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2019/PROC/UNDP-MMR/PN/013, Driver
Procurement Process :RFP - Request for proposal
Office :UNOCHA, Myitkyina - MYANMAR
Deadline :20-Feb-19
Posted on :12-Feb-19
Development Area :CONSULTANTSCONSULTANTS
Reference Number :53295
Link to Atlas Project :
Non-UNDP Project
Documents :
TOR
Confirmation of Interest and Financial Proposal
P11 Form
General Conditions of Contract
SEA_Flyer_MMR
Overview :

Deliverables – Driver

Post title and level: Driver

Duty station: UNOCHA, Myitkyina

Duration: 1 March – 30 June 2019

Overview :

Interested individual Consultant must submit the following documents/information to demonstrate their qualifications:

Cover letter: Explaining why the consultant the most suitable for the work; Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;

Personal CV or P11, indicating the past experience relevant to the assignment, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how he/she will approach and complete the assignment.

** Consultant/Contractor whose assignment require travel and who are over 62 years of age are required, at their own expense, to undergo a full medical examination, including x-rays after they are selected.

Proposal should be submitted to the Procurement Unit, UNDP Myanmar, No. 6 Natmauk Road, Tamwe, Yangon or by email to: bids.mm@undp.org; no later than 20 February 2019 5:30 pm (Yangon Time)

Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. Procurement Unit will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

 

I. Organizational Setting and Reporting Lines:

OCHA established its presence in Myanmar in May 2008 at the onset of Cyclone Nargis to support the humanitarian response in the affected areas of the Ayerwaddy Delta. OCHA then shifted its attention in support of national disaster preparedness efforts and provision of humanitarian assistance to vulnerable communities in border areas.

In 2012, OCHA provided solid support to Government’s disaster management system strengthening application of international tools and services and creation of local teams aware of and using UNDAC/INSARAG and ASEAN methodologies, including through a workshop on the international humanitarian architecture for the Government and local NGOs.

In 2013, greater integration of international tools and services in Government disaster management systems at central and local levels. Increased number of teams aware and using UNDAC/INSARAG and ASEAN methodologies.

Two parallel contingency plans developed by Myanmar NGOs and HCT, respectively, are in place. Both broadly follow the IASC contingency planning guideline and are updated regularly, with support from clusters/sectors. However, their application during emergencies remains scant. Challenges remain in ensuring complementarities of both plans. The Government supports the Myanmar NGOs’ contingency plan, but has not been involved to the same extent in the process of inter-agency contingency planning.

Under the guidance and supervision of the Head of Sub Office and technical reporting to the Head of Transport based in Yangon, the Driver has to provide reliable and safe driving services ensuring high accuracy of work. The Driver also must demonstrate a client-oriented approach, professionalism, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

 

II. Deliverables:

The incumbent will discharge the following functions:

1 to 31 March 2019

* Drives office vehicles for the transport of authorized personnel.

* Delivers and collects mail, documents and other items.

* Maintains vehicle logs and provide inputs to preparation of the vehicle maintenance plans and reports.

* Perform any other duties assigned by her/his supervisor.

 

1 to 30 April 2019

* Drives office vehicles for the transport of authorized personnel.

* Meets official personnel and visitors at the airport and performs visa and customs formalities arrangement when required.

* Maintains the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

* Perform any other duties assigned by her/his supervisor.

 

1 to 31 May 2019

* Drives office vehicles for the transport of authorized personnel.

* Provide basic administration support to the office team.

* Handles the registration process of cars for office and staff.

* Arranges necessary insurance coverage for vehicle(s).

* Assists office staff in filing, photocopying and maintaining stores.

* Perform any other duties assigned by her/his supervisor.

 

1 to 30 June 2019

* Drives office vehicles for the transport of authorized personnel.

* Delivers and collects mail, documents and other items.

* Maintains vehicle logs and provides inputs to preparation of the vehicle maintenance plans and reports.

* Perform any other duties assigned by her/his supervisor.

 

Qualification:

* Secondary Education.

* 3 years’ work experience as a driver with an international organization, embassy or the UN system.

* Experienced in the operation of 4X4 manual gear vehicles in off road conditions

* Knowledge of driving rules and regulations.

* Skills in minor vehicle repair.

* Fluency in Myanmar Language.

* Knowledge of verbal and written English skills.

* Knowledge of local language of the assigned duty station is desirable.

 

Evaluation Process and Criteria

Individual consultants will be evaluated based on the following methodology:

 

Preliminary Evaluation - Step I: Screening;

Technical Evaluation Weight - 70% = Step II: Shortlisting (100 points) and Step III: Desk Review; Financial Evaluation Weight - 30% = Step IV.

Scoring evaluation – Step V: Selection

Step I: Screening:

Applications will be screened and only applicants meeting the following minimum criteria (listed under education and experience) will progress to the pool for shortlisting.

 

Step II: Shortlisting by Desk Review:

UNCDF will conduct a desk review to produce a shortlist of candidates and technically evaluate them.

 

As applicable, only the first top 3 ranked applicants achieving 70% of the points at this stage shall be considered for a desk review.

 

Step III: Desk Review Technical Evaluation:

The top 3 shortlisted candidates will be considered by the evaluation panel.

The technical qualification of the individual is evaluated based on the following technical qualification evaluation criteria:

* Secondary Education.�(5 points)

* 3 years’ work experience as a driver with an international organization, embassy or the UN system.�(20�points)

* Experienced in the operation of 4X4 manual gear vehicles in off road conditions�(20�points)

* Knowledge of driving rules and regulations.�(20�points)

* Skills in minor vehicle repair.�(20�points)

* Fluency in Myanmar Language.�(5 points)

* Knowledge of verbal and written English skills.�(5 points)

* Knowledge of local language of the assigned duty station is desirable.�(5 points)

 

Step IV: Financial Proposal Evaluation:

The following formula will be used to evaluate financial proposal: Lowest Financial proposal/price of the proposal being evaluated X 30%. Lowest Financial Proposal refers to the lowest price offered by Offerors scoring at least 49 points in the technical evaluation.

Step V: Selection

The contract shall be awarded to the best applicant whose offer have been evaluated and determined as: responsive/compliant/acceptable and having received the highest combined weight technical proposal 70% + financial 30%= 100%.