Procurement Notices

REQUEST FOR QUOTATION (RFQ)

(Service)

Dear Sir / Madam:

We kindly request you to submit your quotation for Hotel Package Service in Yangon, as detailed in Annex 1 of this RFQ.  When preparing your quotation, please be guided by the form attached hereto as Annex 2. 

Quotations may be submitted on or before March 12, 2019 and via courier services, hand deliver or email to the address below: (choose appropriate box) ☒e-mail, ☒courier mail or ☐facsimile to the address below:

United Nations Development Programme

NO.6, Natmauk Road, Tamwe Township

Ref: 2019/PROC/UNDP-MMR/PN/031

Attention: Programme Support Team Leader

bids.mm@undp.org

• For hard copy quotations, please send your quotations in sealed envelopes to The United Nations Development Programme, No. 6 Natmauk Road, Tamwe Township, Yangon, PO Box. 650, 11211

Yangon as early as possible before the deadline of March 12, 2019;

• For electronic submission, please send only the duly completed Quotation Documents with above-mentioned RFP No. to bids.mm@undp.org  (Please protect the Quotations with password and send the password within 24 hours after closing the deadline for submission;

• UNDP takes no responsibility for effective delivery of the electronic document.

• Please note, if your file was successfully sent to bids.mm@undp.org you should receive the message subjected ‘Success! Your proposal was sent to the secured e-mail’. If upon submission you do not receive the confirmation message, please contact min.min.thein@undp.org for clarifications.

Quotations submitted by email must be limited to a maximum of 2 MB, virus-free and no more than two email transmissions.  They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. 

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline.  Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned service/s: 

Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.

The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected.  Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP.  The unit price shall prevail and the total price shall be corrected.  If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. 

After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. 

At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation.At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. 

Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3.

UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.

                Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:

http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/

                UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. 

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf

Thank you and we look forward to receiving your quotation.

Sincerely yours,

Krishna Raj Adhikari

Head of Common Services and Transaction Services

March 7, 2019

Annex 1

Specification and Criteria of the Required service

Annex 2

FORM FOR SUBMITTING SUPPLIER’S  QUOTATION

(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery)

We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of UNDP as per RFQ Reference No. 2019/PROC/UNDP-MMR/PN/019:

TABLE 1 :  Offer to Supply Service Compliant with Technical Specifications and Requirements

TABLE 2 : Offer to Comply with Other Conditions and Related Requirements

All other information that we have not provided automatically implies our full compliance with the requirements, terms and conditions of the RFQ.

[Name and Signature of the Supplier’s Authorized Person]

[Designation:                                                   ]

[Date:                                                               ]

Annex 3

General Terms and Conditions for Contract