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PRC/ZWE/RFP/0005/5/24/2019: Consultancy: GIS Consulting Institution to Train Rural District Councils to use GIS for Rural Planning
Procurement Process :RFP - Request for proposal
Office :Harare - ZIMBABWE
Deadline :10-Jun-19
Posted on :23-May-19
Reference Number :56000
Link to Atlas Project :
00089434 - Zimbabwe Resilence Building Fund
Documents :
PRC/ZWE/RFP/0005/5/24/2019: Consultancy: GIS Consulting Institution to Train Rural District Councils to use GIS for Rural Planning
RFP word version
Overview :

In view of the UN holiday on 5 June 2019 which resulted in a delay in uploading clarification, submission deadline has been extended to 10am Harare Time +2hours GMT Monday 10 June 2019


The Zimbabwe Resilience Building Fund (ZRBF) is multi-donor fund aimed at implementing and fostering resilience among the rural communities of Zimbabwe. ZRBF is a partnership between the Government of Zimbabwe, the United Nations Development Programme (UNDP), the European Union (EU), Swedish International Development Cooperation Agency (SIDA) and UK Department for International Development (DfID). The current duration of the Fund is 6 years (2015-2021). The overall objective of ZRBF is to contribute to increased capacities of communities to protect development gains and achieve improved well-being outcomes in the face of shocks and stresses enabling them to contribute to the economic growth of Zimbabwe.   

1.    Creating a body of evidence for increased application of evidence in policy making and application for resilience,  
2.    Setting up a multi-donor trust for resilience building in Zimbabwe to allow for partners to come together around the Resilience Framework for principles to improve the absorptive, adaptive and transformative capacities of at-risk communities, and
3.    Set up a risk financing mechanism which will provide appropriate, predictable, coordinated and timely response to risk and shocks from a resilience perspective.

The first component focuses on capacity building in the generation and utilization of evidence at national and sub-national levels in all resilience-related fields. It also encompasses the development of knowledge products on resilience-building in Zimbabwe. In view of the first component, evidence generation and dissemination activities are essential for all components of ZRBF focus, more importantly to promote evidence utilisation in policies that foster resilience in the country. A capacity assessment done by ZRBF in the Ministry of Lands, Agriculture, Water, Climate and Rural Resettlement (MLAWCRR), highlighted capacity needs in evidence generation and utilisation. According to the ZRBF Capacity Building Plan, there is need to support Local Authorities to strengthen their role in resilience building through promoting evidence-based Disaster Risk Management (DRM) and development planning. GIS is one of the many tools that can be used to generate and analyse various data for building an evidence base upon which effective dialogue can take place for more effective DRM planning.

The consulting institution will address this need within the Local Authorities through, developing and setting up geo-databases for the 18 Local Authorities (Beitbridge, Bubi, Binga, Chiredzi, Insiza, Kariba, Lupane, Matobo, Mberengwa, Mbire, Mutoko, Mudzi, Mwenezi, Nkayi, Nyanga, Umguza, Umzingwane and Zvishavane) as well as providing GIS training. Training will be provided to approximately 50 participants divided into two groups. It is assumed that the participants are not knowledgeable in GIS. The two training sessions are expected to cover a period of 5 days each over three months. Participants will be drawn from the following departments within MLAWCRR and MoLGPWNH: Economics and Markets, Crops and Livestock, Department of Civil Protection and Department of Rural Local Authorities. In addition, some of the participants will be composed of selected staff from Local Authorities in the 18 districts in which ZRBF is operational. The trainings are expected to cover the following topics amongst others: -
•    Introduction to GIS
•    Raster and Vector data models
•    GIS data collection
•    Analysis
•    Applications of GIS with special focus on land use planning, asset management and land cover mapping.  
•    Creating map layout
•    Use and updating of geo-databases
•    Advanced GIS analysis

The consulting Institution is expected to provide data to use during the trainings. Additionally, the Institution is expected to facilitate group assignments for the participants and provide certificates of attendance to the trained officials. The training manual is expected to be as interactive and practical as possible. Different modes of training materials such as power point presentations, group work exercises, videos, case studies, scenario analysis and planning, handouts and one on one explanations during group assignments were applicable, are expected to be used. Both the manual and training materials should be as simplified as possible, leaning towards day to day use rather than being academic to ensure trained participants continuously refer to them beyond the confines of the training. The consulting Institution is in addition required to administer recommendation reports based on the pre and post evaluation of the participants following the two GIS trainings. An end of consultancy report is likewise expected.

Purpose, Objectives
To develop and set up geo-databases and provide skills in GIS to Local Authorities in the 18 districts where ZRBF is operational to improve the availability and reliability of spatial data required for evidence-based DRM and development planning.
The specific objectives of the assignment:
1.    Develop training materials
2.    In two separate groups, train the 18 Rural Local Authorities and some national staff on the use of GIS for generating and analysing data for rural planning (including land use and settlement planning, asset management and land cover mapping), and measurement of the effectiveness of training.
3.    Assist the RDC’s in setting up Geo-databases and provide continued support in managing the databases.

Expected Output/Deliverables
The Contractor will be engaged from June to August 2019 with work commencing upon completion of the necessary contractual arrangements. A workplan will be agreed with MLAWCRR; Ministry of Local Government, Public Works and National Housing (MoLGPWNH) and the ZRBF Programme Management Unit (PMU).  The contractor will be required to follow the agreed reporting schedules and should deliver the following:
•    An inception report
•    Training materials and training programmes
•    Geo-databases
•    Training registers
•    Certification and measurement standards for the certification
•    Workshop evaluation and action plan to follow up
•    GIS Training workshop reports based on the pre and post evaluation of the participants
•    A detailed end of Consultancy Report including a sustainability plan.

Detailed terms of reference are in the attached RFP, including the application procedure