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Facilitator and Documentor on the Learning Session cum Assessment on the UNDP and DILG Partnership with PASUC
Procurement Process :Other
Office :Country Office - PHILIPPINES
Deadline :13-Nov-18
Posted on :31-Oct-18
Development Area :SERVICESSERVICES
Reference Number :51141
Link to Atlas Project :
00104536 - Paving the Roads to the SDGs thru Good Local Governance
Documents :
Terms of Reference
P.11 Form
UNDP General Conditions for Individual Contracts
2018 Individual Contract_Offerors Letter to UNDP Confirming Interest and Availability
Overview :

A. Project Description and Objectives 

Efficient, resilient, and well-planned road networks ensure that no one is left behind in the drive for inclusive growth. This is why roads are considered as an important foundation for the Sustainable Development Goals (SDGs), and a prerequisite for bringing communities together.

At present, only 24.6% of all provincial roads in the Philippines are of acceptable quality. Of the 12,726km of provincial core roads, 57.2% are unpaved and in need of upgrading, while 20.2% are in poor condition and in need of rehabilitation. The situation is similarly dire for the 19,098 km of non-core roads, with 67% needing upgrading and 7% in need of rehabilitation.

To address this situation, the Department for the Interior and Local Government (DILG) has launched the Conditional Matching Grant to Provinces (CMGP) initiative to improve the quality of the local road network across the country, by providing both financial investment for capital outlay, as well as strengthening the governance processes so that provincial governments are themselves able to effectively plan, design, implement and maintain their road networks. The Program addresses the underinvestment in local roads, and improvement of national-local roads connectivity to increase economic activity, and improve public access to facilities and services in the provinces. 

For FY 2017 General Appropriations Act (GAA), the Program has a total budget of P18.03 Billion under the Local Government Support Fund (LGSF). Aside from this, the DILG budget also has an allocation of P564.256 Million for FY 2017 intended to support the governance reform, quality assurance, and monitoring of road projects of the PLGUs.

The Program, however, is not only a road engineering intervention, it is also a governance reform program in local roads management (LRM) and public financial management (PFM). Thus, in partnership with DILG, UNDP has launched the project “Paving the Roads to SDGs through Good Governance (Roads2SDGs)” which aims to provide support to the governance reform and quality assurance components of CMGP through the ‘Roads to SDGs’ framework. This framework will anchor the prioritization, planning, design, implementation, and maintenance of infrastructure projects to the achievement of the SDGs, incorporating the elements of partnership building, climate change and disaster risk reduction, gender mainstreaming, and citizen participation for transparency and accountability.

In line with the quality assurance component of the CMGP/RoadstoSDGs road projects, one of the deliverables being facilitated by UNDP is the conduct of Quality Assurance Inspection to CMGP/Roads to SDGs Projects in partnership with PASUC.

The QA inspection activities of the Regional Quality Assurance Engineers from PASUC have been completed. Therefore, UNDP deems necessary the completion of Learning Session cum Assessment among UNDP, DILG and PASUC to reflect and document lessons learned and propose for ways forward to sustain the gains of the initial engagement and work towards enhanced future engagements.

Outcome

The general objective of the Learning Session cum Assessment is to draw out lessons from the partnership with PASUC on the DILG-CMGP roads projects, specifically on the experiences related to the QA inspections conducted by the PASUC engineers on road projects under DILG-CMGP. This will be achieved through a constructive and participatory process which will involve the key players from the three institutions as well as field implementers at the level of the regions and provinces.

Objectives

The Learning Session cum Assessment Workshop specifically seeks to:

  1. Celebrate the achievements of the partnership and the contribution of the outputs to the goals of the road projects;

  2. Review the intended and unintended results against the targets in terms of time and outputs;

  3. Identify the factors that contributed or hindered the achievement of the desired results;

  4. Determine the strong points and areas for improvement of the partnership and other lessons learned from the experience; and,

  5. Draw up recommendations based on the partnership review on the ways to move forward and work towards the sustainability of the interventions after the initial engagement.

Expected Outputs

The following outputs are expected in relation to the Learning Session cum Assessment Workshop

  • Conduct of the Learning Session cum Assessment Workshop with PASUC, DILG-CMGP PMO, field engineers and representatives of provincial local government units (PLGUs)

  • Workshop Synthesis and Documentation Reports

B. Scope of Work

The Roads2SDGs Project Manager and the Roads Manager shall have direct supervision of the Vendor.  They may assign a focal person who shall coordinate with the Vendor. 

The Vendor shall undertake the following in relation to the Learning Session cum Assessment Workshop:

  1. Design the Learning Session cum Assessment Workshop with detailed objectives, expected outputs, workshop questions and methodology;

  2. Conduct the Learning Session cum Assessment Workshop;

  3. Draft and submit the synthesis and documentation reports on the proceedings and results of the workshop.

  4. Ensure the documentation of all the insights, agreements and all the processes that will transpire during the Learning Session cum Assessment Workshop.

C. Expected Outputs and Deliverables

The Vendor shall deliver the following outputs for Learning Session cum Assessment Workshop, with the corresponding timeline:

Activity

Deliverable/Output

Responsible party/

Approving party

 Proposed timeframe/

Submission date

Draft the workshop design for the Learning Session cum Assessment Workshop

Workshop Design with clear objectives, expected outputs, key questions and methodology

IC, Project Manager, Roads Manager

Upon signing of contract

Conduct the Learning Session cum Assessment Workshop

Synthesis Report

IC, Project Manager, Roads Manager

Two weeks after the Conduct of the Workshop

Submit the proceedings and results of the Workshop

Hard copy of documentation report

IC, Project Manager, Roads Manager

 

D. Institutional Arrangements

The Roads2SDGs Project Manager and Roads Manager shall directly supervise the Vendor.  They may assign a focal person to coordinate with the Vendor in relation to the project.  UNDP, through the Roads2SDGs Project, shall be responsible for the following:

  • Make available to the Vendor all necessary information concerning the Roads to SDGs project, including background reference materials;

  • Review, provide comments and recommendations, and approve all submissions of the Vendor on a timely basis;

  • Arrange meeting/s with the Vendor particularly concerning the review of deliverables

For the Partnership Review, the Vendor is responsible for the following:

  • Submit the activity design on the Learning Session cum Assessment Workshop

  • Conduct the Learning Session cum Assessment Workshop

  • Submit synthesis and documentation reports based on the proceedings and results of the workshop

The Vendor is also expected to:

  • Respect the confidentiality of information as may be deemed necessary by UNDP, partners, and informants

  • Report to the Project Manager and Road Sector Manager, promptly and in writing, matters that may affect the conduct of the workshop and the quality and timely submission of the written outputs and reports and/or other deliverables

  • Attend meetings as may be arranged by UNDP, particularly concerning the review of deliverables and presentation of findings.

E. Duration of Work

  1. The engagement for the two deliverables (facilitation and documentation) is spread within the timeframe of November 15 to December 16, 2018).

  2. The target start and completion dates, and the venues of the workshops are indicated in the matrix above but may change depending on what have been finalized and sealed by UNDP Procurement Unit and other logistical considerations.

 

F. Duty Station

The engagement is output-based and will not require physical and daily reporting to UNDP except attendance of the actual conduct of the activity at Clark.  The Vendor may be requested to attend meetings for activities related to the project.  Equipment, transportation, communications cost and rental fees required for carrying out the assignment shall be borne by the Vendor. Taxes will not be withheld by UNDP and shall likewise be borne by the Vendor.

 

G. Qualifications of the Successful Individual Contractor

Qualification

Points Obtainable (100 points)

Education

Master’s degree in public administration, community development, humanities, governance, development management, and/or related field of study.

 

20

Experience and relevant training

 

  • At least 5 years of experience as facilitator/moderator in workshops conferences, training and similar activities;

(80)

 

20

  • Have produced at least three (3) high quality and easily understandable written outputs e.g. manuals, technical reports, researches, policy papers

20

  • At least three (3) years of engagement in work, program, agenda and initiatives in the areas of governance, public administration, and service delivery

20

  • Have prior experience working in local and INGO, government, academe and multi-stakeholder engagement

10

Language

English and Filipino

10

Total Points

100


H. Criteria for Selection of the Best Offer

To select the best offer for this post, the combined scoring method will be used where the qualifications and methodology will be weighted a maximum of 70%, and combined with the price offer which will be weighted a maximum of 30%.

 

I. Scope of Price Proposal and Schedule of Payments

The Vendor shall be paid the total amount, all-inclusive to cover for the actual professional services rendered, inclusive of allowances for land transport, air tickets, meals during travel, and communication expenses which are necessary to perform tasks and accomplish the deliverables for this engagement.

Payments shall be processed and paid in tranches upon acceptance by the Roads2SDGs Project Manager of the following deliverables submitted by the Vendor:

TRANCHE

DELIVERABLE

 
 

1st Tranche

20%

Upon signing of the contract and acceptance of the workshop design for the Learning Session cum Assessment of the Partnership among UNDP, DILG and PASUC

 

2nd tranche

60%

Upon conduct of the Learning Session cum Assessment of the Partnership among UNDP, DILG and PASUC and submission of the synthesis and recommendation report and PowerPoint presentations.

 

 

3rd tranche

20%

Upon submission of the hard copy of the Documentation Report for the Learning Session cum Assessment of the Partnership among UNDP, DILG and PASUC

 

 

J. Recommended Presentation of Offer

To ensure the use of the same criteria for all the offers, the applicants are requested to present the following documents for uniformity:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP as shown in the Annex;

  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

  3. Brief description of why you consider yourself as the most suitable for this assignment;

  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

Kinldy submit your application to: procurement.ph@undp.org


“In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.”