| Overview : TERMS OF REFERENCE Location | Suva, Fiji, with possible travels in the Pacific region | Application deadline | 30th July 2019 | Type of Contract | Individual Contractor | Post Level | International Consultant | Consultancy Title | Project Implementation - Anti-Corruption | Languages required: | English | Duration of Initial Contract: | 170 days between 20 August 2019 and 20 May 2020 |
BACKGROUND The United Nations Pacific Regional Anti-Corruption (UN-PRAC) project aims to promote and strengthen measures to prevent and fight corruption more efficiently and effectively in the Pacific region. This aligns with the purpose of UNCAC in article 1(1) and the spirit of SDG 16. This joint UNDP-UNODC Project, initiated in 2012, aims to help Pacific Island Countries (PICs) fight corruption by supporting: i) ratification of the United Nations Convention against Corruption (UNCAC); ii) UNCAC implementation through the strengthening of policies, laws, measures and institutional frameworks; and iii) engagement in the UNCAC processes, including the Implementation Review Mechanism. This Project further draws on the technical expertise, tools and knowledge produced by the anti-corruption projects being implemented by UNDP and UNODC with the support of DFAT. It will also use those projects as platforms to share Pacific progress on UNCAC implementation with the global community. The project draws on the strong global partnership between UNDP and UNODC and the comparative advantages of both organizations in the fight against corruption. More generally, through the project UNDP and UNODC will provide responsive, demand-driven technical assistance to support individual countries to develop policies, laws and institutional frameworks to advance the effective implementation of UNCAC, as well as provide capacity development support to existing national accountability institutions, being sensitive to the particular operating contexts of small islands states. The Project will also strengthen the capacity of non-state actors with a view to improving their ability to prevent, detect, investigate, prosecute and sanction cases of corruption more effectively. Finally, the Project will seek to advance research, knowledge sharing, peer-learning and the identification and dissemination of good practices within and beyond the region with a view to advance the regional and in-country policy dialogue and create a platform for innovative, suitable and sustainable measures to prevent and combat corruption at regional level and within the individual countries in the region. To support the delivery of the final year of the UN-PRAC project, UNDP seeks a consultant to provide overall substantive and operational support to the above described activities and results in the Pacific region. |
DUTIES AND RESPONSIBILITIES Scope of Work Under the direct oversight of the Pacific Regional Project Anti-Corruption Specialist a.i., and in close coordination with the UNODC anti-corruption advisor under UN-PRAC, the Project Implementation - Anti-Corruption Consultant in the Pacific Office will provide substantive and operational support to the implementation of the UN-PRAC project and Anti-Corruption related activities in the Pacific. The Consultant will more specifically support (i) delivery of activities, including planning, implementation and reporting, jointly organized with UNODC as part of the UN-PRAC project; (ii) support to f UNDP’s policy advice and technical support to Pacific government and UNDP country offices to promote transparency and accountability, in particular to address the effects of corruption on the poor and disadvantaged groups; and (iii) provide substantive and operational support to the development of the transparency, accountability, integrity and anti-corruption UNDP portfolio in the Pacific. Expected Outputs and Deliverables Specifically, the consultant will deliver in the following areas: - Design, implementation and reporting of on-going UN-PRAC activities
- Support the operation and substantive design, implementation and reporting of UNCAC activities notably in the field of social accountability initiatives, education and Anti-Corruption, stakeholder engagement;
- Substantive and technical support to country-specific partners/activities
- Provide background research, feedback, technical inputs and capacity strengthening support to UNDP, institutional and non-institutional partners at the national and regional level.
- Regional Anti-Corruption events
- Support the operational organization of regional event, including but not limited to Pacific Anti-Corruption Conference, Participation of Pacific to UNCAC CoSP and Anti-Money Laundering regional events;
- Support to the conceptual and substantive organization of regional events including agenda, panels, background notes and thematic papers, reporting and facilitation.
- Project reporting, evaluation, data collection and knowledge products
- Facilitate and/or produce draft and finalized project reports, final evaluation and additional knowledge/communication products related to the results or knowledge generated through the UN-PRAC project;
- Facilitate and or conduct data collection and methodology development for reports/knowledge products;
- Ensure quality design and dissemination of reports and knowledge products.
- Resource mobilization and project development
- Support the UN-PRAC phase III and other resource mobilization efforts related to anti-corruption activities in the region through drafting, data collection and facilitation of consultations.
Key deliverables: - In consultation with UN-PRAC team, the consultant will develop and ensure approval of monthly workplans and produce monthly timesheets with attached report on deliverables as per approved workplan (monthly between September 2019 and May 2020);
- Knowledge products, communication pieces;
- 2019 annual UN-PRAC report for donors and internal reporting (December 1st 2019);
- Activity specific reports, including back-to-office reports after each potential country mission (on-going);
- A final report, to be delivered two weeks before the end of the assignment (May 1st 2020).
Timeframe The envisaged time frame of the consultancy is a total of 170 days between the 15th of August 2019 to the 15th May 2020. Institutional Arrangement The Consultant will overall report to the UN-PRAC UNDP Specialist a.i., in a daily reporting matrix including the UNODC Anti-Corruption Advisor. Reporting is based on monthly reporting, using an agreed reporting template based on deliverables described above. Duty Station The duty station for this assignment is based in the UNDP Pacific Office in Suva, with travel to the region to support events or substantive missions, as needed. Travel costs to and from Suva and living expense during mission will be covered by consultant (to be included in Financial Proposal). Travel costs for shorter mission to countries in the Pacific and potentially beyond will be covered by UN-PRAC at the UNDP corporate rates and on an ad-hoc basis linked to project delivery requirements. IT equipment The Consultant to provide their own IT (computer). |
COMPETENCIES Corporate competencies: - Demonstrates integrity and fairness by modelling UN values and ethical standards;
- Demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Display cultural, gender, nationality, religion and age sensitivity and adaptability.
Functional Competencies: - Demonstrated ability to work harmoniously in a multi-cultural environment;
- Ability to work on own initiative as well as a member of a team and to work under pressure;
- Excellent relationship management;
- Excellent communication, facilitation, presentation and reporting skills;
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REQUIRED SKILLS AND EXPERIENCE Education - Minimum Master’s level qualification in domains related to Peace and Development, Effective Governance and/or Anti-Corruption;
Experience - At least 3 years of experience in the field of Effective Governance, preferably with portfolio/projects including transparency, accountability, integrity components;
- Demonstrated experience in support to design, implementation, oversight and reporting on projects, preferably on topics related to Anti-Corruption. Experience in managing or overseeing project budgets will be an advantage;
- Demonstrated experience in drafting ToRs, concept notes, project documents and other related documents and report drafting in English on governance/anti-corruption issues;
- Demonstrated experience working with effective governance institutions in development context.
- Demonstrated experience working with multilateral agencies and/or institutions providing technical assistance in developing context. Experience working with one-UN approach and with UNDP/UNODC specifically will be an advantage.
PRICE PROPOSAL AND SCHEDULE OF PAYMENTS Daily Fee Consultant shall quote an all-inclusive Daily Fee for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, any insurance, visa etc.) that could be incurred by the IC in completing the assignment are already factored into the daily fee submitted in the proposal. Travel to and from Suva, Fiji where the consultancy will be based should be included in the original financial proposal and will not be covered separately by UNDP. Ad-hoc and unforeseen travel and daily allowance costs will be identified separately by the Project and arranged directly by the Project. Payment for Services Payments shall be done on a monthly basis based on actual days worked, upon verification of completion of deliverables and approval by the IC’s supervisor of a time sheet indicating the days worked in the period. General Notes on Financial Offer - UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the Consultant wish to travel on a higher class he/she should do so using his/her own resources;
- In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and the Individual Consultant, prior to travel and will be reimbursed.
Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%) and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. Technical Evaluation Method and Criteria The candidates meeting the minimum requirement will be assessed on the following basis: Criteria 1 | Demonstrated experience in support to design, implementation, oversight and reporting on projects, preferably on topics related to Anti-Corruption. Experience in managing or overseeing project budgets will be an advantage. | 20% | Criteria 2 | Demonstrated experience in drafting ToRs, concept notes, project documents and other related documents and report drafting in English on governance/anti-corruption issues; | 20% | Criteria 3 | Demonstrated experience working with effective governance institutions in development context. | 10% | Criteria 4 | Demonstrated experience working with multilateral agencies and/or institutions providing technical assistance in developing context. Experience working with one-UN approach and with UNDP/UN-ODC specifically will be an advantage. | 10% | Criteria 5 | Minimum Master’s level qualification in domains related to Effective Governance and/or Anti-Corruption. | 10% | Financial offer | 30% |
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS. Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document: - Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (Annex II).
- Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
- Financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided (Annex II)
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Incomplete, joint proposals and proposals sent to the wrong mailing address will not be accepted. Individuals applying for this consultancy should apply and will be reviewed based on their own individual capacity. The successful individual may sign an Individual Contract with UNDP or request his/her employer to sign a Reimbursable Loan Agreement (RLA) on their behalf by indicating this in the Offerors letter to Confirming Interest and Availability using Annex II. Annexes Proposal Submission All applications must be clearly marked with the title of the consultancy and submitted by 5.00pm, 30th July 2019 (Fiji Time) electronically to etenderbox.pacific@undp.org. For further information concerning this Terms of Reference, please contact, UNDP Pacific Office on email: vaseva.cerelala@undp.org Incomplete applications will not be considered, and only candidates for whom there is further interest will be contacted. Women applicants are encouraged to apply |
Annex II OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT Date (Name of Resident Representative/Bureau Director) United Nations Development Programme (Specify complete office address) Dear Sir/Madam : I hereby declare that : I have read, understood and hereby accept the Terms of Reference describing the duties and responsibilities of [ indicate title of assignment] under the [state project title]; I have also read, understood and hereby accept UNDP’s General Conditions of Contract for the Services of the Individual Contractors; I hereby propose my services and I confirm my interest in performing theassignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1; In compliance with the requirements of the Terms of Reference, Ihereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR does not require submission of this document]; I hereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option]: An all-inclusive daily fee of state amount in words and in numbers indicating currency] A total lump sum of state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference. For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 2;
I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures; This offer shall remain valid for a total period of ___________ days [minimum of 90 days] after the submission deadline;
I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; If I am selected for this assignment, I shall [pls. check the appropriate box]: Sign an Individual Contract with UNDP; Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf.The contact person and details of my employer for this purpose are as follows:
I hereby confirm that [check all that applies]: At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work :
Assignment | Contract Type | UNDP Business Unit / Name of Institution/Company | Contract Duration | Contract Amount | | | | | | | | | | | | | | | | | | | | |
Assignment | Contract Type | Name of Institution/ Company | Contract Duration | Contract Amount | | | | | | | | | | | | | | | | | | | | |
I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process.
If you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual Contract. I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member.
Full Name and Signature: Date Signed : Annexes [pls. check all that applies]: CV or Duly signed P11 Form Breakdown of Costs Supporting the Final All-Inclusive Price as per Template Brief Description of Approach to Work (if required by the TOR)
BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL Breakdown of Cost by Components:
Cost Components | Unit Cost | Quantity | Total Rate for the Contract Duration | - Personnel Costs
| | | | Professional Fees | | | | Life Insurance | | | | Medical Insurance | | | | Communications | | | | Land Transportation | | | | Others (pls. specify) | | | | | | | | - Travel Expenses to Join duty station
| | | | Round Trip Airfares to and from duty station | | | | Living Allowance | | | | Travel Insurance | | | | Terminal Expenses | |
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