| Overview : A. Project Title: Mitigating Integrity Risks in Public Procurement In The Philippines B. Project Description Successive Philippine Administrations have consistently pursued programs to reduce poverty and inequality. The amount of government spending has increased significantly over the period 2011-2015 largely because of improved revenue collection and fiscal reforms. The administration of President Rodrigo Duterte has accelerated this spending program, particularly through the mantra “build, build, build”. However, absorptive capacity of government agencies has been affected by bottlenecks in the planning, design, pre-execution, procurement, and execution phases of projects with problems in coordination within and between national government agencies and issues also with local government capacity. A critical issue, therefore, is the effective management of public procurement that underpins the Administration’s Development Agenda. The legal framework for public procurement in the Philippines is notably strong: the passage of the Government Procurement Reform Act (GPRA) or RA 9184 in 2003 ended the era of fragmented procurement regulation which had enabled leakages. Still, public procurement continues to suffer from frequent delays (e.g., bid failures) as well as corruption scandals (e.g., bid riggings), both of which hamper the timely and effective delivery of public services. Systemic reform and capacity building are needed to support government plans to boost public spending to meet its development goals. A Rapid Assessment has been pursued on the last quarter of 2017 to help inform the process of strengthening institutions for public procurement. The Rapid Assessment conducted diagnosed the integrity risks in public procurement and the management of public finances in order to develop a collective agenda for improving public service delivery. It provided relevant information emanating from the series of dialogues conducted among key stakeholders on these integrity risks and broader Public Financial Management (PFM) and service delivery issues; and likewise provided recommendations for a capacity development action plan for improving service delivery. The engagement of a Data Analytics Specialist is needed to contribute to the initiative of UNDP to strengthen the public procurement system of the Philippines and deepen integrity and effective delivery of services C. Scope of Work Under the overall guidance and supervision of the UNDP Deputy Resident Representative (DRR), the Consultant shall: - Conduct an assessment of the relevant procurement information from pilot agencies to determine a more efficient way of data collection and management for GPPB-TSO;
- Organize a procurement data architecture as an effective tool for decision making and oversight of GPPB-TSO;
- Align the procurement data architecture with the developed risk-based Procurement Internal Control Framework;
- Develop a web platform/dashboard to aggregate procurement data from procuring entities for report integration and data analysis, including a public portal for citizen monitoring;
- Develop the guidelines on how to use the platform;
- Closely coordinate with other consultants engaged in this project and duly submit the needed reports as agreed upon during the whole duration of the engagement.
D. Expected Output and Deliverables The Individual Contractor is expected to accomplish the following activities with corresponding deliverables: | Deliverables / Outputs | Estimated Duration to Complete | Review and Approvals Required | Assessment report on the relevant procurement information from pilot agencies | 20 days | UNDP Deputy Resident Representative | Procurement Data Architecture Matrix | 15 days | Prototype of the web platform/dashboard (including prototype presentation) | 40 days | Web platform/dashboard to aggregate procurement data | 20 days | Draft guidelines on how to use the platform/dashboard | 10 days | Finalized guidelines on how to use the platform/dashboard | 5 days |
E. Institutional Arrangements - The Contract will be coordinated by the UNDP DRR, including the selection of the Individual Contractor in the country office and the coordination of the inputs of the Individual Contractor;
- The UNDP DRR will provide overall guidance on the production of the report that the Individual Contractor will produced;
- UNDP shall provide for operational cost that the Individual Consultant will incurred, subject to the approval of the management;
- Support staff in UNDP Philippines CO will organize meetings with the all relevant stakeholders and provide logistical support, as needed.
- UNDP Philippines shall be entitled to intellectual property and other proprietary rights over all materials that have direct relation to the project.
F. Duration of Work The Contractor will be engaged from 01 April 2019 to 30 September 2019 unless revised in a mutually agreed upon timetable by Deputy Resident Representative and the Contractor. G. Duty Station The Contractor can work remotely during the contract, but is required to attend meetings, if needed and as scheduled. H. Qualifications of the Successful Individual Contractor Qualification | Points Obtainable (100 points) | Education - Bachelor’s degree in Computer Science/ Information Technology, Public Administration, Business Studies Social Science, and related courses
| 40 pts. (28 pts.) Note: Additional points will be given for applicants that has more than the minimum required educational attainment. | Experience | 50 pts. | - Minimum of five years relevant experience to data management, data science, software engineering and other related work experience
| 25 pts. (18 pts.) Note: Additional points will be given for applicants that has more than the minimum years of experience. | - Minimum of three years relevant experience in project implementation, and analytics techniques using visualization tools
| 25 pts. (18 pts.) Note: Additional points will be given for applicants that has more than the minimum years of experience. | Language • Fluency in spoken and written English, Filipino. | 10 pts. | TOTAL | 100 pts. |
I. Criteria for Selection of the Best Offer The Combined Scoring Method shall serve as basis for evaluating offers. The technical qualifications will be weighted a max. of 70% (Personal CV: 40%; and Brief Description: 60%), and combined with the price offer which will be weighted a max of 30%. J. Scope of Price Proposal and Schedule of Payments The financial proposals from possible candidates should be expressed in lump sum amount inclusive of all financial costs related to this engagement (i.e., such as transportation/travel to and from residence for meetings within Metro Manila, laptop, communications including internet, etc). Payments will be made when specific outputs have been submitted, as outlined below: | DELIVERABLE | PERCENT OF FEE | 1 | Assessment report on the relevant procurement information from pilot agencies | 15% | 2 | Procurement Data Architecture Matrix | 10% | 3 | Prototype of the web platform/dashboard | 20% | 4 | Web platform/dashboard to aggregate procurement data | 30% | 5 | Draft guidelines on how to use the platform/dashboard | 10% | 6 | Finalized guidelines on how to use the platform/dashboard | 15% | | TOTAL | 100% |
K. Recommended Presentation of Offer The following documents may be requested: - Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate
- Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.
- Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.
Kinldy submit your application to: procurement.ph@undp.org
“In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.”
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