation | Procurement Team Leader | Monitoring of requests for vendor creation and approval | Procurement Team Leader |
E. Institutional Arrangement Under the overall guidance of the Procurement Specialist/Team Leader and working closely with the rest of the Procurement team, the Procurement Clerk is expected to demonstrate seamless collaboration with the programme/project and operations teams within the Country Office (CO) environment, including UNDP partners and clients, where necessary. During the process, the Procurement Clerk shall promote a results-oriented approach to his/her work and output, while ensuring a client-focused and client-friendly manner of rendering his/her services. F. Duration of the Work The IC duration shall be from 07 November 2018 to 06 February 2019. G. Duty Station The Procurement Clerk shall be based in the UNDP Philippine Country Office which is located in Mandaluyong City. He/she is expected to report on a daily basis in the CO. H. Qualifications of the Successful Individual Contractor Qualification | Points Obtainable (100 points) | Education: - Bachelor’s Degree in Management, Economics, Communications, Development, Sociology, Social Work or related field.
| 20% | Experience/Skills - At least 6 months working experience in procurement is required at the national or international level.
- At least 6 months of relevant administrative experience at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
| 30% 20% 20% | Language - Fluency in English, Tagalog or local dialect
| 10% | TOTAL | 100 |
I. Scope of Price Proposal and Schedule of Payments The Procurement Clerk is to be paid on a monthly basis upon submission and acceptance of the following: Deliverables/ Outputs | Review and Approvals Required | Matrices of goods and simple procurement functions | Procurement Team Leader | Tracking of Pos and payment | Procurement Team Leader | Update of database of suppliers of goods and services | Procurement Team Leader | Filing of all procurement related documentation | Procurement Team Leader | Monitoring of requests for vendor creation and approval | Procurement Team Leader |
J. Recommended Presentation of Offer Interested parties are required to submit the following: (1) Curriculum vitae indicating educational background, relevant work experiences, skills and competencies, and other qualifications related to the post (2) Financial proposal indicating proposed professional fees (Offeror's Letter) K. Criteria for Selection of the Best Offer Combined Scoring method – qualifications and methodology will be weighted a max. of 70%, and combined with the price offer which will be weighted a max of 30% Application Requirements: The following documents may be requested: - Duly accomplished Letter of Confirmation of Interest and Availability (Financial Proposal Template) - indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided by UNDP;
- Personal Curriculum Vitae, indicating all past experiences from similar projects, as well as the contact details (email and telephonenumber) of the candidate and at least three (3) professional references;
- Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.
Application requirements should be emailed to procurement.ph@undp.org on or before 02 November 2018. Attachments in this link: - Financial Proposal Template and P11 Personal History Template
- Terms of Reference
- Letter of Confirmation of Interest and Availability (Financial Proposal Template)
In view of the volume of applications UNDP receives, only shortlisted offerors will be notified. | 
