| Overview : Dear Sir / Madam: We kindly request you to submit your quotation for Re-advertisement for Car Rental Services in Nay Pyi Taw that is revised "UNDP will award to: One or More supplier' instead of " One and only one supplier' as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before June 12, 2019and via ☒e-mail or ☒courier mail to the address below: United Nations Development Programme No. 6 Natmauk Road REF: 2019/PROC/UNDP-MR/PN/037 Attention to: Head of Common Services and Transaction Services Email : bids.mm@undp.org Quotations submitted by email must be limited to a maximum of 4MB and no more than two email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. If you are submitting your quotation by email, kindly ensure that they are signed and in the PDF format. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned: Car Rental Services in Nay Pyi Taw Service title | Car Rental Services in Nay Pyi Taw | Mode of Transport | ☐ AIR | ☒LAND | ☐SEA | ☐OTHER | Preferred Currency of Quotation | ☒Local Currency : MMK | Value Added Tax on Price Quotation | ☒ Must be inclusive of VAT and other applicable indirect taxes | Deadline for the Submission of Quotation | COB, Tuesday, June 12, 2019 | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English | Documents to be submitted | ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1 ☒ Latest Business Registration Certificate | Period of Validity of Quotes starting the Submission Date | ☒ 60 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ☒ Not permitted | Payment Terms | ☐ 100% upon complete delivery of goods ☒ Others: Monthly, after completion and satisfaction of monthly services | Damages and maintenance | Bidder’s responsibility | Evaluation Criteria | ☒ Technical responsiveness/Full compliance to requirements and lowest price Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions ☐ Earliest Delivery / Shortest Lead Time ☐ Others | UNDP will award to: | ☒ One or More supplier | Type of Contract to be Signed | ☐ Purchase Order ☐ Long-Term Agreement ☒ Other Type/s of Contract (Rental of Vehicle with Driver) | Special conditions of Contract | ☒ Cancellation of Contract if the services is delayed by 7 days ☐ Others | Conditions for Release of Payment | ☒ Completion of monthly services based on full compliance with RFQ requirements ☐ Others | Annexes to this RFQ | ☒ Technical Specifications (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions (Annex 3). ☒ Others Model Contract for the Rental of a Vehicle with Driver (Annex 4) Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only) | Moung Kee Aung Procurement Analyst moung.kee.aung@undp.org Aye Thidar Kyaw Procurement Assistant aye.thidar.kyaw@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Services offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods/Services in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation.At the time of award of Contract, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods/ Services, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. | 
