|Overview : |
A. Project Title: Training on Monitoring and Evaluation to Improve Service Delivery and Project Implementation.
B. Project Description:
The project intends to provide development support services to the Department of Education (DepEd), in the course of its implementation of their 2016 K to 12 Basic Education Program, in accordance with UNDP regulations, rules, policies and procedures as required by the Approved Procurement Plan and Budget agreed between UNDP and DepEd. It is funded from the Philippine Government budget, based on the allocations of the General Appropriations Act (GAA) of 2016.
A Rapid Assessment has been pursued on the last quarter of 2017 to help inform the process of strengthening institutions for service delivery as well as project implementation, highlighting more on the procurement process. Its results will, for one, help define the UNDP’s strategy for engaging the broader PFM reform agenda of the government through its upcoming Country Programme Document. The conducted assessment diagnosed government’s various system used in their implementation of programs through engaging and facilitating key stakeholders in a dialogue on the key integrity risks and issues identified in procurement, PFM, and service delivery towards fostering a collective platform for reform to address these issues; as well as conduct a rapid assessment of the public procurement and the public financial system to identify integrity risks for service delivery, from the procurement planning phase throughout the bidding phase until the contract management and payment; and develop a capacity development action plan with concrete recommendations, milestones, and resource requirements.
One of the identified issues in the rapid assessment study pertains to programme management. Accordingly, the quality and effectiveness of organisation level service delivery planning, its integration with the programme and whole of the mandated purpose of the agencies, and with associated budgetary processes was highlighted as a priority to be addressed. Recently, two batches of Project Management Courses were given to UNDP partners last May and October 2018. Based on the assessment of the conducted project management trainings, a monitoring and evaluation course is necessary to enable the participants to get hold of an intensive knowledge with regard to evaluation tools and techniques.
C. Scope of Work
General Description of Responsibility:
Generally, the contractor shall conduct a Monitoring and Evaluation (M&E) Workshop for the Department of Education. The contractor shall provide UNDP targeted participants the essential knowledge on M&E, and practical tools and techniques, as well as fundamental principles and forefront techniques, and best practices.
The workshop aims to:
- Define monitoring and evaluation (M&E) and communicate its role in planning and programming
- Demonstrate how Right Fit M&E principles could be used in assessing data and identifying critical M&E opportunities 3.
- Develop an M&E plan for the Department of Education’s Administrative Service, the Disaster Risk Reduction and Management Service, the Information and Communications Technology Service, the Education Facilities Division/ School Building Program, and the Youth Formation Division
D. Expected Output
1. Indicative Project Design
2. Documentation of the 3-day Monitoring and Evaluation Workshop
3. Submission of a finalized M&E Plan for the Department of Education
4. Electronic copies of training materials
E. Institutional Arrangement
- The contractor will directly report the UNDP- DepEd Project Officer;
- The UNDP - DepEd Project Officer shall review and recommend necessary revisions to the output of the contractor and approve all the outputs prepared by the contractor;
- UNDP shall provide the training venue together with the necessary equipment for training purpose;
- The Contractor is responsible to reproduce training presentation slides, project management vignettes, and templates, as well as all materials for the whole duration of the training activities;
- UNDP shall compensate the contractor for his/ her services on a progressive billing basis subject to the usual accounting and auditing rules and regulations
F. Duration of the Work
The Contractor will be engaged over a continuous period of two month (05 December 2018 to 05 February 2019) unless revised in a mutually agreed upon timetable by DepEd Programme Management Team and the Contractor.
G. Duty Station
The Contractor shall be based on Manila during the contract and will be required to attend meeting relative to the conduct of the M&E workshop.
H. Qualification of the Successful Contractor:
1. Expertise of the Firm
- A small- to medium-sized registered firm (sole proprietorship, partnership, or corporation) that has at least 10 years of experience in providing training to various industries related to project management, and monitoring and evaluation;
- Has an expertise in giving lectures on monitoring and evaluation principles, professional ethics, and project implementation,
- Having previous projects with the UN or other international organizations, with Philippine government agencies, or with corporate social responsibility is required.
- Prospective contractor should present a portfolio produced through previous partnership described in the second and third point above, which demonstrate the contractor's ability to meet the requirements.
2. Submitted Methodology
3. Management Structure and Key Personnel
- Bachelor’s degree in Public Administration, Business Management, Organizational Development, Political Science, Developmental studies and other related courses
- At least 3 years of relevant experience in senior project management
- Previous projects with the UN or other international organizations, with Philippine government agencies, or with corporate social responsibility, an advantage.
- Those with previous projects dealing with project management, monitoring and evaluation public financial management, national budget reform, social accountability and third-party monitoring are preferred.
I. Scope of Bid Price and Schedule of Payments:
The financial proposals from possible candidates should be expressed in lump sum amount, inclusive of all financial costs related to this engagement (i.e., equipment, transportation/travel to and from residence-duty station, and/or within Metro Manila – expect transportation to and from project sites, communications, including internet).
The Contractor shall be paid based on the following tranche as reviewed, endorsed and approved of the Project Management Team:
Percent of Fee
Indicative Program Design
Conduct of the 3-day M&E Workshop
Submission of the Documentation Report of the Workshop
Submission of a finalized M&E Plan for the Department of Education
J. Criteria for Evaluation
- Technical Proposal (70%)
- Expertise of the Firm (40%)
- Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan (30%)
- Management Structure and Qualification of Key Personnel (30%)
- Financial Proposal (30%)
To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.
We kindly request you to submit your Proposal for Services to Conduct Training on Monitoring and Evaluation to Improve Service Delivery and Project Implementation
Please be guided by the form attached hereto as Annex 2, in preparing your Proposal.
Proposals may be submitted on or before Wednesday, December 05, 2018, COB 4 PM and via email, courier mail or fax to the address below:
United Nations Development Programme
United Nations Development Programme Philippines
Rockwell Business Center Sheridan, North Tower,
15th Floor Sheridan St. corner, United St.,
Brgy. Highway Hills, Mandaluyong, 1554, Metro Manila
The Procurement Unit
Your Proposal must be expressed in the English, and valid for a minimum period of 120 days.
In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.