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International Consultancy: M&E and Documentation Advisor to Assist in the Implementation of a Community Security Integration Pilot Initiative (CSIP) in Iraq
Procurement Process :Other
Office :UNDP Service Center - IRAQ
Deadline :03-Apr-19
Posted on :20-Mar-19
Reference Number :54177
Link to Atlas Project :
00089459 - Funding Facility for Stabilization
Documents :
Confirmation of Interest and Financial Proposal
Overview :

For the past three years, the majority of Iraqi citizens were subject to daily personal insecurity, threat to life and destruction of property, seriously impeding their ability to live a decent life.  Restoring their confidence in security arrangements is a top priority for regained towns and villages in post-ISIL. The stability of post-ISIL Iraq will depend a great deal on generating a real sense of safety and security among all citizens, individually or as groups, and in all parts of the country. With the end of the major military actions against ISIL, this work has just begun. Additionally, there remain a substantial number of former fighters that fought to liberate areas previously occupied by the insurgency. The fate of these groups and, helping them to reintegrate back to their home communities is also under discussion. Thus within this context there is a recognized requirement for dignified return of communities both in terms of civilians who fled ISIL controlled territories and, former fighters who fought to liberate Iraqi territories from ISIL. This is necessary for Iraq’s long-term stability, sustainable development and is intended to prevent the recurrence of further insecurity and conflict.

Peace, stability, accountable governance and respect for rule of law are essential pre- requisites for sustainable development. The 2030 Agenda for Sustainable Development therefore re-affirms that 'sustainable development cannot be realized without peace and security' and Goal 16 is dedicated to fostering peaceful and inclusive societies, the provision of access to justice and, building effective and accountable institutions for all. In outline, improving state security provision together with reasonable delivery of these services to returnee populations and, the rest of Iraq will be a key determiner to sustain country's transition to recovery and stability.

Since 2015 UNDP Rule of Law/Security Sector Reform (RoL/SSR) Programme has established a progressive partnership with the Office of the National Security Advisor (ONSA) and, relevant ministries and, agencies at the highest level to promote and, support a more balanced and complementary approach to security and justice sector transformation in Iraq. Emphasis is in supporting the Government to improve state security and justice provision for better security and stronger public trust in its capacity to maintain security from day-to-day public safety to combating serious crime that would ultimately restore conditions for socio - economic development and, long term stability. Similarly, efforts are also being made to enhance the role of civil society in security sector governance by providing a supporting environment to engage with national policy makers. Overall, the programme of work facilitates an environment of trust and collaboration among national policy makers; between policy makers and Iraqi civil society and; between national policy makers and international partners, to make a meaningful contribution to the development of a Government endorsed and led Security Sector Reform Programme (SSRP).

In parallel UNDP RoL/SSR Programme also plans to undertake a pilot initiative to advance dignified returns of communities and, former fighters to their home communities  - i.e. Community Security Integration Pilot (CSIP). The planned pilot initiative recognizes a strong community partnership as the key entry point.  In addition to the Government, receiving communities will be a principle partner and, not only a beneficiary. In this regard, they will have a vital role in planning, implementing and, the resultant project outcomes. The community becomes the 'stakeholder' and 'owner' of the process. Government buy- in and local ownership therefore are necessary pre- conditions for the CSIP model. It also rests on the assumption that while national and international support is essential to create the basis for post- ISIL security and development in Iraq, it ultimately comes about as a result of community driven efforts. The overall pilot approach is informed by lessons learned and good practice from UNDP’s work in the security sector in Iraq since 2015 and, it will allow to field test a context specific approach to advance security - development nexus in Iraq. All levels, from the central policy to communities, will be incorporated through an integrated bottom-up and top-down approach. The engagement will also align with UNDP's on-going support to Government of Iraq's  Security Sector Reform Programme  (SSRP) where the primary focus is to provide a safer and secure Iraq to it's citizens and, allow opportunities for their socio- economic development.

UNDP therefore, has identified the requirement to hire a qualified M&E and Documentation Advisor to assist in the implementation of the CSIP initiative where regular M&E and documentation will form an integral part of the overall CSIP engagement. The M&E and Documentation Advisor will under take regular field appraisals, monitoring and documentation of the CSIP initiative in the target location working closely with the CSIP Advisor and, under the overall supervision of the RoL/SSR Programme Manager. They will also work collaboratively with the Programme's Senior SSR Advisor, Chief Technical Advisor (SSR and DRR) and, rest of the programme team.


Description of Responsibilities :

Scope of work

Majority of the consultancy will be Erbil or Basra based (subject to confirmation of the pilot location in Tal-afar or Basra) with some home-based work and, travel to Baghdad where necessary. The M&E and Documentation Advisor will be required to engage closely with the project team, the implementing partners and target beneficiaries in the pilot location. The consultancy will be for a period of 12 months. The assignment will be conducted under the auspices of UNDP’s 'Support to Security and Justice Sector Governance' programme of work. The M&E and Documentation Advisor is expected to deliver the following:

  • Provide on-going advice and technical assistance to successfully monitor, evaluate and document progress, lessons learned and best practice in the Community Security Integration Pilot (CSIP) in the target location and, in close consultation with the CSIP advisor and, rest of the project team.
  • Develop and operationalize a robust monitoring and, evaluation framework to ensure regular appraisal of the CSIP implementation including guiding the methodology and tools.
  • Undertake monthly field visits to monitor, appraise and, document progress against the set baseline in the CSIP pilot location including guiding the methodology and approach.
  • Develop necessary M&E and documentation tools and, methodology to ensure regular monitoring and appraisal of the CSIP including in the development of case studies from the beneficiaries from the pilot's a) former combatant’s / veteran's guaranteed grant programme and, b) the prioritized 3 security - development practical schemes in the target location.
  • Produce a monthly progress report of CSIP including at least 5 interviews/ human stories with target beneficiaries of the grant programme and, the practical schemes.
  • Help in the development of CSIP lessons learned and, best practice report in close consultation with the CSIP Advisor.
  • Any other task as advised by the RoL /SSR Programme Manager.

Expected deliverables: 

Under the supervision of the RoL/SSR Programme Manager, the M&E and Documentation Advisor is expected to achieve the following deliverables:


Estimated Timeline


1. Develop and operationalize a robust monitoring and evaluation framework to ensure regular appraisal of the CSIP implementation including guiding the methodology and tools.

April  - June 2019

Erbil and Tal-afar, or Basra (TBC), Baghdad- Iraq & home base.

2. Undertake monthly field visits to monitor, appraise and document progress against the set baseline in the CSIP target location.

June 2019 - March 2020 

3. Document and produce a series of case studies / human stories of beneficiaries from the pilot's former combatant’s / veteran's guaranteed grant programme and, the prioritized practical schemes. (Total number of case studies to be determined in discussion with the RoL/SSR Programme Manager)

June 2019 - March 2020

4.  Document and produce three 'impact stories' resulting from the prioritized 3 practical schemes contributing to community security and, development priorities in the target location

June 2019 - March 2020

5. Produce monthly progress reports on the CSIP initiative.

April 2019 - March 2020

Erbil or Basra (TBC), Baghdad - Iraq.

6. Assist CSIP Advisor in the development of project end lessons learned and best practice document.

January  - April 2020

Erbil or Basra (TBC), Baghdad - Iraq & home based.


Key performance indicators during implementation of deliverables will include the following:  

  • Provision of clear and comprehensive deliverables specified under outputs.
  • Timely completion of deliverables.
  • Appropriate and regular coordination with all relevant stakeholders.
  • Excellent communication skills both written and verbal.
  • Good team player as well as the ability to work on his/ her own initiative.



The M&E and Documentation Advisor will report directly to the RoL/SSR Programme Manager. They will develop a mutually agreed quarterly deliverable activity plan with appropriate timelines. The Advisor will submit a quarterly progress report against the agreed activity plan on a mutually agreed template.


Schedule and Method of Payment:

1. First payment – 28% of the total amount upon submission and acceptance of the 1st quarterly progress report in July 2019.

2. Second payment – 25% of the total amount upon submission and acceptance of the 2nd quarterly progress report in October 2019.

3.  Third payment – 27% of the total amount upon submission and acceptance of the 3rd quarterly progress report in January 2020.

4. Fourth payment- 20% of the total amount upon submission and acceptance of the 4th and final quarterly progress report in March 2020.

Reimbursement costs/ travel costs will be paid on the basis of actual expenditure and should not exceed the approved amount in the contract calculation sheet.

The consultant will be reimbursed for the daily living allowance in Iraq based on the actual days spent in Erbil or Basra and, where necessary in Baghdad.

A written approval from the Programme Manager will be required to facilitate consultant's travel outside other than the locations specifically mentioned in the ToR for official missions where necessary.

The RoL/ SSR Programme Manager must certify all payment instalments and, accompanying payment invoices.

For each payment a certification of payment needs to be signed and approved by the RoL /SSR Programme Manager attached to it explaining the accomplishment of the deliverables corresponding to the respective quarterly progress report.


Contract Duration:

Total contract duration will for a period 12 months. The expected start and end dates are: 1 April 2019 (tentative) to 31 March 2020.


Country / City



Erbil/ Basra based working days

212 days


Home base working days

10 days


Baghdad based

20 days


Evaluation Criteria



Weight (100 points)


30 points

Work Experience

70 points


The Best Value for Money Approach will be used in selecting the qualified consultant.  This means that the consultant must get a minimum score of 70 points (70%) in the technical evaluation criteria to be considered as technically qualified.  This score will be added to the financial evaluation score to get the combined score.

To compute for the score of the financial proposal, we use the formula:

(Lowest financial proposal received/Financial proposal of the Offeror) x 0.30.

The contract will be awarded to the consultant with the highest combined score

Recommended Presentation of Offer 

  • Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate
  • At least three (3) professional references;
  • Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology on how the Candidate will approach and complete the assignment;  
  • Duly accomplished Letter of Confirmation of Interest and Availability and Financial Proposal, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.  

The qualified individuals are requested to make your application through the UNDP Jobs site following the below link: 

Competencies :

Core Competencies:

  • Ethics and Values.
  • Organizational Awareness.
  • Developing and Empowering People / Coaching and Mentoring.
  • Working in Teams.
  • Communicating Information and Ideas.

Functional Competencies:

- Technical/ Functional:

  • Strong expertise and, skills in M&E and documenting community security, reintegration or similar projects.
  • Strong analysis skills and ability to synthesize and, triangulate complex quantitative and qualitative data.
  • Strong field experience in crisis and post -conflict environments.
  • Excellent written and spoken English language skills.
  • Good understanding of community security, integration and / or broader security sector sphere.

- Managerial:

  • Focuses on impact and result for the client.
  • Leads teams effectively and shows conflict resolution skills.
  • Establishes priorities for self and other members of the team; schedules activities to ensure optimum use of time and resources.
  • Demonstrates excellent oral and written communication skills.

- Behavior:

  • Displays cultural, gender, religion, race, nationality and age sensitivity and, adaptability.
  • Treats people fairly without favoritism.
  • Consistently approaches work with energy and a positive, constructive attitude.


Qualifications :

A. Education:

  • Advanced university degree (Master's degree or equivalent) in subjects related to peace, security and/ or conflict studies or other relevant subject matter areas.

B. Work Experience

  • At least 10 years professional experience in leading the development and operationalization of Monitoring and Evaluation of community security, reintegration of former fighters and/ or similar projects in post-conflict environments is essential.
  • In-depth understanding of and, a credible track record and experience in developing and operationalizing M&E frameworks for community security, reintegration and/ or similar projects in a post - conflict environment are essential.
  • At least 5 years proven field level experience in leading M&E and Documentation activities within the security sector or related sphere. At least 3 years of this experience must be in post- conflict settings.
  • Experience in designing and, implementing community security integration pilot projects/ approaches at local level in post conflict environments will be an added advantage.
  • Proven understanding and knowledge of one or more of the following areas in post conflict/ complex settings is highly desirable: community security, reintegration of former fighters and,/ or  boarder security sector sphere.
  • Proven capacity to engage with both national and local government interlocutors, community focal points and, key international stakeholders with strong liaison capacities is highly desirable.

C. Language

  • Excellent command/ highly proficient in spoken and written English is essential.
  • Knowledge of Arabic will be an added advantage.